Children of the Immaculate Heart

“I. Purpose of the policy. The purpose of this policy is to create a process for preparation and review of the Form 990 and its distribution to all board members of Children of The Immaculate Heart prior to filing with the Internal Revenue Service. This process will provide the board members the opportunity to review the Form 990 while also ensuring that annual filing deadlines may be met. II. Procedure for preparation and review of Form 990.A. Preparation of Form 990. The organization's treasurer is responsible for the timely preparation of the Form 990. The organization's treasurer may confer with accountants and legal counsel of the organization with respect to drafts of the Form 990.B. Review of Form 990 before filing. Copies of the completed draft Form 990 (including required schedules) will be distributed to the finance committee in either electronic or paper form for review and approval. Any questions or concerns will be noted and addressed, and management staff will ensure that changes are incorporated into the Form 990 as appropriate.III. Distribution of Form 990 to all members of the governing body. After all input has been appropriately addressed, the final version of the Form 990 (with required schedules) will be distributed to every voting member of the organization's Board of Directors prior to filing with the IRS. The final form may be distributed either in paper or electronic form in any manner deemed appropriate by the organization's treasurer.IV. Filing of Form 990. After the final version of the Form 990 has been distributed pursuant to paragraph III above, management staff will cause the final Form 990 to be filed as required.”

“It is the responsibility of the board to monitor and enforce the conflict of interest policy. Any board member who has a potential "self-dealing transaction or other type of conflict of interest will be asked to leave the room during the board meeting for a period of time for the board to discuss the matter and to hold a vote. The member with the potential conflict will not be allowed to participate in said discussion or vote.In addition to our own conflict of interest policy, we follow the guidelines for such conflicts as laid out in, "Facts You Need to Know: Group Home Board of Directors" published by the California Department of Social Service, Community Care Licensing Division; Child and Family Services Division which is available online at:https://www.cdss.ca.gov/cdssweb/entres/forms/English/pub326.pdf”

“The CEO is hired by the Board of Directors, as outlined in our By-Laws. Reviews of the CEO are also carried out by the Board of Directors as outlined in our HR manual. Compensation for the CEO and top management are determined by the board in the approval of the annual budget. Any significant changes to top management wages or any change at all to the CEO's compensation must be approved by the Board of Directors. Review of the top management staff will be carried out by the CEO.”

“1. The following documents will be made available to the public upon request:A. Form 1023 Exemption Application2. The Form 990 is available on Guidestar. Before being posted on Guidestar, the Form 990 will be made available either upon request and reimbursement of copy costs or by other means allowable under the applicable treasury regulations.”