Green Card Voices

“The organization has implemented internal controls including dual authorization on disbursements, board finance committee oversight, and regular review of financial reports by the Executive Leadership and Treasurer. While the organization does not yet have a formal whistleblower policy, it does maintain a written Document Retention and Destruction Policy and is actively working to adopt additional board governance policies.”

“In 2024, Green Card Voices adopted its Fifth Amended and Restated Bylaws. Key updates included: (1) revising board composition goals to reflect at least 50% first-generation immigrants and 50% BIPOC representation; (2) extending board term limits to allow up to three consecutive terms, followed by a required one-year break; (3) formalizing the Executive Committee structure to include the Co-Directors (as non-voting members), board officers, and one elected board member; and (4) clarifying procedures for remote participation and voting, including the use of electronic signatures.”

“A draft of Form 990 was prepared by the Co-Executive Director Aaliyah Hannah. The draft was then shared with the Finance Committee and Board Treasurer for review and input. Once finalized, the full board received a copy prior to filing.”

“The organization requires all board members and key employees to complete and sign a conflict of interest disclosure form annually. Any potential conflicts are reviewed by the Board Chair and Governance Committee. Individuals with a conflict abstain from related discussions and votes.”

“The compensation of the Co-Executive Directors and other key employees is reviewed and approved by independent board members using available comparability data. Decisions are documented in meeting minutes at the time the compensation is set.”

“Green Card Voices makes its governing documents, conflict of interest policy, and financial statements available to the public upon request. Requests can be made by contacting the organization directly via email or through the contact form on its website.”

“This line includes payments to independent contractors such as storytellers for speaking engagements, graphic design consultants, a grant writing consultant, translators, transcribers, copyeditors, videographers, and photographers. These services were essential to carrying out the organization's programs and operations.”

“While the organization's net assets are modest, the board has adopted a Reserve Fund Policy to gradually build financial reserves for operational stability. This policy was formally adopted in 2024, and contributions to the fund are made as cash flow allows.”

“During the fiscal year, the organization made year-end adjustments to reconcile accounting records with financial statement balances. These adjustments included reclassification of prior-year entries and the write-off of certain receivables deemed uncollectible. These entries do not represent material errors or asset losses but were necessary to align the organization's internal financial reporting.”

“Line 9 includes adjustments related to reclassification of prior-year entries and correction of year-end balances to reconcile with the organization's financial statements.”