Wv Voluntary Organizations Active in Disaster Inc

“West virginia affiliates or chapters of national organizations that are members of wv voad's national counterpart, national volunteers active in disaster, are automatically be eligible for membership in wv voad. Other not-for-profit voluntary organizations in west virginia may be accepted as approved by the regular membership subject to certain criteria. Associate/ non-voting membership, may be granted to organizations, governments agencies and businesses that do not meet all of the criteria for regular membership.”

“Wv voad board of directors, which consist of its officers, are nominated by the nominating committee and elected by the regular membership at the annual meeting. Eligible candidates for the board must be authorized member organization representatives of the regular membership organizations. Members serve for two years with a maximum of two consecutive terms.”

“The organization's executive director reviews the return with the independent accountant for completeness and accuracy when it is presented for signature. The executive director then informs the board of directors at its next regular meeting that the return has been filed; a public inspection copy has been made available in the organization's main office; and a copy has been posted to the organization's private secure web-portal for board members to review. The executive director will also typically discuss with the board any significant changes or observations that come from the return preparation.”

“In addition to annually completing a conflicts disclosure form, board members, officers, employees and consultants are required to update their disclosure whenever any relevant change occurs. Individuals covered by the conflicts of interest policy are required to resign their position if they cannot comply with the policy. Further, board members are required to disclose any actual and potential conflicts to the full board in advance of any discussion or action by the board and should err on the side of prudence if in doubt. The minutes will reflect any such disclosures. The board administers and enforces all aspects of the policy and may refer the matter to the membership for additional consideration or resolution.”

“The organization's governing documents and form 990 are available for inspection in the wv voad main office during normal business hours. Advance notice is requested.”

“Wv voad is the west virginia counterpart to the national voluntary organizations active in disaster. Wv voad is a humanitarian association of independent organizations active in all phases of disaster: preparation, response, recovery and mitigation. Its mission is to identify unmet needs and facilitate efficient delivery of services to those imperiled or impacted by disaster.”