Chester Cultural Arts and Technology Center

“The organization ensures transparency and accountability through proper documentation of all meetings and actions by its Board of Directors and any committees with delegated authority. Meeting Minutes: Minutes are taken for all board and committee meetings capturing Date time and location; Names of attendees; Summary of discussions; Decisions made & votes taken Any conflicts of interest Process: Draft minutes are reviewed and approved at the following meeting and retained in official records.”

“Board Meeting”

“A. Annual Disclosure Requirement: All board members officers and key employees are required to complete and update a Conflict of Interest Disclosure Form annually identifying any relationships with vendors contractors or other parties doing business with the organization. B. Pre-transaction Review: All major transactions e.g. contracts over $10,000 the finance or audit committee conducts a review to determine whether any involved parties are connected to board members or staff. 2. Procedures When a Potential Conflict Is Identified Before a Transaction A. Disclosure: The individual must disclose the conflict to the Board of Directors or Conflict of Interest Committee prior to any discussion or vote. Recusal: The conflicted individual must recuse themselves from deliberation and voting on the matter. Independent Review: The Board or a designated subcommittee evaluates whether the transaction is fair reasonable and in the best interest of the organization.”

“Yes provided on 3rd party databases for public consumption.”

“| Description:, Amount:| Instructors, $88248| Event Catering Services Meals Entertainment, $4489| Cleaning Services Building, $2030|”

“| Description:, Explanation:, Amount:| Balance Adjustment, Adjusted expenses, $-35136|”