Catholic Charities Community Services of Dutchess Inc

“Cccsdc has entered into a business services agreement with cccs under which cccs provides certain services (assistance in delivery of regional programs and services, strategic planning, quality assurance, development and fundraising, fiscal operations, legal and administrative support) for which it charged cccsdc $183,000 for the year ended august 31, 2021.”

“The organization is a membership corporation. The members of the corporation shall be the executive director of the catholic charities of the archdiocese of new york and two other members who are appointed by the executive director.”

“The members have the power to elect or appoint one or more members of the governing body.”

“The following governance decisions & actions are reserved to members: actions requiring majority vote - taking into consideration the recommendations of the board of the corporation, and in accordance with the provisions of the new york not-for-profit corporation law, the vote of a majority of the directors of the member then in office at its annual, regular or special meeting held upon notice of the proposed action shall be required for the following actions: 1) election of directors of the corporation; 2) election of the chair of the board of the corporation; 3) any amendment to the certificate of incorporation, by-laws or mission statement of the corporation; 4) approval of any major capital project involving the sale, assignment, lease, pledge, transfer or other encumbrance of substantial fixed assets of the corporation; 5) approval of any debt incurrence secured by the property, revenues, or other assets of the corporation; 6) approval of any unsecured debt incurrence in an amount greater than three million dollars ($3,000,000); 7) approval of any unsecured debt incurrence in an amount greater than 5% of the corporation's operating budget; 8) approval of any transaction that requires approval in accordance with the member's by-laws; and 9) approval of the establishment of a new related entity of the corporation. Actions requiring supermajority vote - taking into consideration the recommendations of the board of the corporation, and in accordance with the provisions of the new york not-for-profit corporation law, the vote of two-thirds (2/3) of the directors of the member then in office at its annual, regular or special meeting held upon notice of the proposed action shall be required for the following actions: 1) approval of the purchase, sale, disposition, assignment, mortgage or lease of real property greater than three million dollars ($3,000,000). 2) approval of the purchase, sale, assignment, disposition, mortgage or lease of real property greater than 10% of the corporation's operating budget. 3) approval of any merger, consolidation, purchase or joint operating agreement involving the corporation; 4) approval of any plan of dissolution or liquidation of the corporation; 5) removal with or without cause of any or all of the directors; and 6) removal with or without cause of any or all of the officers elected by the member, or elected by the board with the approval of the member.”

“The form 990 is distributed to members of the board's finance/audit committee and then the board for review and discussion at their respective meetings prior to filing.”

“The organization has a conflict of interest policy applicable to all directors, officers and key employees (if any). All applicable individuals are required to sign a conflict of interest agreement annually, disclosing any possible conflict of interest. The signed disclosure statements are provided to the corporate secretary for review. Any potential conflicts are reviewed with legal staff. After disclosure of all material facts, and after any discussions with the interested person, he/she shall leave the board or committee meeting while the determination of a conflict of interest is discussed and voted upon. Deliberation and decisions are recorded in the minutes of the board.”

“The executive director, julie west, was compensated for her services to the organization by catholic charities community services. The executive director compensation was approved by the board of catholic charities community services of dutchess, inc. (cccsd) in conjuction with the annual evaluation. The organization, cccsd, reviewed comparability data and industry surveys to determine the compensation of the executive director. The process was last conducted in fy2021 and was documented in the board minutes.”

“The organization makes its form 990, government documents, conflict of interest policy, and audited financial statements available to the public upon request.”

“Explanation for number of employees: the filing organization's employees are paid by catholic charities community services, archdiocese of new york, which serves as common paymaster. The organization reimburses cccs for payroll and related expenses.”

“The organization ceased conducting its immigration program in fy2021.”

“The organization has a committee that assumes responsibility for oversight of the audit of its financial statements and selection of an independent accountant. The process has not changed from the prior year.”