Monroe County Homeless Services Continuum-Of-Care Inc.

“Membership is open to all who wish to participate in achieving the mission and purpose of the coc. Members in good standing must adhere to the code of conduct, bylaws, and policies and procedures, and demonstrate active participation with the coc over the previous 12-months. Additional requirements for service provider organizations include participation in the annual point-in-time survey by providing at least 8-hours of volunteer support, paying annual dues within 30-days of invoicing or within other stated payment terms determined by the coc board, and participating in at least one standing committee or ad-hoc committee.”

“Members in good standing have the power to elect the board of directors at the annual members meeting.”

“A complete copy of the form 990 is provided to the entire board of directors for review before it is filed.”

“Any director, officer, or member of a committee with board-delegated powers is an interested person. In connection with any actual or possible conflicts of interest, an interested person must disclose the existence of his or her financial interests and all material facts to the directors and members of committees with board-delegated powers considering the proposed transaction or arrangement. After disclosure of the financial interest and all material facts, and after any discussion with the interested person, he or she shall leave the board or committee meeting while determination of a conflict of interest is discussed and voted upon. The remaining board or committee members decide if a conflict of interest exists. An interested person may make a presentation at the board or committee meeting, but after such presentation, he or she shall leave the meeting during the discussion of, and the vote on, the transaction or arrangement that results in a conflict of interest. The chairperson of the board or committee shall, as appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed. Transaction or arrangement. After exercising due diligence, the board or committee shall determine whether the corporation can obtain a more advantageous transaction or arrangement with reasonable efforts from a person or entity that would not give rise to a conflict ofinterest. If a more advantageous transaction or arrangement is not reasonably attainable under circumstances that would not give rise to a conflict of interest, the board or committee shall determine by a majority vote of the disinterested directors whether the transaction or arrangement is in the corporation's best interest and for its own benefit and whether the transaction is fair and reasonable to the corporation and shall make its decision as to whether to enter into the transaction or arrangement in conformity with such determination. The minutes of the board and all committees with board-delegated powers shall contain the names of the persons who disclosed or otherwise were found to have a financial interest in connection with an actual or possible conflict of interest, the nature of the financial interest, any action taken to determine whether a conflict of interest in fact existed, the names of the persons who were present for discussions and votes relating to the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken in connection therewith.”

“The organization makes their governing documents, conflict of interest policy, and financial statements available upon request.”

“Organization switched from cash basis to accrual basis method of accounting during year.”