Chesapeake Multicultural Resource Center Inc.

“In board meetings prior to the due date of Form 990, board members are reminded of the need to review the Form 990 and provided with an estimate of when they will receive it. A final draft of the 2014 Form 990 and schedules was sent by email to all board members on December 15, 2015 with a request that members review and comment. The return was finalized on January 13, 2016.”

“The organization provides new directors with an initial conflict of interest checklist that is generally completed and reviewed at their first board meeting. Thereafter, at the first board meeting of each calendar year, board members are required to review their previous disclosures and execute an updated disclosure indicating that there have been no changes in their status. If there were any changes, a new disclosure would be required. Members of the executive committee of the board are actively involved in reviewing grants, contracts, and expenditures and bring matters that are potential conflicts in fact or appearance to the attention of the entire board for review. Such review is documented in meeting minutes.”

“The established process used to make decisions regarding pay is based on individual salary history and performance, reference to market compensation data for similar positions and a collaborative decision made either by the executive committee or the entire board meeting in executive session. These decisions would be documented in the meeting minutes.”

“As required by maryland law, forms 990 and financial statements for 2013 and form 1023 were available upon request. As of january 2015, these forms were also made available as links in the "about" tab of the organization's website (www.chesmrc.org), and will be updated as new statements are published.”