Civic Intelligence

Heartwood Grove School

EIN 45-5106765 • 501(c)3 • Richmond, VA

Profile

We are a school providing elementary and middle school education in a French language immersion and arts-focused environment.

6802 Patterson AveRichmond, VA 23226

www.heartwoodgrove.com

Siviq Scores

Precomputed percentiles relative to similar nonprofits. These scores are descriptive rather than judgmental.

Liabilities / Assets

96th percentile

2.13x

Higher debt load relative to assets than 96% of similar nonprofits.

501(c)3 • <$500k nonprofits • Source year 2025

Liabilities / Revenue

94th percentile

0.95x

Higher debt load relative to revenue than 94% of similar nonprofits.

501(c)3 • <$500k nonprofits • Source year 2025

Net Margin

19th percentile

-29%

Higher net margin than 19% of similar nonprofits.

501(c)3 • <$500k nonprofits • Source year 2025

Top Officer Pay

81st percentile

$0

Higher top officer pay than 81% of similar nonprofits.

Top officer pay equals 0.0% of source-year revenue.

501(c)3 • <$500k nonprofits • Source year 2025

Asset Growth

23rd percentile

-39%

Faster asset growth than 23% of similar nonprofits.

501(c)3 • <$500k nonprofits • Annualized from 2024 to 2025

Revenue Growth

68th percentile

14%

Faster revenue growth than 68% of similar nonprofits.

501(c)3 • <$500k nonprofits • Annualized from 2024 to 2025

Balance Sheet
Liabilities / Assets96th percentile

Assets

Down

$175,353

Down $111,508 (-39%) from 2024

Liabilities

Up

$374,144

Up $1,758 (+0.5%) from 2024

Net Assets

Down

-$198,791

Down $113,266 (-132%) from 2024

Operations
Liabilities / Revenue94th percentileNet Margin19th percentile

Revenue

Up

$393,879

Up $48,786 (+14%) from 2024

Expenses

Up

$507,145

Up $100,870 (+25%) from 2024

Net Income

Down

-$113,266

Down $52,084 (-85%) from 2024

Trend Graphs

Balance Sheet Trend

Asset Growth23rd percentile

Grouped bars show assets, liabilities, and net assets across loaded filings.

$400K$200K$0-$200KAssets 2013: $32,680Liabilities 2013: $50,4712013Assets 2014: $34,494Liabilities 2014: $86,961Net Assets 2014: -$52,4672014Assets 2015: $49,502Liabilities 2015: $114,940Net Assets 2015: -$65,4382015Assets 2016: $50,352Liabilities 2016: $128,717Net Assets 2016: -$78,3652016Assets 2017: $39,309Liabilities 2017: $160,4242017Assets 2018: $96,450Liabilities 2018: $185,2682018Assets 2019: $83,019Liabilities 2019: $191,137Net Assets 2019: -$108,1182019Assets 2020: $223,242Liabilities 2020: $361,221Net Assets 2020: -$137,9792020Assets 2021: $194,108Liabilities 2021: $369,625Net Assets 2021: -$175,5172021Assets 2022: $285,258Liabilities 2022: $346,365Net Assets 2022: -$61,1072022Assets 2023: $338,467Liabilities 2023: $370,740Net Assets 2023: -$32,2732023Assets 2024: $286,861Liabilities 2024: $372,386Net Assets 2024: -$85,5252024Assets 2025: $175,353Liabilities 2025: $374,144Net Assets 2025: -$198,7912025

Highlighted filing

2025

Assets$175,353
Liabilities$374,144
Net Assets-$198,791
Open 2025 Filing

Operations Trend

Revenue Growth68th percentile

Revenue, expenses, and net income by year, with the latest filing highlighted.

$600K$400K$200K$0-$200KRevenue 2013: $73,754Expenses 2013: $91,695Net Income 2013: -$17,9412013Revenue 2014: $108,962Expenses 2014: $144,994Net Income 2014: -$36,0322014Revenue 2015: $123,243Expenses 2015: $135,545Net Income 2015: -$12,3022015Revenue 2016: $139,404Expenses 2016: $155,953Net Income 2016: -$16,5492016Revenue 2017: $91,741Expenses 2017: $134,600Net Income 2017: -$42,8592017Revenue 2018: $177,911Expenses 2018: $145,614Net Income 2018: $32,2972018Revenue 2019: $238,912Expenses 2019: $242,643Net Income 2019: -$3,7312019Revenue 2020: $236,727Expenses 2020: $266,654Net Income 2020: -$29,9272020Revenue 2021: $282,855Expenses 2021: $320,526Net Income 2021: -$37,6712021Revenue 2022: $464,194Expenses 2022: $354,426Net Income 2022: $109,7682022Revenue 2023: $350,523Expenses 2023: $319,211Net Income 2023: $31,3122023Revenue 2024: $345,093Expenses 2024: $406,275Net Income 2024: -$61,1822024Revenue 2025: $393,879Expenses 2025: $507,145Net Income 2025: -$113,2662025

Highlighted filing

2025

Revenue$393,879
Expenses$507,145
Net Income-$113,266
Open 2025 Filing

Filings

Most recent year

2025 • Form 990Facts available. Structured filing facts are available, but richer extracted sections are limited.

Open filing
Assets
$175,353
Liabilities
$374,144
Net assets
-$198,791
Revenue
$393,879
Expenses
$507,145
Net income
-$113,266
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2025Facts available. Structured filing facts are available, but richer extracted sections are limited.$1.75$3.74$1.99$3.94$5.07$1.13
2024Summary only. Only limited summary data is available for this year.$2.87$3.72$0.86$3.45$4.06$0.61
2023XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$3.38$3.71$0.32$3.51$3.19$0.31
2022Facts available. Structured filing facts are available, but richer extracted sections are limited.$2.85$3.46$0.61$4.64$3.54$1.10
2021XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$1.94$3.70$1.76$2.83$3.21$0.38
2020XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$2.23$3.61$1.38$2.37$2.67$0.30
2019Summary only. Only limited summary data is available for this year.$0.83$1.91$1.08$2.39$2.43$0.04
2018Summary only. Only limited summary data is available for this year.$0.96$1.85$1.78$1.46$0.32
2017Summary only. Only limited summary data is available for this year.$0.39$1.60$0.92$1.35$0.43
2016XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$0.50$1.29$0.78$1.39$1.56$0.17
2015Detailed filing. Detailed filing data is available for this year.$0.50$1.15$0.65$1.23$1.36$0.12
2014Detailed filing. Detailed filing data is available for this year.$0.34$0.87$0.52$1.09$1.45$0.36
2013Summary only. Only limited summary data is available for this year.$0.33$0.50$0.74$0.92$0.18
Latest Filing Detail
Jump To
Filing Snapshot
Filing Period
Jul 1, 2024 to Jun 30, 2025
Signed
Jul 31, 2025
Return Version
2024v5.2
Gross Receipts
$393,879
Mission and Program Overview

Mission

Elementary and middle school education using foreign language immersion.

Elementary and middle school with foreign language immersion

Balance Sheet Detail
LineBeginningEndChange
Assets
Loans From Officers Directors$244,611$247,911▲ $3,300
Cash and Non-Interest-Bearing Accounts$253,199$94,715▼ $158,484
Land, Buildings, and Equipment, Net$33,322$79,798▲ $46,476
Prepaid Expenses and Deferred Charges-$840-
Accounts Receivable$-500--
Rtn Earn Endowment Incm Other Fnds$-85,525$-198,791▼ $113,266
Total Assets$286,861$175,353▼ $111,508
Other Assets Total$840--
Liabilities
Mortgage Notes Payable Secured by Investment Property$116,167$113,202▼ $2,965
Other Liabilities$11,608$8,203▼ $3,405
Accounts Payable and Accrued Expenses-$4,828-
Total Liabilities$372,386$374,144▲ $1,758
Net Assets / Fund Balance
Total Net Assets Fund Balance$-85,525$-198,791▼ $113,266
Total Liabilities and Net Assets / Fund Balance$286,861$175,353▼ $111,508

Asset Categories

AssetBook ValueDepreciationBasis
Leasehold Improvements$79,798--
Compensation and Service Providers
Top Officer Pay81st percentile

Board Members and Trustees

NameTitle
Francis X De VenogeDirector
Lennox B TurnbullDirector
Laura B BiceHead of School
Charles B BiceTreasurer
Revenue and Support

Revenue Composition

Contributions and Grants
$11,607
Program Service Revenue
$382,272
Investment Income
$0
Other Revenue
$0
All Other Contributions
$11,607
Change in Net Assets
$-113,266
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$397,994
Other Expenses$109,151
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0
Total Fundraising Expense$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$289,822--$289,822
Occupancy$73,979--$73,979
Current Officers, Directors, Trustees, and Key Employees$52,500--$52,500
Payroll Taxes$23,386--$23,386
Other Employee Benefits$16,935--$16,935
Other Expenses$15,743--$15,743
Pension Plan Contributions$15,351--$15,351
Depreciation Depletion$7,070--$7,070
Information Technology$3,903--$3,903
Interest$3,240--$3,240
Conferences and Meetings$2,227--$2,227
Office Expenses$1,268--$1,268
Advertising$921--$921
Insurance$800--$800
Total Functional Expenses$507,145$0$0$507,145
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Insider Transactions and Loans

Interested-Person Transactions

Interested PartyRelationshipDescriptionShared RevenueAmount
Charles BiceTreasurerProperty leaseNo$42,000

Loans and Receivables

Line ItemBeginningEndChange
Loans from Officers, Directors, Trustees, and Key Employees$244,611$247,911▲ $3,300
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Backup withholding compliance
No
Business relationship with 35% controlled entity
No
Business relationship with family members
Yes
Business relationship with organization members
Yes
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
No
Other officer compensation reviewed
No
Conflict-of-interest policy
No
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Part VI Line 2

“Laura Bice (Head of School) is married to Charles Bice (Treasurer)”

Part VI Line 11B

“Form 990 is prepared by the Treasurer and reviewed by the Head of School”

Part VI Line 11B

“before filing.”

Part VI Line 19

“Our governing and financial documents are available on request. Our”

Part VI Line 19

“contact information is published on our website.”

Filing and Contact Details

Filer

Filer Name
Heartwood Grove School
EIN
45-5106765
In Care Of
% Charles Bice
Phone
8044333561
Address
6802 Patterson Ave, Richmond, VA 23226

Signing Officer

Name
Charles Bice
Title
Treasurer
Phone
8045135560
Signed
2025-07-31

Organization Details

Principal Officer
Charles B Bice
Formed
2012
Legal Domicile
Va
Voting Board Members
4
Independent Board Members
2
Employees
13
Volunteers
3
Raw XML Appendix350 raw XML fields

This appendix keeps the raw XML leaves available for debugging and edge-case review. The human report above is the primary experience.

Path#Value
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IRS990/Form990ProvidedToGvrnBodyInd0false
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IRS990/IRPDocumentCnt00
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IRS990ScheduleE/PolicyStmtInBrochuresEtcInd0true
IRS990ScheduleE/SupplementalInformationDetail/ExplanationTxt0Our website is our primary external communication channel and our non-discrimination policy is clearly articulated there.
IRS990ScheduleE/SupplementalInformationDetail/ExplanationTxt1Race is a non-factor in our admissions and employment decisions, nor do we inquire about individual racial identification.
IRS990ScheduleE/SupplementalInformationDetail/FormAndLineReferenceDesc0Part I Line 3
IRS990ScheduleE/SupplementalInformationDetail/FormAndLineReferenceDesc1Part I Line 4d
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IRS990ScheduleL/LoansBtwnOrgInterestedPrsnGrp/BoardOrCommitteeApprovalInd0true
IRS990ScheduleL/LoansBtwnOrgInterestedPrsnGrp/DefaultInd0false
IRS990ScheduleL/LoansBtwnOrgInterestedPrsnGrp/LoanPurposeTxt0Deferred Pay
IRS990ScheduleL/LoansBtwnOrgInterestedPrsnGrp/LoanToOrganizationInd0X
IRS990ScheduleL/LoansBtwnOrgInterestedPrsnGrp/PersonNm0LAURA BICE
IRS990ScheduleL/LoansBtwnOrgInterestedPrsnGrp/RelationshipWithOrgTxt0Head of School
IRS990ScheduleL/LoansBtwnOrgInterestedPrsnGrp/WrittenAgreementInd0false
IRS990ScheduleL/SupplementalInformationDetail/ExplanationTxt0Head of School defers
IRS990ScheduleL/SupplementalInformationDetail/ExplanationTxt1salary to assist
IRS990ScheduleL/SupplementalInformationDetail/ExplanationTxt2school cash flow.
IRS990ScheduleL/SupplementalInformationDetail/ExplanationTxt3Treasurer owns property
IRS990ScheduleL/SupplementalInformationDetail/ExplanationTxt4where school operates.
IRS990ScheduleL/SupplementalInformationDetail/ExplanationTxt5Leases to school at
IRS990ScheduleL/SupplementalInformationDetail/ExplanationTxt6below-market rate.
IRS990ScheduleL/SupplementalInformationDetail/FormAndLineReferenceDesc0Part II, Line 1
IRS990ScheduleL/SupplementalInformationDetail/FormAndLineReferenceDesc1Part II, Line 1
IRS990ScheduleL/SupplementalInformationDetail/FormAndLineReferenceDesc2Part II, Line 1
IRS990ScheduleL/SupplementalInformationDetail/FormAndLineReferenceDesc3Part IV, Line 1
IRS990ScheduleL/SupplementalInformationDetail/FormAndLineReferenceDesc4Part IV, Line 1
IRS990ScheduleL/SupplementalInformationDetail/FormAndLineReferenceDesc5Part IV, Line 1
IRS990ScheduleL/SupplementalInformationDetail/FormAndLineReferenceDesc6Part IV, Line 1
IRS990ScheduleL/TotalBalanceDueAmt0247910
IRS990/ScheduleORequiredInd0true
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt0Laura Bice (Head of School) is married to Charles Bice (Treasurer)
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt1Form 990 is prepared by the Treasurer and reviewed by the Head of School
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt2before filing.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt3Our governing and financial documents are available on request. Our
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt4contact information is published on our website.
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc0Part VI Line 2
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc1Part VI Line 11b
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc2Part VI Line 11b
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc3Part VI Line 19
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc4Part VI Line 19
IRS990/SchoolOperatingInd0true
IRS990/SignificantChangeInd0false
IRS990/SignificantNewProgramSrvcInd0false
IRS990/StatesWhereCopyOfReturnIsFldCd0VA
IRS990/SubjectToExcsTaxNetInvstIncInd0true
IRS990/SubjectToProxyTaxInd0false
IRS990/SubjToTaxRmnrtnExPrchtPymtInd0false
IRS990/TaxablePartyNotificationInd0false
IRS990/TaxExemptBondsInd0false
IRS990/TerminateOperationsInd0false
IRS990/TotalAssetsBOYAmt0286861
IRS990/TotalAssetsEOYAmt0175353
IRS990/TotalAssetsGrp/BOYAmt0286861
IRS990/TotalAssetsGrp/EOYAmt0175353
IRS990/TotalCompGreaterThan150KInd0false
IRS990/TotalContributionsAmt011607
IRS990/TotalEmployeeCnt013
IRS990/TotalFunctionalExpensesGrp/FundraisingAmt00
IRS990/TotalFunctionalExpensesGrp/ManagementAndGeneralAmt00
IRS990/TotalFunctionalExpensesGrp/ProgramServicesAmt0507145
IRS990/TotalFunctionalExpensesGrp/TotalAmt0507145
IRS990/TotalGrossUBIAmt00
IRS990/TotalLiabilitiesBOYAmt0372386
IRS990/TotalLiabilitiesEOYAmt0374144
IRS990/TotalLiabilitiesGrp/BOYAmt0372386
IRS990/TotalLiabilitiesGrp/EOYAmt0374144
IRS990/TotalNetAssetsFundBalanceGrp/BOYAmt0-85525
IRS990/TotalNetAssetsFundBalanceGrp/EOYAmt0-198791
IRS990/TotalOtherCompensationAmt00
IRS990/TotalProgramServiceExpensesAmt0507145
IRS990/TotalProgramServiceRevenueAmt0382272
IRS990/TotalReportableCompFromOrgAmt00
IRS990/TotalRevenueGrp/ExclusionAmt00
IRS990/TotalRevenueGrp/RelatedOrExemptFuncIncomeAmt0382272
IRS990/TotalRevenueGrp/TotalRevenueColumnAmt0393879
IRS990/TotalRevenueGrp/UnrelatedBusinessRevenueAmt00
IRS990/TotalVolunteersCnt03
IRS990/TotLiabNetAssetsFundBalanceGrp/BOYAmt0286861
IRS990/TotLiabNetAssetsFundBalanceGrp/EOYAmt0175353
IRS990/TotReportableCompRltdOrgAmt00
IRS990/TrnsfrExmptNonChrtblRltdOrgInd0false
IRS990/TypeOfOrganizationCorpInd0X
IRS990/UnrelatedBusIncmOverLimitInd0false
IRS990/UponRequestInd0X
IRS990/USAddress/AddressLine1Txt07102 Lakewood Dr
IRS990/USAddress/CityNm0Henrico
IRS990/USAddress/StateAbbreviationCd0VA
IRS990/USAddress/ZIPCd023229
IRS990/VotingMembersGoverningBodyCnt04
IRS990/VotingMembersIndependentCnt02
IRS990/WebsiteAddressTxt0heartwoodgrove.com
IRS990/WhistleblowerPolicyInd0false
ReturnHeader/BuildTS02025-03-06 01:10:19Z
ReturnHeader/BusinessOfficerGrp/PersonNm0CHARLES BICE
ReturnHeader/BusinessOfficerGrp/PersonTitleTxt0Treasurer
ReturnHeader/BusinessOfficerGrp/PhoneNum08045135560
ReturnHeader/BusinessOfficerGrp/SignatureDt02025-07-31
ReturnHeader/Filer/BusinessName/BusinessNameLine1Txt0Heartwood Grove School
ReturnHeader/Filer/BusinessNameControlTxt0HEAR
ReturnHeader/Filer/EIN0455106765
ReturnHeader/Filer/InCareOfNm0% Charles Bice
ReturnHeader/Filer/PhoneNum08044333561
ReturnHeader/Filer/USAddress/AddressLine1Txt06802 Patterson Ave
ReturnHeader/Filer/USAddress/CityNm0Richmond
ReturnHeader/Filer/USAddress/StateAbbreviationCd0VA
ReturnHeader/Filer/USAddress/ZIPCd023226
ReturnHeader/IRSResponsiblePrtyInfoCurrInd0true
ReturnHeader/ReturnTs02025-07-31T11:06:29-05:00
ReturnHeader/ReturnTypeCd0990
ReturnHeader/TaxPeriodBeginDt02024-07-01
ReturnHeader/TaxPeriodEndDt02025-06-30
ReturnHeader/TaxYr02024

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