Dolores River Boating Advocates

“During a regularly scheduled Board meeting, a committee is formed to review the Form 990, make edits and suggestions, and authorized by a vote of the full board of directors to approve the filing for submission. Comments and suggestions are strongly encouraged. The committee reports to the full board, which received the Final Copy at the time of submission.”

“The designated committee of the board of directors reviews the Form 990 prior to filing.”

“1. Duty to Disclose. In connection with any actual or possible conflicts of interest, an interested person must disclose the existence of his or her financial interest and must be given the opportunity to disclose all material facts to the directors and members of committees with governing board delegated powers considering the proposed transaction or arrangement. 2. Determining Whether a Conflict of Interest Exists. After disclosure of the financial interest and all material facts, and after any discussion with the interested person, he or she shall leave the governing board or committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining board or committee members shall decide if a conflict of interest exists. 3. Procedures for Addressing the Conflict of Interest: (a) An interested person may make a presentation at the governing board or committee meeting, but after such presentation, he or she shall leave the meeting during the discussion of,and the vote on, the transaction or arrangement involving the possible conflict of interest. (b) The chairperson of the governing board or committee shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement. (c) After exercising due diligence, the governing board or committee shall determine whether DRBA can obtain with reasonable efforts a more advantageous transaction or (d) If a more advantageous transaction or arrangement is not reasonably attainable under circumstances not producing a conflict of interest, the governing board or committee shall determine by a majority vote of the disinterested directors or disinterested members of the committee whether the transaction or arrangement is in DRBA best interest and for its own benefit, and whether the transaction is fair and reasonable to DRBA, and shall make its decision as to whether to enter into the transaction or arrangement in conformity with such determination. 4. Violations of the Conflicts of Interest Policy (a) If the governing board or committee has reasonable cause to believe that a member has failed to disclose actual or possible conflicts of interest, it shall inform the member of the basis for such belief and afford the member an opportunity to explain the alleged failure to disclose. (b) If, after hearing the response of the member and making such further investigation as may be warranted in the circumstances, the governing board or committee determines that the member has in fact failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action including, but not limited to, disqualification of the member from certain deliberations or removal from the board.”

“Executive Director salary was approved during the budgeting process by the board of directors. The budget used a comparative salary survey to establish salary recommendations.”

“A copy of the governing documents, conflict of interest policy, and financial statements will be provided upon written request.”