Coexist Foundation America Inc.

“Once the engaged independent audit firm emailed the draft form 990 to management for internal review, it was circulated, reviewed and revised wherever necessary and then sent to the audit firm for final adjustments. Once all changes were made and agreed upon by the engaged independent audit firm, the final draft form 990 was sent by email to the ceo, coo, controller, and board of directors for final review and approval. Once the form's final approval was obtained from above-mentioned officers and the board, the ceo signs it, and a signed copy was then distributed to all members of the board of directors and was filed with the irs.”

“The organization has a vendor approval process in place by which each vendor is rigorously reviewed and analyzed against its competitors (in some cases, their internal control procedures as well), and all conflict of interest possibilities are evaluated and discussed. As of the end of the 2015 fiscal year, there were no vendors involved wherein a conflict of interest existed. The organization strictly enforces its policy for ethics and conflict of interest and is in the process of integrating the annual conflict of interest statement ("statement") signing and establishing directors and board members' status as it concerns conflict of interest. In the statement, any director, officer, key employee or trustee discloses the existence of the financial interest and is given the opportunity to disclose all material facts of potential conflict of interest with regards to the proposed transaction or arrangement to the directors and the rest of the trustees. The statement affirms that a signing director, trustee or officer: 1. Has received a copy of the conflict of interest policy; 2. Has read and understood the policy; 3 has agreed to comply with the policy; 4. Understands that coexist foundation america, inc. Is charitable and in order to maintain its federal tax exemption it must engage primarily in activities, which accomplish one or more of its tax-exempt purposes. The statement additionally requires the signers disclose or update their interests that could give rise to a conflict of interest, such as a list of family members, substantial business or investments holdings, and other transactions or affiliations with businesses and other organizations and those of family members. Coexist holds an annual review to ensure that the organization operates in a manner consistent with charitable purposes and does not engage in activities that could jeopardize its tax-exempt status. This review will include the following subjects: 1. Whether compensation arrangements and benefits packages, if any, are reasonable, based on competent survey information and the result of arm's-length bargaining; 2. Whether any partnerships, joint ventures and vendor agreements conform to the organization's written policies, are properly documented including the description of reasons for these partnerships, joint ventures, or vendor agreements and basis for their choosing, and that they further and conform with charitable purposes and mission of the organization and do not result in impermissible private benefit or in excess benefit transaction. 3. Whether the conflict of interest policy is properly implemented throughout the organization inclusive of the board and trustees; 4. Whether any improvements should be made to the conflict of interest policy and associated procedures. The board of trustees and management bear ultimate responsibility for enforcing the conflict of interest policy.”

“The board evaluates the chief executive officer's (ceo) performance on an on-going basis. The evaluation process of the ceo involves the following elements: 1. The board will review the ceo's performance and agree to the compensation arrangement; 2. The board uses comparative data to determine reasonableness of compensation increase and compensation package in general including compensation levels paid by similar organizations if available publicly and compensation surveys by independent firms as well as any other data readily available to the board; 3. The board documents the basis for its compensation determination including: i. The agreed-upon terms and date of approval; ii. The members of board who were present and who approved the compensation package; iii. The comparability data obtained and relied upon and its source; iv. Whether there were any individuals who had excluded themselves from decision-making process due to any conflict of interest matters. The last compensation review took place in december 2014. Comparative data is used to determine the appropriate compensation packages for the officers and the key employees. Staff and management reviews were held in the subsequent fiscal year according to the organization's policy on annual staff evaluation. Staff and management were reviewed using appropriate forms and metrics and compensations were adjusted starting jan 1. The ceo performed all evaluations. The staff and management were provided with their evaluation forms and were given raises, which were documented in the form of memos.”

“The organization's governing documents, conflict of interest policy and financial statements are available to the public upon request once a written request is received by email.”