Hawaii Symphony Orchestra

“Vicky cayetano (vice chairwoman) and virginia tiu (director) have a family relationship.”

“Form 990 is first reviewed in detail by the director of finance and the cpa firm who handles outsourced accounting functions. The form 990 is then reviewed by the executive director and the approved form 990 is then presented to the finance committee. A full copy of form 990 with schedules is circulated to the board of directors in advance of review. Questions are directed to the executive director or director of finance.”

“The hawaii symphony orchestra (hso) monitors and enforces compliance with its conflict of interest policy through an annual disclosure process and ongoing oversight by the executive committee of the board of directors. All directors, officers, and key employees are required to complete a written conflict of interest disclosure annually. Each individual must affirm in writing that they (i) have received a copy of the conflict of interest policy, (ii) have read and understand the policy, (iii) agree to comply with the policy, and (iv) disclose any actual or potential conflicts of interest. These signed disclosure forms are collected and maintained by the executive director. An "interested person" must promptly disclose to the board of directors the existence of any actual or potential conflict of interest, including all material facts related to the matter. Directors, key employees, and officers are also encouraged to disclose any arrangements that may give rise to the appearance of a conflict. Conflicts may also be raised by any member of the board. Interested persons may provide relevant information to the board but are required to recuse themselves from discussion and voting on the arrangement in question. If appropriate, the chairperson of the board may appoint a disinterested person or committee to investigate alternatives to the proposed arrangement. After exercising due diligence, the board of directors determines whether hso can obtain a more advantageous arrangement that would not give rise to a conflict or the appearance of one. If no such alternative is reasonably attainable, the board may, by majority vote of the disinterested directors, determine that the transaction is fair and reasonable, in hso's best interest, and approve the arrangement. The minutes of the board of directors include: (a) the names of individuals who disclosed or were found to have a conflict, and the nature of the conflict; and (b) the names of all persons present for the discussion and vote, a summary of the discussion (including consideration of alternatives), and the record of the vote.”

“Form 990 along with financial statements, governing documents and conflict of interest policy are filed in the organization's office and is available upon request.”