Civic Intelligence

Guardian & Protective Services Inc.

990 • Fiscal year 2021 • EIN 45-0446585

Jan 01, 2021 to Dec 31, 2021 • Filed on Sep 21, 2022

Organization ProfileWWW.GAPSINC.ORG
3801 Lockport Street Suite 4Bismarck, ND 58503

(701) 222-6600

Siviq Scores

Scores are not available for this record yet.

Balance Sheet

Assets

Up

$183,265

Up $17,067 (+10%) from 2020

Net Assets

Up

$167,968

Up $43,161 (+35%) from 2020

Liabilities

Down

$15,297

Down $26,094 (-63%) from 2020

Revenue And Expenses

Revenue

Up

$695,187

Up $754 (+0.1%) from 2020

Expenses

Up

$652,026

Up $12,390 (+1.9%) from 2020

Net Income

Down

$43,161

Down $11,636 (-21%) from 2020

Historical Trend

Balance Sheet Trend

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$400K$300K$200K$100K$0Assets 2010: $137,351Liabilities 2010: $72,424Net Assets 2010: $64,9272010Assets 2011: $165,052Liabilities 2011: $74,136Net Assets 2011: $90,9162011Assets 2012: $129,061Liabilities 2012: $53,485Net Assets 2012: $75,5762012Assets 2013: $181,552Liabilities 2013: $48,514Net Assets 2013: $133,0382013Assets 2014: $101,822Liabilities 2014: $52,021Net Assets 2014: $49,8012014Assets 2015: $137,299Liabilities 2015: $43,111Net Assets 2015: $94,1882015Assets 2016: $150,124Liabilities 2016: $46,386Net Assets 2016: $103,7382016Assets 2017: $110,325Liabilities 2017: $37,939Net Assets 2017: $72,3862017Assets 2018: $99,436Liabilities 2018: $40,465Net Assets 2018: $58,9712018Assets 2019: $105,372Liabilities 2019: $35,433Net Assets 2019: $69,9392019Assets 2020: $166,198Liabilities 2020: $41,391Net Assets 2020: $124,8072020Assets 2021: $183,265Liabilities 2021: $15,297Net Assets 2021: $167,9682021Assets 2021: $286,127Liabilities 2021: $15,297Net Assets 2021: $270,8302021Assets 2022: $273,128Liabilities 2022: $36,227Net Assets 2022: $236,9012022Assets 2023: $255,810Liabilities 2023: $14,565Net Assets 2023: $241,2452023Assets 2024: $387,855Liabilities 2024: $18,082Net Assets 2024: $369,7732024

Highlighted filing

2021

Assets$183,265
Liabilities$15,297
Net Assets$167,968
Open 2021 Filing

Operations Trend

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$1.5M$1.0M$500K$0-$500KExpenses 2010: $758,2892010Expenses 2011: $534,4622011Revenue 2012: $449,590Expenses 2012: $471,804Net Income 2012: -$22,2142012Revenue 2013: $473,682Expenses 2013: $422,594Net Income 2013: $51,0882013Revenue 2014: $439,678Expenses 2014: $527,968Net Income 2014: -$88,2902014Revenue 2015: $492,909Expenses 2015: $448,922Net Income 2015: $43,9872015Revenue 2016: $466,685Expenses 2016: $466,270Net Income 2016: $4152016Revenue 2017: $460,066Expenses 2017: $491,994Net Income 2017: -$31,9282017Revenue 2018: $505,765Expenses 2018: $521,248Net Income 2018: -$15,4832018Revenue 2019: $617,223Expenses 2019: $609,273Net Income 2019: $7,9502019Revenue 2020: $694,433Expenses 2020: $639,636Net Income 2020: $54,7972020Revenue 2021: $695,187Expenses 2021: $652,026Net Income 2021: $43,1612021Revenue 2021: $695,187Expenses 2021: $549,164Net Income 2021: $146,0232021Revenue 2022: $610,461Expenses 2022: $644,390Net Income 2022: -$33,9292022Revenue 2023: $859,268Expenses 2023: $767,387Net Income 2023: $91,8812023Revenue 2024: $1,001,276Expenses 2024: $872,748Net Income 2024: $128,5282024

Highlighted filing

2021

Revenue$695,187
Expenses$652,026
Net Income$43,161
Open 2021 Filing
Jump To
Filing Snapshot
Filing Period
Jan 1, 2021 to Dec 31, 2021
Signed
Sep 21, 2022
Return Version
2021v4.0
Gross Receipts
$695,890
Mission and Program Overview

Mission

Provide guardianship services to clients, primarily those that are elderly, have a brain injury, have behavioral health issues, or those that are disabled.

Balance Sheet Detail
LineBeginningEndChange
Assets
Savings and Temporary Cash Investments$113,661$139,827▲ $26,166
Cash and Non-Interest-Bearing Accounts$26,936$16,293▼ $10,643
Accounts Receivable$11,591$15,655▲ $4,064
Prepaid Expenses and Deferred Charges$9,283$7,732▼ $1,551
Land, Buildings, and Equipment, Net$4,727$3,758▼ $969
Total Assets$166,198$183,265▲ $17,067
Liabilities
Other Liabilities$41,310$15,297▼ $26,013
Accounts Payable and Accrued Expenses$81--
Total Liabilities$41,391$15,297▼ $26,094
Net Assets / Fund Balance
Net Assets Without Donor Restrictions$124,807$167,968▲ $43,161
Total Net Assets Fund Balance$124,807$167,968▲ $43,161
Total Liabilities and Net Assets / Fund Balance$166,198$183,265▲ $17,067

Asset Categories

AssetBook ValueDepreciationBasis
Equipment-$35,700$35,700
Other Land Buildings$3,758$6,337$10,095
Compensation and Service Providers

Employees

NameTitleFull / Part TimeBaseOtherTotal
Stephanie Honeyman2021 AdminisFT$74,727$13,251$87,978

Board Members and Trustees

NameTitle
Martha ReichertPresident
Colette RudolphDirector
Heidi NieuwsmaDirector
Marissa CerkoneyDirector
Scott Bernstein2022 Executi
Tiffany KrummSecretary
Luke LenoTreasurer
Revenue and Support

Revenue Composition

Contributions and Grants
$166,393
Program Service Revenue
$526,331
Investment Income
$166
Other Revenue
$2,297
All Other Contributions
$110,425
Change in Net Assets
$43,161
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$469,829
Other Expenses$182,197
Total Fundraising Expense$201
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$246,399$61,600-$307,999
Current Officers, Directors, Trustees, and Key Employees$65,984$21,995-$87,979
Other Employee Benefits$36,449$9,112-$45,561
Occupancy-$30,274-$30,274
Payroll Taxes$22,345$5,945-$28,290
Insurance$19,353$4,838-$24,191
Office Expenses$6,530$10,795$201$17,526
Fees for Services Accounting$771$5,746-$6,517
Fees for Services Other$2,979$1,592-$4,571
Travel$4,138--$4,138
Conferences and Meetings-$3,715-$3,715
Advertising$1,260--$1,260
Depreciation Depletion-$969-$969
Other Expenses$1,476$843-$843
All Other Expenses$119$250-$369
Interest-$232-$232
Total Functional Expenses$493,919$157,906$201$652,026
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Gross Income$3,000
Fundraising Direct Expenses$703
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Accrued Vacations$9,879
Kwb&t Credit Card$4,507
Payroll Liabilities$911
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Business relationship with 35% controlled entity
No
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
No
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Page 6, Part VI, Line 11B

“Administrator reviews draft of 990 and approves prior to filing. A copy of the 990 is provided to the board of directors.”

Form 990, Page 6, Part VI, Line 12C

“Potential conflicts are addressed as issues arise, as required by the employee manual, either at the employee's evaluation or weekly staff meetings.”

Form 990, Page 6, Part VI, Line 15A

“The board of directors approves and documents compensation adjustments annually. As the public administrator is appointed by burleigh county, the organization follows the county when establishing compensation.”

Form 990, Page 6, Part VI, Line 15B

“The board of directors approves and documents compensation adjustments annually according to annual performance reviews.”

Form 990, Page 6, Part VI, Line 19

“Additional governing documents are available to the public upon request.”

Filing and Contact Details

Filer

Filer Name
Guardian and Protective
EIN
45-0446585
Phone
7012226600
Address
3801 LOCKPORT STREET SUITE 4, BISMARCK, ND 58503

Signing Officer

Name
Scott Bernstein
Title
2022 Executive Direc
Phone
7012226600
Signed
2022-09-21
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Scott Bernstein
Formed
1996
Legal Domicile
Nd
Voting Board Members
6
Independent Board Members
6
Employees
9
Volunteers
6

Preparer

Firm
Nyhus Tax Services Pllc
Address
515 1/2 E BROADWAY AVE STE 102, BISMARCK, ND 58501-4408
Preparer
Michelle L Nyhus CPA
Phone
7012025446
Supplemental Narrative

Additional Explanations

Form 990, Page 1, Part I, Line 6

“Members of the board of directors volunteer their time.”

Financial Statement Notes

Schedule D, Page 2, Part IV, Line 1B

“The organization accepts assets as a trustee from grantors for the benefit of persons with disabilities. Following the execution of joinder agreements by the grantor and the organization, the funding of sub-accounts for a specific beneficiary is irrevocable. The assets are put into one of the following pooled trusts: - north dakota pooled trust: assets in trust are to be used only for special needs, supplemental needs and the supplemental care of the beneficiaries. - north dakota third party pooled trust: assets are available to assist with the special needs, supplemental needs and supplemental care of the beneficiaries.”

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IRS990ScheduleA/AmountsRcvdDsqlfyPersonGrp/TotalAmt0220000
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IRS990ScheduleA/GrossReceiptsAdmissionsGrp/CurrentTaxYearMinus2YearsAmt0506585
IRS990ScheduleA/GrossReceiptsAdmissionsGrp/CurrentTaxYearMinus3YearsAmt0403798
IRS990ScheduleA/GrossReceiptsAdmissionsGrp/CurrentTaxYearMinus4YearsAmt0433761
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IRS990ScheduleA/PublicSupportPY509Pct00.92610
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IRS990ScheduleA/Total509Grp/CurrentTaxYearMinus3YearsAmt0505663
IRS990ScheduleA/Total509Grp/CurrentTaxYearMinus4YearsAmt0460022
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IRS990ScheduleA/TotalSupportCalendarYearGrp/CurrentTaxYearMinus2YearsAmt0617223
IRS990ScheduleA/TotalSupportCalendarYearGrp/CurrentTaxYearMinus3YearsAmt0505764
IRS990ScheduleA/TotalSupportCalendarYearGrp/CurrentTaxYearMinus4YearsAmt0460067
IRS990ScheduleA/TotalSupportCalendarYearGrp/TotalAmt02974121
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IRS990ScheduleD/DistributionsDuringYearAmt0643873
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IRS990ScheduleD/EquipmentGrp/OtherCostOrOtherBasisAmt035700
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IRS990ScheduleD/OtherLandBuildingsGrp/BookValueAmt03758
IRS990ScheduleD/OtherLandBuildingsGrp/DepreciationAmt06337
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IRS990ScheduleD/OtherLiabilitiesOrgGrp/Amt09879
IRS990ScheduleD/OtherLiabilitiesOrgGrp/Amt14507
IRS990ScheduleD/OtherLiabilitiesOrgGrp/Amt2911
IRS990ScheduleD/OtherLiabilitiesOrgGrp/Desc0ACCRUED VACATIONS
IRS990ScheduleD/OtherLiabilitiesOrgGrp/Desc1KWB&T CREDIT CARD
IRS990ScheduleD/OtherLiabilitiesOrgGrp/Desc2PAYROLL LIABILITIES
IRS990ScheduleD/SupplementalInformationDetail/ExplanationTxt0THE ORGANIZATION ACCEPTS ASSETS AS A TRUSTEE FROM GRANTORS FOR THE BENEFIT OF PERSONS WITH DISABILITIES. FOLLOWING THE EXECUTION OF JOINDER AGREEMENTS BY THE GRANTOR AND THE ORGANIZATION, THE FUNDING OF SUB-ACCOUNTS FOR A SPECIFIC BENEFICIARY IS IRREVOCABLE. THE ASSETS ARE PUT INTO ONE OF THE FOLLOWING POOLED TRUSTS: - NORTH DAKOTA POOLED TRUST: ASSETS IN TRUST ARE TO BE USED ONLY FOR SPECIAL NEEDS, SUPPLEMENTAL NEEDS AND THE SUPPLEMENTAL CARE OF THE BENEFICIARIES. - NORTH DAKOTA THIRD PARTY POOLED TRUST: ASSETS ARE AVAILABLE TO ASSIST WITH THE SPECIAL NEEDS, SUPPLEMENTAL NEEDS AND SUPPLEMENTAL CARE OF THE BENEFICIARIES.
IRS990ScheduleD/SupplementalInformationDetail/FormAndLineReferenceDesc0SCHEDULE D, PAGE 2, PART IV, LINE 1B
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IRS990ScheduleD/TotalLiabilityAmt015297
IRS990/ScheduleJRequiredInd0false
IRS990/ScheduleORequiredInd0true
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt0MEMBERS OF THE BOARD OF DIRECTORS VOLUNTEER THEIR TIME.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt1ADMINISTRATOR REVIEWS DRAFT OF 990 AND APPROVES PRIOR TO FILING. A COPY OF THE 990 IS PROVIDED TO THE BOARD OF DIRECTORS.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt2POTENTIAL CONFLICTS ARE ADDRESSED AS ISSUES ARISE, AS REQUIRED BY THE EMPLOYEE MANUAL, EITHER AT THE EMPLOYEE'S EVALUATION OR WEEKLY STAFF MEETINGS.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt3THE BOARD OF DIRECTORS APPROVES AND DOCUMENTS COMPENSATION ADJUSTMENTS ANNUALLY. AS THE PUBLIC ADMINISTRATOR IS APPOINTED BY BURLEIGH COUNTY, THE ORGANIZATION FOLLOWS THE COUNTY WHEN ESTABLISHING COMPENSATION.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt4THE BOARD OF DIRECTORS APPROVES AND DOCUMENTS COMPENSATION ADJUSTMENTS ANNUALLY ACCORDING TO ANNUAL PERFORMANCE REVIEWS.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt5ADDITIONAL GOVERNING DOCUMENTS ARE AVAILABLE TO THE PUBLIC UPON REQUEST.
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc0FORM 990, PAGE 1, PART I, LINE 6
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc1FORM 990, PAGE 6, PART VI, LINE 11B
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc2FORM 990, PAGE 6, PART VI, LINE 12C
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc3FORM 990, PAGE 6, PART VI, LINE 15A
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc4FORM 990, PAGE 6, PART VI, LINE 15B
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc5FORM 990, PAGE 6, PART VI, LINE 19
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IRS990/SubjectToProxyTaxInd0false
IRS990/SubjToTaxRmnrtnExPrchtPymtInd0false
IRS990/TaxablePartyNotificationInd0false
IRS990/TaxExemptBondsInd0false
IRS990/TerminateOperationsInd0false
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IRS990/TotalLiabilitiesGrp/EOYAmt015297
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IRS990/TotLiabNetAssetsFundBalanceGrp/EOYAmt0183265
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Document Assets

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Filings

Displayed year

2021 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$183,265
Liabilities
$15,297
Net assets
$167,968
Revenue
$695,187
Expenses
$652,026
Net income
$43,161
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.39$0.02$0.37$1.00$0.87$0.13
2023Summary only. Only limited summary data is available for this year.$0.26$0.01$0.24$0.86$0.77$0.09
2022Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.27$0.04$0.24$0.61$0.64$0.03
2021Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.29$0.02$0.27$0.70$0.55$0.15
2021Detailed filing. Detailed filing data is available for this year.$0.18$0.02$0.17$0.70$0.65$0.04
2020XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$0.17$0.04$0.12$0.69$0.64$0.05
2019Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.11$0.04$0.07$0.62$0.61$0.01
2018XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$0.10$0.04$0.06$0.51$0.52$0.02
2017XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$0.11$0.04$0.07$0.46$0.49$0.03
2016Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.15$0.05$0.10$0.47$0.47$0.00
2015XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$0.14$0.04$0.09$0.49$0.45$0.04
2014Detailed filing. Detailed filing data is available for this year.$0.10$0.05$0.05$0.44$0.53$0.09
2013Detailed filing. Detailed filing data is available for this year.$0.18$0.05$0.13$0.47$0.42$0.05
2012Summary only. Only limited summary data is available for this year.$0.13$0.05$0.08$0.45$0.47$0.02
2011Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.17$0.07$0.09$0.53
2010Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.14$0.07$0.06$0.76