Civic Intelligence

Guardian & Protective Services Inc.

990 • Fiscal year 2018 • EIN 45-0446585

Jan 01, 2018 to Dec 31, 2018 • Filed on Jul 24, 2019

Organization ProfileWWW.GAPSINC.ORG
3801 Lockport Street Suite 4Bismarck, ND 58503

(701) 222-6600

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

82nd percentile

0.41x

Higher debt load relative to assets than 82% of similar nonprofits.

2018 filings • 501(c)3 • $500k-$1M nonprofits • Source year 2018

Liabilities / Revenue

63rd percentile

0.08x

Higher debt load relative to revenue than 63% of similar nonprofits.

2018 filings • 501(c)3 • $500k-$1M nonprofits • Source year 2018

Net Margin

32nd percentile

-3.1%

Higher net margin than 32% of similar nonprofits.

2018 filings • 501(c)3 • $500k-$1M nonprofits • Source year 2018

Top Officer Pay

76th percentile

$69,688

Higher top officer pay than 76% of similar nonprofits.

Top officer pay equals 13.8% of source-year revenue.

2018 filings • 501(c)3 • $500k-$1M nonprofits • Source year 2018

Asset Growth

17th percentile

-9.9%

Faster asset growth than 17% of similar nonprofits.

2018 filings • 501(c)3 • $500k-$1M nonprofits • Annualized from 2017 to 2018

Revenue Growth

60th percentile

9.9%

Faster revenue growth than 60% of similar nonprofits.

2018 filings • 501(c)3 • $500k-$1M nonprofits • Annualized from 2017 to 2018

Balance Sheet
Liabilities / Assets82nd percentile

Assets

Down

$99,436

Down $10,889 (-9.9%) from 2017

Net Assets

Down

$58,971

Down $13,415 (-19%) from 2017

Liabilities

Up

$40,465

Up $2,526 (+6.7%) from 2017

Revenue And Expenses
Liabilities / Revenue63rd percentileNet Margin32nd percentile

Revenue

Up

$505,765

Up $45,699 (+9.9%) from 2017

Expenses

Up

$521,248

Up $29,254 (+5.9%) from 2017

Net Income

Up

-$15,483

Up $16,445 (+52%) from 2017

Historical Trend

Balance Sheet Trend

Asset Growth17th percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$400K$300K$200K$100K$0Assets 2010: $137,351Liabilities 2010: $72,424Net Assets 2010: $64,9272010Assets 2011: $165,052Liabilities 2011: $74,136Net Assets 2011: $90,9162011Assets 2012: $129,061Liabilities 2012: $53,485Net Assets 2012: $75,5762012Assets 2013: $181,552Liabilities 2013: $48,514Net Assets 2013: $133,0382013Assets 2014: $101,822Liabilities 2014: $52,021Net Assets 2014: $49,8012014Assets 2015: $137,299Liabilities 2015: $43,111Net Assets 2015: $94,1882015Assets 2016: $150,124Liabilities 2016: $46,386Net Assets 2016: $103,7382016Assets 2017: $110,325Liabilities 2017: $37,939Net Assets 2017: $72,3862017Assets 2018: $99,436Liabilities 2018: $40,465Net Assets 2018: $58,9712018Assets 2019: $105,372Liabilities 2019: $35,433Net Assets 2019: $69,9392019Assets 2020: $166,198Liabilities 2020: $41,391Net Assets 2020: $124,8072020Assets 2021: $286,127Liabilities 2021: $15,297Net Assets 2021: $270,8302021Assets 2022: $273,128Liabilities 2022: $36,227Net Assets 2022: $236,9012022Assets 2023: $255,810Liabilities 2023: $14,565Net Assets 2023: $241,2452023Assets 2024: $387,855Liabilities 2024: $18,082Net Assets 2024: $369,7732024

Highlighted filing

2018

Assets$99,436
Liabilities$40,465
Net Assets$58,971
Open 2018 Filing

Operations Trend

Revenue Growth60th percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$1.5M$1.0M$500K$0-$500KExpenses 2010: $758,2892010Expenses 2011: $534,4622011Revenue 2012: $449,590Expenses 2012: $471,804Net Income 2012: -$22,2142012Revenue 2013: $473,682Expenses 2013: $422,594Net Income 2013: $51,0882013Revenue 2014: $439,678Expenses 2014: $527,968Net Income 2014: -$88,2902014Revenue 2015: $492,909Expenses 2015: $448,922Net Income 2015: $43,9872015Revenue 2016: $466,685Expenses 2016: $466,270Net Income 2016: $4152016Revenue 2017: $460,066Expenses 2017: $491,994Net Income 2017: -$31,9282017Revenue 2018: $505,765Expenses 2018: $521,248Net Income 2018: -$15,4832018Revenue 2019: $617,223Expenses 2019: $609,273Net Income 2019: $7,9502019Revenue 2020: $694,433Expenses 2020: $639,636Net Income 2020: $54,7972020Revenue 2021: $695,187Expenses 2021: $549,164Net Income 2021: $146,0232021Revenue 2022: $610,461Expenses 2022: $644,390Net Income 2022: -$33,9292022Revenue 2023: $859,268Expenses 2023: $767,387Net Income 2023: $91,8812023Revenue 2024: $1,001,276Expenses 2024: $872,748Net Income 2024: $128,5282024

Highlighted filing

2018

Revenue$505,765
Expenses$521,248
Net Income-$15,483
Open 2018 Filing
Jump To
Filing Snapshot
Filing Period
Jan 1, 2018 to Dec 31, 2018
Signed
Jul 24, 2019
Return Version
2018v3.1
Gross Receipts
$505,765
Mission and Program Overview

Mission

Provide guardianship services to clients, primarily those that are elderly, have a brain injury, have behavioral health issues, or those that are disabled.

Balance Sheet Detail
LineBeginningEndChange
Assets
Savings and Temporary Cash Investments$48,671$39,357▼ $9,314
Accounts Receivable$43,971$33,763▼ $10,208
Cash and Non-Interest-Bearing Accounts$271$14,803▲ $14,532
Prepaid Expenses and Deferred Charges$7,132$7,277▲ $145
Land, Buildings, and Equipment, Net$10,280$4,236▼ $6,044
Total Assets$110,325$99,436▼ $10,889
Liabilities
Other Liabilities$36,806$39,077▲ $2,271
Accounts Payable and Accrued Expenses$1,133$1,388▲ $255
Total Liabilities$37,939$40,465▲ $2,526
Net Assets / Fund Balance
Unrestricted Net Assets$65,972$58,971▼ $7,001
Temporarily Rstr Net Assets$6,414--
Total Net Assets Fund Balance$72,386$58,971▼ $13,415
Total Liabilities and Net Assets / Fund Balance$110,325$99,436▼ $10,889

Asset Categories

AssetBook ValueDepreciationBasis
Equipment$4,236$33,106$37,342
Other Land Buildings-$5,936$5,936
Compensation and Service Providers
Top Officer Pay76th percentile

Employees

NameTitleFull / Part TimeBaseOtherTotal
Dannielle SmithAdministratoFT$61,325$8,363$69,688

Board Members and Trustees

NameTitle
Bob KochPresident
Chuck IsaksonDirector
Martha ReichertDirector
Kathy BoschSecretary
Luke LenoTreasurer
Revenue and Support

Revenue Composition

Contributions and Grants
$101,865
Program Service Revenue
$403,642
Investment Income
$101
Other Revenue
$157
All Other Contributions
$83,565
Change in Net Assets
$-15,483
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$360,876
Other Expenses$160,372
Total Fundraising Expense$944
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$187,888$46,972-$234,860
Current Officers, Directors, Trustees, and Key Employees$52,266$17,422-$69,688
Other Employee Benefits$26,681$6,670-$33,351
Occupancy-$25,710-$25,710
Payroll Taxes$18,382$4,595-$22,977
Insurance$16,109$4,027-$20,136
Office Expenses$6,970$11,851$32$18,853
Fees for Services Other$10,190$1,289-$11,479
Travel$6,355--$6,355
Depreciation Depletion$1,351$4,693-$6,044
Fees for Services Accounting$380$3,126-$3,506
Conferences and Meetings$2,785$628-$3,413
Other Expenses$1,394-$912$912
All Other Expenses$327$252-$579
Interest-$409-$409
Total Functional Expenses$392,660$127,644$944$521,248
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Gross Income$157
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
Yes
Subject to proxy tax
No
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Accrued Vacations$19,262
Accrued Salaries$14,070
Payroll Liabilities$3,218
Kwb&t Credit Card$2,527
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Page 6, Part VI, Line 11B

“Administrator reviews draft of 990 and approves prior to filing. A copy of the 990 is provided to the board of directors.”

Form 990, Page 6, Part VI, Line 12C

“Potential conflicts are addressed as issues arise, as required by the employee manual, either at the employee's evaluation or weekly staff meetings.”

Form 990, Page 6, Part VI, Line 15A

“The board of directors approves and documents compensation adjustments annually. As the public administrator is appointed by burleigh county, the organization follows the county when establishing compensation.”

Form 990, Page 6, Part VI, Line 15B

“The board of directors approves and documents compensation adjustments annually for the program director. As the public administrator is appointed by burleigh county, the organization follows the county when establishing compensation.”

Form 990, Page 6, Part VI, Line 19

“Additional governing documents are available to the public upon request.”

Filing and Contact Details

Filer

Filer Name
Guardian and Protective
EIN
45-0446585
Phone
7012226600
Address
3801 LOCKPORT STREET SUITE 4, BISMARCK, ND 58503

Signing Officer

Name
Dannielle Smith
Title
Administrator
Phone
7012226600
Signed
2019-07-24
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Dannielle Smith
Formed
1996
Legal Domicile
Nd
Voting Board Members
5
Independent Board Members
5
Employees
9
Volunteers
8

Preparer

Firm
Nyhus Tax Services Pllc
Address
515 1/2 E BROADWAY AVE STE 102, BISMARCK, ND 58501-4408
Preparer
Michelle L Nyhus CPA
Phone
7012025446
Supplemental Narrative

Additional Explanations

Form 990, Page 1, Part I, Line 6

“Members of the board of directors volunteer their time. A non-employee cpa assists with the annual bookkeeping tasks. Another individual volunteers his time to assist with grant-writing for the organization. There is also a volunteer that assists as a filing clerk.”

Financial Statement Notes

Schedule D, Page 2, Part IV, Line 1B

“The organization accepts assets as a trustee from grantors for the benefit of persons with disabilities. Following the execution of joinder agreements by the grantor and the organization, the funding of sub-accounts for a specific beneficiary is irrevocable. A corresponding liability on the organization's books and records reflects that liability for the organization. The assets are put into one of the following pooled trusts: - north dakota pooled trust: assets in trust are to be used only for special needs, supplemental needs and the supplemental care of the beneficiaries. - north dakota third party pooled trust: assets are available to assist with the special needs, supplemental needs and supplemental care of the beneficiaries.”

Raw XML AppendixShowing 400 of 440 raw XML fields

This appendix keeps the raw XML leaves available for debugging and edge-case review. The human report above is the primary experience.

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IRS990ScheduleC/SupplementalInformationDetail/ExplanationTxt0PROGRAM DIRECTOR PARTICIPATED IN RELEVANT LEGISLATIVE HEARINGS. AS A DIRECT RESULT, FUNDING CONTINUED FOR LOW-INCOME GUARDIANSHIPS.
IRS990ScheduleC/SupplementalInformationDetail/FormAndLineReferenceDesc0SCHEDULE C, PART II-B, LINE 1
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IRS990ScheduleD/AdditionsDuringYearAmt0805618
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IRS990ScheduleD/DistributionsDuringYearAmt0911519
IRS990ScheduleD/EndingBalanceAmt06626905
IRS990ScheduleD/EquipmentGrp/BookValueAmt04236
IRS990ScheduleD/EquipmentGrp/DepreciationAmt033106
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IRS990ScheduleD/OtherLiabilitiesOrgGrp/Amt23218
IRS990ScheduleD/OtherLiabilitiesOrgGrp/Amt32527
IRS990ScheduleD/OtherLiabilitiesOrgGrp/Desc0ACCRUED VACATIONS
IRS990ScheduleD/OtherLiabilitiesOrgGrp/Desc1ACCRUED SALARIES
IRS990ScheduleD/OtherLiabilitiesOrgGrp/Desc2PAYROLL LIABILITIES
IRS990ScheduleD/OtherLiabilitiesOrgGrp/Desc3KWB&T CREDIT CARD
IRS990ScheduleD/SupplementalInformationDetail/ExplanationTxt0THE ORGANIZATION ACCEPTS ASSETS AS A TRUSTEE FROM GRANTORS FOR THE BENEFIT OF PERSONS WITH DISABILITIES. FOLLOWING THE EXECUTION OF JOINDER AGREEMENTS BY THE GRANTOR AND THE ORGANIZATION, THE FUNDING OF SUB-ACCOUNTS FOR A SPECIFIC BENEFICIARY IS IRREVOCABLE. A CORRESPONDING LIABILITY ON THE ORGANIZATION'S BOOKS AND RECORDS REFLECTS THAT LIABILITY FOR THE ORGANIZATION. THE ASSETS ARE PUT INTO ONE OF THE FOLLOWING POOLED TRUSTS: - NORTH DAKOTA POOLED TRUST: ASSETS IN TRUST ARE TO BE USED ONLY FOR SPECIAL NEEDS, SUPPLEMENTAL NEEDS AND THE SUPPLEMENTAL CARE OF THE BENEFICIARIES. - NORTH DAKOTA THIRD PARTY POOLED TRUST: ASSETS ARE AVAILABLE TO ASSIST WITH THE SPECIAL NEEDS, SUPPLEMENTAL NEEDS AND SUPPLEMENTAL CARE OF THE BENEFICIARIES.
IRS990ScheduleD/SupplementalInformationDetail/FormAndLineReferenceDesc0SCHEDULE D, PAGE 2, PART IV, LINE 1B
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IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt0MEMBERS OF THE BOARD OF DIRECTORS VOLUNTEER THEIR TIME. A NON-EMPLOYEE CPA ASSISTS WITH THE ANNUAL BOOKKEEPING TASKS. ANOTHER INDIVIDUAL VOLUNTEERS HIS TIME TO ASSIST WITH GRANT-WRITING FOR THE ORGANIZATION. THERE IS ALSO A VOLUNTEER THAT ASSISTS AS A FILING CLERK.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt1ADMINISTRATOR REVIEWS DRAFT OF 990 AND APPROVES PRIOR TO FILING. A COPY OF THE 990 IS PROVIDED TO THE BOARD OF DIRECTORS.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt2POTENTIAL CONFLICTS ARE ADDRESSED AS ISSUES ARISE, AS REQUIRED BY THE EMPLOYEE MANUAL, EITHER AT THE EMPLOYEE'S EVALUATION OR WEEKLY STAFF MEETINGS.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt3THE BOARD OF DIRECTORS APPROVES AND DOCUMENTS COMPENSATION ADJUSTMENTS ANNUALLY. AS THE PUBLIC ADMINISTRATOR IS APPOINTED BY BURLEIGH COUNTY, THE ORGANIZATION FOLLOWS THE COUNTY WHEN ESTABLISHING COMPENSATION.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt4THE BOARD OF DIRECTORS APPROVES AND DOCUMENTS COMPENSATION ADJUSTMENTS ANNUALLY FOR THE PROGRAM DIRECTOR. AS THE PUBLIC ADMINISTRATOR IS APPOINTED BY BURLEIGH COUNTY, THE ORGANIZATION FOLLOWS THE COUNTY WHEN ESTABLISHING COMPENSATION.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt5ADDITIONAL GOVERNING DOCUMENTS ARE AVAILABLE TO THE PUBLIC UPON REQUEST.
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc0FORM 990, PAGE 1, PART I, LINE 6
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc1FORM 990, PAGE 6, PART VI, LINE 11B
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc2FORM 990, PAGE 6, PART VI, LINE 12C
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc3FORM 990, PAGE 6, PART VI, LINE 15A
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc4FORM 990, PAGE 6, PART VI, LINE 15B
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc5FORM 990, PAGE 6, PART VI, LINE 19
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Document Assets

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Filings

Displayed year

2018 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$99,436
Liabilities
$40,465
Net assets
$58,971
Revenue
$505,765
Expenses
$521,248
Net income
-$15,483
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.39$0.02$0.37$1.00$0.87$0.13
2023Summary only. Only limited summary data is available for this year.$0.26$0.01$0.24$0.86$0.77$0.09
2022Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.27$0.04$0.24$0.61$0.64$0.03
2021Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.29$0.02$0.27$0.70$0.55$0.15
2020XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$0.17$0.04$0.12$0.69$0.64$0.05
2019Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.11$0.04$0.07$0.62$0.61$0.01
2018Detailed filing. Detailed filing data is available for this year.$0.10$0.04$0.06$0.51$0.52$0.02
2017XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$0.11$0.04$0.07$0.46$0.49$0.03
2016Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.15$0.05$0.10$0.47$0.47$0.00
2015XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$0.14$0.04$0.09$0.49$0.45$0.04
2014Detailed filing. Detailed filing data is available for this year.$0.10$0.05$0.05$0.44$0.53$0.09
2013Detailed filing. Detailed filing data is available for this year.$0.18$0.05$0.13$0.47$0.42$0.05
2012Summary only. Only limited summary data is available for this year.$0.13$0.05$0.08$0.45$0.47$0.02
2011Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.17$0.07$0.09$0.53
2010Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.14$0.07$0.06$0.76