Civic Intelligence

Guardian & Protective Services Inc.

990 • Fiscal year 2017 • EIN 45-0446585

Jan 01, 2017 to Dec 31, 2017 • Filed on Nov 01, 2018

Organization ProfileWWW.GAPSINC.ORG
3801 Lockport Street Suite 4Bismarck, ND 58503

(701) 222-6600

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

89th percentile

0.34x

Higher debt load relative to assets than 89% of similar nonprofits.

2017 filings • NTEE Z99 • <$500k nonprofits • Source year 2017

Liabilities / Revenue

86th percentile

0.08x

Higher debt load relative to revenue than 86% of similar nonprofits.

2017 filings • NTEE Z99 • <$500k nonprofits • Source year 2017

Net Margin

22nd percentile

-6.9%

Higher net margin than 22% of similar nonprofits.

2017 filings • NTEE Z99 • <$500k nonprofits • Source year 2017

Top Officer Pay

99th percentile

$63,215

Higher top officer pay than 99% of similar nonprofits.

Top officer pay equals 13.7% of source-year revenue.

2017 filings • NTEE Z99 • <$500k nonprofits • Source year 2017

Asset Growth

15th percentile

-27%

Faster asset growth than 15% of similar nonprofits.

2017 filings • NTEE Z99 • <$500k nonprofits • Annualized from 2016 to 2017

Revenue Growth

47th percentile

-1.4%

Faster revenue growth than 47% of similar nonprofits.

2017 filings • NTEE Z99 • <$500k nonprofits • Annualized from 2016 to 2017

Balance Sheet
Liabilities / Assets89th percentile

Assets

Down

$110,325

Down $39,799 (-27%) from 2016

Net Assets

Down

$72,386

Down $31,352 (-30%) from 2016

Liabilities

Down

$37,939

Down $8,447 (-18%) from 2016

Revenue And Expenses
Liabilities / Revenue86th percentileNet Margin22nd percentile

Revenue

Down

$460,066

Down $6,619 (-1.4%) from 2016

Expenses

Up

$491,994

Up $25,724 (+5.5%) from 2016

Net Income

Down

-$31,928

Down $32,343 (-7793%) from 2016

Historical Trend

Balance Sheet Trend

Asset Growth15th percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$400K$300K$200K$100K$0Assets 2010: $137,351Liabilities 2010: $72,424Net Assets 2010: $64,9272010Assets 2011: $165,052Liabilities 2011: $74,136Net Assets 2011: $90,9162011Assets 2012: $129,061Liabilities 2012: $53,485Net Assets 2012: $75,5762012Assets 2013: $181,552Liabilities 2013: $48,514Net Assets 2013: $133,0382013Assets 2014: $101,822Liabilities 2014: $52,021Net Assets 2014: $49,8012014Assets 2015: $137,299Liabilities 2015: $43,111Net Assets 2015: $94,1882015Assets 2016: $150,124Liabilities 2016: $46,386Net Assets 2016: $103,7382016Assets 2017: $110,325Liabilities 2017: $37,939Net Assets 2017: $72,3862017Assets 2018: $99,436Liabilities 2018: $40,465Net Assets 2018: $58,9712018Assets 2019: $105,372Liabilities 2019: $35,433Net Assets 2019: $69,9392019Assets 2020: $166,198Liabilities 2020: $41,391Net Assets 2020: $124,8072020Assets 2021: $286,127Liabilities 2021: $15,297Net Assets 2021: $270,8302021Assets 2022: $273,128Liabilities 2022: $36,227Net Assets 2022: $236,9012022Assets 2023: $255,810Liabilities 2023: $14,565Net Assets 2023: $241,2452023Assets 2024: $387,855Liabilities 2024: $18,082Net Assets 2024: $369,7732024

Highlighted filing

2017

Assets$110,325
Liabilities$37,939
Net Assets$72,386
Open 2017 Filing

Operations Trend

Revenue Growth47th percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$1.5M$1.0M$500K$0-$500KExpenses 2010: $758,2892010Expenses 2011: $534,4622011Revenue 2012: $449,590Expenses 2012: $471,804Net Income 2012: -$22,2142012Revenue 2013: $473,682Expenses 2013: $422,594Net Income 2013: $51,0882013Revenue 2014: $439,678Expenses 2014: $527,968Net Income 2014: -$88,2902014Revenue 2015: $492,909Expenses 2015: $448,922Net Income 2015: $43,9872015Revenue 2016: $466,685Expenses 2016: $466,270Net Income 2016: $4152016Revenue 2017: $460,066Expenses 2017: $491,994Net Income 2017: -$31,9282017Revenue 2018: $505,765Expenses 2018: $521,248Net Income 2018: -$15,4832018Revenue 2019: $617,223Expenses 2019: $609,273Net Income 2019: $7,9502019Revenue 2020: $694,433Expenses 2020: $639,636Net Income 2020: $54,7972020Revenue 2021: $695,187Expenses 2021: $549,164Net Income 2021: $146,0232021Revenue 2022: $610,461Expenses 2022: $644,390Net Income 2022: -$33,9292022Revenue 2023: $859,268Expenses 2023: $767,387Net Income 2023: $91,8812023Revenue 2024: $1,001,276Expenses 2024: $872,748Net Income 2024: $128,5282024

Highlighted filing

2017

Revenue$460,066
Expenses$491,994
Net Income-$31,928
Open 2017 Filing
Jump To
Filing Snapshot
Filing Period
Jan 1, 2017 to Dec 31, 2017
Signed
Nov 1, 2018
Return Version
2017v2.3
Gross Receipts
$460,066
Mission and Program Overview

Mission

Provide guardianship services to clients, primarily those that are elderly, have a brain injury, have behavioral health issues, or those that are disabled.

Provide guardianship services to clients, primarily elderly clients.

Balance Sheet Detail
LineBeginningEndChange
Assets
Savings and Temporary Cash Investments$45,397$48,671▲ $3,274
Accounts Receivable$65,501$43,971▼ $21,530
Pledges and Grants Receivable$15,000--
Land, Buildings, and Equipment, Net$16,836$10,280▼ $6,556
Prepaid Expenses and Deferred Charges$7,179$7,132▼ $47
Cash and Non-Interest-Bearing Accounts$211$271▲ $60
Total Assets$150,124$110,325▼ $39,799
Liabilities
Other Liabilities$41,267$36,806▼ $4,461
Accounts Payable and Accrued Expenses$5,119$1,133▼ $3,986
Total Liabilities$46,386$37,939▼ $8,447
Net Assets / Fund Balance
Unrestricted Net Assets$49,320$65,972▲ $16,652
Temporarily Rstr Net Assets$54,418$6,414▼ $48,004
Total Net Assets Fund Balance$103,738$72,386▼ $31,352
Total Liabilities and Net Assets / Fund Balance$150,124$110,325▼ $39,799

Asset Categories

AssetBook ValueDepreciationBasis
Equipment$10,187$27,155$37,342
Other Land Buildings$93$5,843$5,936
Compensation and Service Providers
Top Officer Pay99th percentile

Employees

NameTitleFull / Part TimeBaseOtherTotal
Dannielle SmithAdministratoFT$59,908$3,307$63,215

Board Members and Trustees

NameTitle
Bob KochPresident
Chuck IsaksonDirector
Martha ReichertDirector
Kathy BoschSecretary
Tim KarskyTreasurer
Revenue and Support

Revenue Composition

Contributions and Grants
$26,261
Program Service Revenue
$433,760
Investment Income
$45
Other Revenue
$0
All Other Contributions
$19,961
Change in Net Assets
$-31,928
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$326,421
Other Expenses$165,573
Total Fundraising Expense$1,203
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$170,650$42,662-$213,312
Current Officers, Directors, Trustees, and Key Employees$47,411$15,804-$63,215
Office Expenses$8,968$16,189$177$25,334
Occupancy-$25,182-$25,182
Other Employee Benefits$20,026$5,006-$25,032
Payroll Taxes$19,890$4,972-$24,862
Insurance$16,612$4,153-$20,765
Travel$6,978--$6,978
Depreciation Depletion$1,352$5,204-$6,556
Fees for Services Accounting$281$2,811-$3,092
Conferences and Meetings$2,090$499-$2,589
Fees for Services Other$1,783$764-$2,547
Fees for Services Legal$1,980--$1,980
Other Expenses$309-$1,026$309
All Other Expenses-$308-$308
Interest-$44-$44
Total Functional Expenses$367,193$123,598$1,203$491,994
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
Yes
Subject to proxy tax
No
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Accrued Vacations$18,610
Accrued Salaries$11,649
Kwb&t Credit Card$4,149
Payroll Liabilities$2,398
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Page 6, Part VI, Line 11B

“Administrator reviews draft of 990 and approves prior to filing. A copy of the 990 is provided to the board of directors.”

Form 990, Page 6, Part VI, Line 12C

“Potential conflicts are addressed as issues arise, as required by the employee manual, either at the employee's evaluation or weekly staff meetings.”

Form 990, Page 6, Part VI, Line 15A

“The board of directors approves and documents compensation adjustments annually. As the public administrator is appointed by burleigh county, the organization follows the county when establishing compensation.”

Form 990, Page 6, Part VI, Line 15B

“The board of directors approves and documents compensation adjustments annually for the program director. As the public administrator is appointed by burleigh county, the organization follows the county when establishing compensation.”

Form 990, Page 6, Part VI, Line 19

“Additional governing documents are available to the public upon request.”

Filing and Contact Details

Filer

Filer Name
Guardian and Protective
EIN
45-0446585
Phone
7012226600
Address
3801 LOCKPORT STREET SUITE 4, BISMARCK, ND 58503

Signing Officer

Name
Dannielle Smith
Title
Administrator
Phone
7012226600
Signed
2018-11-01
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Dannielle Smith
Formed
1996
Legal Domicile
Nd
Voting Board Members
5
Independent Board Members
5
Employees
10
Volunteers
7

Preparer

Firm
Nyhus Tax Services Pllc
Address
515 1/2 E BROADWAY AVE STE 102, BISMARCK, ND 58501-4408
Preparer
Michelle L Nyhus CPA
Phone
7012025446
Supplemental Narrative

Additional Explanations

Form 990, Page 1, Part I, Line 6

“Members of the board of directors volunteer their time. A non-employee cpa assists with the annual bookkeeping tasks. Another individual volunteers his time to assist with grant-writing for the organization.”

Financial Statement Notes

Schedule D, Page 2, Part IV, Line 1B

“The organization accepts assets as a trustee from grantors for the benefit of persons with disabilities. Following the execution of joinder agreements by the grantor and the organization, the funding of sub-accounts for a specific beneficiary is irrevocable. A corresponding liability on the organization's books and records reflects that liability for the organization. The assets are put into one of the following pooled trusts: - north dakota pooled trust: assets in trust are to be used only for special needs, supplemental needs and the supplemental care of the beneficiaries. - north dakota third party pooled trust: assets are available to assist with the special needs, supplemental needs and supplemental care of the beneficiaries.”

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This appendix keeps the raw XML leaves available for debugging and edge-case review. The human report above is the primary experience.

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IRS990ScheduleC/SupplementalInformationDetail/FormAndLineReferenceDesc0SCHEDULE C, PART II-B, LINE 1
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IRS990ScheduleD/OtherLiabilitiesOrgGrp/Desc1ACCRUED SALARIES
IRS990ScheduleD/OtherLiabilitiesOrgGrp/Desc2KWB&T CREDIT CARD
IRS990ScheduleD/OtherLiabilitiesOrgGrp/Desc3PAYROLL LIABILITIES
IRS990ScheduleD/SupplementalInformationDetail/ExplanationTxt0THE ORGANIZATION ACCEPTS ASSETS AS A TRUSTEE FROM GRANTORS FOR THE BENEFIT OF PERSONS WITH DISABILITIES. FOLLOWING THE EXECUTION OF JOINDER AGREEMENTS BY THE GRANTOR AND THE ORGANIZATION, THE FUNDING OF SUB-ACCOUNTS FOR A SPECIFIC BENEFICIARY IS IRREVOCABLE. A CORRESPONDING LIABILITY ON THE ORGANIZATION'S BOOKS AND RECORDS REFLECTS THAT LIABILITY FOR THE ORGANIZATION. THE ASSETS ARE PUT INTO ONE OF THE FOLLOWING POOLED TRUSTS: - NORTH DAKOTA POOLED TRUST: ASSETS IN TRUST ARE TO BE USED ONLY FOR SPECIAL NEEDS, SUPPLEMENTAL NEEDS AND THE SUPPLEMENTAL CARE OF THE BENEFICIARIES. - NORTH DAKOTA THIRD PARTY POOLED TRUST: ASSETS ARE AVAILABLE TO ASSIST WITH THE SPECIAL NEEDS, SUPPLEMENTAL NEEDS AND SUPPLEMENTAL CARE OF THE BENEFICIARIES.
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IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt0MEMBERS OF THE BOARD OF DIRECTORS VOLUNTEER THEIR TIME. A NON-EMPLOYEE CPA ASSISTS WITH THE ANNUAL BOOKKEEPING TASKS. ANOTHER INDIVIDUAL VOLUNTEERS HIS TIME TO ASSIST WITH GRANT-WRITING FOR THE ORGANIZATION.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt1ADMINISTRATOR REVIEWS DRAFT OF 990 AND APPROVES PRIOR TO FILING. A COPY OF THE 990 IS PROVIDED TO THE BOARD OF DIRECTORS.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt2POTENTIAL CONFLICTS ARE ADDRESSED AS ISSUES ARISE, AS REQUIRED BY THE EMPLOYEE MANUAL, EITHER AT THE EMPLOYEE'S EVALUATION OR WEEKLY STAFF MEETINGS.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt3THE BOARD OF DIRECTORS APPROVES AND DOCUMENTS COMPENSATION ADJUSTMENTS ANNUALLY. AS THE PUBLIC ADMINISTRATOR IS APPOINTED BY BURLEIGH COUNTY, THE ORGANIZATION FOLLOWS THE COUNTY WHEN ESTABLISHING COMPENSATION.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt4THE BOARD OF DIRECTORS APPROVES AND DOCUMENTS COMPENSATION ADJUSTMENTS ANNUALLY FOR THE PROGRAM DIRECTOR. AS THE PUBLIC ADMINISTRATOR IS APPOINTED BY BURLEIGH COUNTY, THE ORGANIZATION FOLLOWS THE COUNTY WHEN ESTABLISHING COMPENSATION.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt5ADDITIONAL GOVERNING DOCUMENTS ARE AVAILABLE TO THE PUBLIC UPON REQUEST.
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IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc4FORM 990, PAGE 6, PART VI, LINE 15B
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc5FORM 990, PAGE 6, PART VI, LINE 19
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Document Assets

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Filings

Displayed year

2017 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$110,325
Liabilities
$37,939
Net assets
$72,386
Revenue
$460,066
Expenses
$491,994
Net income
-$31,928
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.39$0.02$0.37$1.00$0.87$0.13
2023Summary only. Only limited summary data is available for this year.$0.26$0.01$0.24$0.86$0.77$0.09
2022Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.27$0.04$0.24$0.61$0.64$0.03
2021Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.29$0.02$0.27$0.70$0.55$0.15
2020XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$0.17$0.04$0.12$0.69$0.64$0.05
2019Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.11$0.04$0.07$0.62$0.61$0.01
2018XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$0.10$0.04$0.06$0.51$0.52$0.02
2017Detailed filing. Detailed filing data is available for this year.$0.11$0.04$0.07$0.46$0.49$0.03
2016Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.15$0.05$0.10$0.47$0.47$0.00
2015XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$0.14$0.04$0.09$0.49$0.45$0.04
2014Detailed filing. Detailed filing data is available for this year.$0.10$0.05$0.05$0.44$0.53$0.09
2013Detailed filing. Detailed filing data is available for this year.$0.18$0.05$0.13$0.47$0.42$0.05
2012Summary only. Only limited summary data is available for this year.$0.13$0.05$0.08$0.45$0.47$0.02
2011Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.17$0.07$0.09$0.53
2010Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.14$0.07$0.06$0.76