Cavalier County Memorial Hospital

“The organization has one class of members. A member of the corporation is someone 18 years of age or older and residing in the corporation's service area (50 mile radius). A member must apply and the board of trustees has the power to review eligibility as appropriate. Once a member, the person has the right to attend the annual meeting (november), receive a copy of the annual report and vote on matters brought to the members by the board of trustees. Members do not vote on the board of trustees positions.”

“Form 990 is first reviewed by the chief financial officer. The finance committee will look at the return following the cfo. Finally, the board of directors will receive an electronic copy of the form 990 prior to filing with the irs.”

“Directors, officers, and trustees of the organization are covered under the conflict of interest policy. Potential or possible conflicts of interest are reviewed at the board level and a determination is made. Restrictions and/or adjustments are determined and then implemented per board direction. Restrictions and/or adjustments are documented within the board minutes. If any variances of the conflict in question are discovered the board will make a determination on the action to be taken. Any potential conflict of interest on the part of any member of the board of directors shall be disclosed in writing to the board and made a matter of record through an annual disclosure and also when the interest involved a specific issue or transaction before the board. If a conflict arises after a member has completed the disclosure, the member should complete an amended disclosure including the new conflict. If an individual has a conflict of interest, the entire board of directors votes on approval or disapproval of the transaction. The member involved in the transaction refrains from voting or otherwise attempting to exert any influence on the other members that will affect their decision on the issue.”

“The procedure that ccmh utilizes to determine its ceo's compensation is as follows. Upon expiration of ceo's contract, the ccmh board of directors (bod) calls for an executive session to discuss the ceo's continued/discontinued employment. Upon approval to continue the ceo's employment, the bod presents and reviews the current north dakota prevailing wage data commensurate with ceo job description. Once an appropriate compensation figure has been negotiated and accepted by the ceo, the bod passes a motion to ratify the compensation agreement between the bod and ceo. Finally, required deliverables and other measurable indicators are memorialized in a formal agreement or contract with the ceo. The procedures utilized by ccmh to set wages for subordinate officers and all other employees is determined by the ceo who is empowered by the bod to do so. The ceo reviewed the current north dakota job service edition and north dakota healthcare association wages/salary adjustments of subordinate officers and employees is supplied to the board upon request. Finally, the appropriate compensation and other deliverables are memorialized in a formal offer letter extended to the employee.”

“Cavalier county memorial hospital makes their governing documents, conflict of interest policy and financial statements available to the public upon request. The financial statements are also presented annually at the public members' meeting.”

“Loss on write-off of assets -286,288.”

“The process has not changed from the prior year.”