People to People International Inc

“People to people international has a board of trustees that is not considered the governing body. The board of trustees is comprised of dues paying members of the organization. The board of trustees serves as an advisory body to the board of directors, which is the governing body. It also serves to represent and promote the organization's activities to the public and other organizations; assist in resource development and in other ways act to bring prestige to the organization and to inspire confidence in its activities. This group elects a chairman every two years in the even numbered years. The chairman of the board of trustees becomes a member of the governing board of directors as an ex-officio member with vote.”

“Once the draft form 990 is received from the preparer it is then forwarded to the audit committee chairperson. The audit committee has been delegated the duties of reviewing the draft before it is signed in lieu of the full board. After the audit committee has reviewed and understands all aspects of the filing, they will convey their approval to the vice president of finance who will have also reviewed the draft along with the ceo. The ceo will sign the form 990 and the filed irs form 990 will be distributed to the full board at the next meeting of the board of directors.”

“At every meeting the conflict of interest policy is distributed to each member of the board of directors. It is included in their "board packet" which includes all materials for the meeting which is mailed to each director prior to the actual meeting. Along with the policy is a questionnaire to update and sign if that member has any change in the conflict of interest status since the last meeting. The chair of the audit committee will also speak at the board meeting during the committee reports about the conflict of interest policy and the updates to status so the conflict of interest policy is documented in the minutes of the meeting. A copy of all signed conflict of interest statements is kept in the office of the organization.”

“During the fiscal year 2007 it was decided by the board of directors to do a compensation review of the top management of ptpi (3 individuals); ceo, sr. Vp-operations and vice president of finance. This task was assigned to the finance committee of the board of directors. During the fall of 2007 an outside firm (a consulting arm of a cpa firm) was hired that was qualified to conduct the compensation review and comparison study of like organizations. The results were presented to the finance committee in december, 2007. The full board met in january, 2008 when the compensation review and comparison was presented to the full board. At that time discussion and review of the ceo's performance and compensation were reviewed and discussed by the full board. That information was then presented to the ceo by the chairman of the board of directors at a later date for any adjustment to the ceo's salary. The ceo has since then been reviewed each january by the board of directors. Also an update to the 2007 salary review was received in 2009 and review amounts have been kept in targeted guidelines. The ceo was also authorized to review and make any adjustments within the parameters stated in the studies to the salaries of the 2 other members of the senior management team. There were no increases for any staff including the ceo and key employees in the fiscal year 2009. In 2010 a merit increase of 5% was given to ceo and key employees but this kept them in line with the compensation review done previously and the update received in 2009. In fiscal year 2011, 2012 and 2013 a 3% bonus was given to ceo and key employees but their base pay is still the same base pay as 2010, which is within the parameters acceptable to the board of directors. During the year of 2013 the former ceo resigned the position and the new ceo came on board at a lower rate of pay than the previous ceo.”

“Upon request of the public a hard or soft copy of governing documents can be obtained by written or oral request. This includes any 501(c)(3) documents such as charter, etc. As well as the conflict of interest policy. Annual information such as the annual report and irs form 990 are also listed on the organization's website. The organization also shares its information with charity information websites sponsored by the bbb wise giving alliance and in our case in particular the greater kansas city community foundation and guidestar.”

“During the fiscal year 2013 people to people international elected to end the operation international children program. This program previously contributed revenue and one of the larger amount of program expenses. It was discontinued as the military that was a part of the program was exiting iraq and afghanistan as well as the public interest in the program regarding donating was not keeping up with the costs. Therefore, it was decided to terminate the program during 2013.”

“The audit committee is responsible for the hiring of the auditors as well as all conduct of the completion of the annual audit process. They would also see that any recommendations are implemented if possible.”