Lathrop Antique Car Tractor & Engine Assoc

“The organization is an "association" under state law. The active participants are members with little or no restrictions other than that they be law abiding citizens. As members they are eligible to attend and participate in meetings held at least annually by the board of directors as well as participat in attendance at other regularly scheduled meetings. All active members are eligible to vote on the board of directors at the annual meeting.”

“Annual meetings are held for the purpose of electing officers and directors. Active members are notified and requested to attend and participate in elections. Meetings are scheduled as needed to conduct and carry out current activities of the organization and are open to all active members.”

“Form 990 is prepared by an outside accountant who is not a member of the association. A copy of form 990 is submitted to the board for such review and discussion as they deem appropriate. A copy of form 990 is available for review by active members, and by other parties upon written request.”

“Officers and directors comply with "conflict of interest" rules similar to those required of public officials at public schools and municipalities. The essential element is that officers and directors shall not personally benefit from or use their position to benefit financially from transactions involving their association duties.”

“None of the officers or directors receive compensation of any kind for their services to the association. There are currently no paid employess and none are anticipated. Virtually all services are performed by active members on a volunteer basis. Any change in this status would require formal approval by the board of directors.”

“Work is performed by volunteers. No officer or employee receive remuneration for their services.”

“Governing documents include the initial articles of association and the by-laws that regulate activity of the organization. Subsequent formal documents include minutes of official meetings as well as current licensing related to activities conducted by the organization. All documents are retained on file by the associations secretary where they are available to the public upon written request.”