District III Area Agency on Aging

“There are no classes of persons with rights that are in addition to the rights of any other persons. Open solicitation for candidates is advertised in the organizations monthly newsletter. Candidates must be a permanent resident of the region for which they serve. One Board member is elected from each County served by the organization. Each candidate must sign an agreement to observe the conflict of interest standard as set forth in the by-laws. Elections are held the first Tuesday after the first Monday of May and advertised in the County seat newspaper at least 7 days prior and posted in each senior center. Terms begin on July 1 and last three years. If a County position becomes vacant, the Board may appoint a member to fill the unexpired term.”

“The process for review is as follows: the CEO and CFO collaborate with the auditor to complete the Form 990. This step may involve receiving information from employees, Board members, contractors and others who have business-related activities within the organization. The auditor provides a completed Form 990 to the CEO and CFO for their review. Once approved, the finance committee and each Board member will receive a copy for their review at the next regularly scheduled Board meeting. The review is conducted by the CEO, CFO, and the Board using a review checklist. After completion of the review, the Board resolves to approve the Form. If at any step in the process a revision to the Form is requeted, the revised information is given to the auditor to revise the Form and the process begins again.”

“The Board has established a number of policies and procedures to guard against conflict of interest regarding proposed and ongoing transactions. All Board members are trained on, and subject to, these policies and procedures. Annually, each Board member signs a statement certifying that no conflicts of interest exist or describing conflict that may exist. The Board, with assistance of the CEO, is responsible for determining whether a conflict exists and seeking a resolution. Should a conflict be identified, such person would be prohibited from participating in the Board's deliberation regarding the transaction. If a conflict is unavoidable, the transaction would require a 2/3 majority vote of the Board.”

“During the annual process of preparing the Area Plan submitted to the Missouri Department of Health and Senior Services, the Compensation Committee of the Board of Directors review the compensation and benefits for all employees. The Executive Committee of the Board of Directors annually evaluates the Executive Director's performance and determines annual compensation and/or merit increase. The Executive Committee compares current compensation of the Executive Director with comparable positions at other rural Area Agencies on Aging. The Committee also reviews the "Salary and Benefits Survey of Greater Kansas City Area Non-Profit Organizations". This survey is compiled by the Midwest Center for Non-Profit Leadership at the University of Missouri-Kansas City.”

“The organization makes its governing documents, conflict of interest policy, and audited financial statements available to the general public upon request at the central office in Warrensburg. Also, prior year audited financial statements are available on the organization's website.”

“Change in value of beneficial interest”