St Louis Metropolitan Medical

“The council, the finance & endowment committee and executive vice president will annually review the 990 before its filing with the irs. The finance and endowment committee and council will provide feedback to the executive vice president as to any known inaccuracies or questions. The executive vice president will provide a draft of the completed form 990 to all members of the council via email at least 7 days prior to reviewing the return. The formal review will be done annually, and be completed early enough to allow inclusion of any council member comments. The formal review will be documented by contemporaneous notes which will be signed by the president and the treasurer.”

“Conflict of interest policy the st. Louis metropolitan medical society council must act at all times in the best interests of slmms and not for personal or third-party gain or financial enrichment. When encountering potential conflicts of interests, council members shall identify any potential conflicts and, as required, identify such conflicts before entering into discussion on the topic, and when required, remove themselves from voting. The following outline expands the intent of the conflict of interest statement. 1. The perceived benefit or conflict can be either direct or indirect i.e., members of the council(councilor) must not participate, or be perceived as participating in any decision-making on any matter which may directly or indirectly benefit that councilor or anyone with whom the councilor has a close personal relationship. Members of the council should not use or be perceived as using their status as councilors to gain privileged access to members, the council and/or staff of slmms for any purpose unrelated to service to the council and fulfillment of duties as a councilor. 2. Any duality of interest or possible conflict of interest on the part of any member of the council shall be disclosed to the other members of the council and made a matter of record, through an annual procedure and when the interest becomes a matter of council discussion or action. 3. Any councilor having a duality of interest or possible conflicts of interest on any matter shall not vote or use his/her personal influence on the matter. The minutes of the meeting shall reflect that a disclosure was made, and the abstention from voting. 4. The disclosure of duality of interest or possible conflict of interest by a member of the council may not be construed as preventing the councilor from briefly stating his/her position in the matter, nor from answering pertinent questions of other councilors since his/her knowledge may be of great assistance. However, during active discussion of the matter, the member shall remove him/herself from the room where discussion is taking place so as to enable unfettered and unpressured exploration of the matter, returning after the decision or vote is taken. 5. No member of the council shall accept any gifts, favors or hospitality that might be perceived to influence his/her decision-making or actions affecting the organization. 6. Annually, the executive vice president shall provide all members of the council a statement regarding conflict of interest to be completed and returned. The president shall submit a report to the council concerning the interest so disclosed. 7. Any new member of the council shall be advised of this policy upon their election and installation and all members are required to complete a disclosure form annually. 8. Any member who discovers he or she has an actual or perceived conflict of interest in a matter before the council must make immediate disclosure of same and follow the above policy. In accordance with the policy of the st. Louis metropolitain medical society, a record will be maintained on an annual basis of actual or potential conflicts of interest for all officers and councilors of the st. Louis metropolitan medical society. Accordingly, we request that you please (1) review the attached conflict of interest policy statement; (2) complete the statement at the bottom of this memorandum disclosing any situation in which you are involved that could be construed as placing you in a position of having a conflict of interest; and (3) return the statement to the executive vice president of slmms.”

“All salary and compensation adjustments are approved by the board of directors.”

“All salary and compensation adjustments are approved by the board of directors.”

“Slmms makes all documents required by law available upon request.”