State University of Iowa Alumni Association

“Membership section 1. - persons eligible a. The membership of this association shall consist of those persons who join the association by the payment of dues. B. Any graduate or former student of the university, or any person who is or has been affiliated with the university, or who subscribes to the purposes of the association, may become a member. Section 2. - classes of membership a. Members whose dues are currently paid shall be active members. Active members only are eligible to vote and to hold office in the association. B. Honorary life members. Persons who perform distinguished services for the university or for this association, may be elected to "honorary life membership" in the association by three-fourths vote of the directors present at any meeting of the board of directors. Honorary life members are exempt from payment of dues, and shall receive such services of membership as the board of directors may direct. C. The board of directors, by resolution, may provide other classes of membership. In september, 2017 the boards of the university of iowa foundation and the association voted in favor of merging the association with the foundation to create one new, unified organization. The university of iowa foundation will continue in existence as the surviving organization. The effective date of the transaction will be december 31, 2017. As a result, the association has stopped soliciting memberships and has extended all membership expirations to june 30, 2018.”

“1) the form 990 tax return is reviewed by the treasurer of the alumni association. The treasurer conducts a thorough review of the return and makes any corrections needed. 2) a copy of the return is provided to the finance committee of the association's board of directors. The finance committee has the authority of the full board of directors to review and approve the final form 990. 3) once this process has been completed and the return is approved by the finance committee, it is signed by the president of the association. 4) an electronic copy of the return is provided to the full board of directors via email prior to the return being filed. 5) the return is filed with the irs prior to the filing deadline.”

“Avoiding conflicts requires that the uiaa be fully informed about its own transactions and those in which parties may have an interest. To ensure that parties are reasonably informed of the uiaa's conflicts of interest and confidentiality policy, and to ensure the uiaa is informed of relevant information, the uiaa's board will distribute a copy of the policy to each party annually together with a disclosure statement, and each party must complete and return the disclosure statement to the uiaa. If any individual or entity becomes a party after the annual distribution, that party will be provided with a copy of the policy promptly upon becoming a party (e.g., upon being elected a director or officer, hired as an employee or consultant, etc). In addition, parties must promptly inform the board of all changes in personal, business and organizational interests and affiliations that may give rise to a conflict. (a) retention of disclosure statements. The uiaa will retain all disclosure statements with its records in a manner that reasonably protects any confidential information from public disclosure (except as the board may deem necessary to enforce this policy or as may otherwise be required by law). (b) periodic reviews. In addition to distributing this policy and collecting disclosure statements, the uiaa will conduct regular periodic reviews of its transactions and relationships regarding whether (i) compensation arrangements and benefits are reasonable, (ii) retention of any service providers or other arrangements results in inurement of impermissible private benefit or (iii) any activities could jeopardize its status as a tax exempt, charitable organization. (c) notification of transactions. Before meetings of the board or applicable committee, appropriate parties will generally be sent information on transactions to be considered at the meeting to allow parties to disclose in advance any conflicts. The uiaa's board (or its conflicts committee, if constituted) or legal counsel will be available to answer any questions with respect to such issues. If any transaction for which advance notice was not given is to be discussed during a meeting, a party must immediately disclose any conflict prior to discussions of the transaction. If the board deems it appropriate, the party may be asked to leave the meeting during discussion of the transaction involving the conflict. (d) negotiation of an approved interested transaction. If the board approves a transaction that involves a party's conflict, only disinterested parties may participate in negotiations related to the transaction unless the uiaa has expressly waived the conflict and approved the conflicted party's participation.”

“The president shall be evaluated annually by the chairperson of the association or designee, and by a university vice president to be designated by the president of the university of iowa, in accordance with university criteria, policies, and procedures. The main criteria are to include envisioning annual goals and executing operating plans, effectiveness in implementing board policies, and management of personnel. The evaluation should occur before the spring meeting of the board of directors. Input from directors to the association chairperson is welcome. The hiring, roles, termination, and evaluation of the president will be done in accordance with the january 25, 1997, memorandum of agreement made between the university of iowa and the association, as that agreement may be modified from time to time. The salary of the association president shall be set by agreement of the association and university. All uiaa employees receive an annual written performance evaluation from their direct supervisor in march of each year. They receive a performance rating as part of the review process and salary increase percentage is given based on this performance rating. All salaries are reviewed using the university iowa's market based system.”

“The uiaa's articles of incorporation, bylaws, board of director's manual, and conflict of interest policy are available on the university of iowa alumni association's website: www.iowalum.com. The financial statements and tax return are available upon request.”

“Uiaa recognized iowa clubs serve as an extending arm from the ui to its alumni in defined club areas. Iowa clubs strengthen the university of iowa and provide a network for alumni through the planning and implementation of a variety of social, educational, and cultural programs. The recognized iowa club program categorizes three organizational levels of clubs based upon types of activities and amount of revenue generated. Recognized iowa clubs annually complete specific compliance standards to maintain their recognition status and to access corresponding club resources provided by the ui alumni association. Each year, iowa clubs complete a "report and certification" document to inform the uiaa about its qualifying activities and compliance. General guidelines for tax compliance reporting are also included in this handbook to advise club volunteers about reporting requirements.”

“Our mission is to strengthen the university of iowa through alumni engagement. We do this through our communications, alumni events and programs.”