Polk County Health Services Inc

“The executive director along with the executive committee will review the completed form 990 prior to filing.”

“Any director, officer, or key employee having an actual or potential interest in a contract or other transaction presented to the board of directors or a committee thereof for authorization, approval, or ratification, shall make a full and frank disclosure of his or her interest to the board or committee prior to its acting on such contract or transaction. Such disclosure shall include any relevant and material facts known to such person about the contract or transaction which might reasonably be construed to be adverse to the interests of pchs. Among the interests that would give rise to disclosure are interests of personal or familial ownership of, employment by, fiduciary duty to, or other material interest in an entity with which pchs is contemplating a business transaction. The body to which such disclosure is made shall there upon determine, by majority vote, whether the disclosure shows that a conflict of interest exists or can reasonably be construed to exist. If a conflict is deemed to exist, such person shall not vote on, nor use his or her personal influence on, nor participate in the deliberations with respect to such contract or transaction. The foregoing requirement shall not be construed to prevent the individual deemed to have an actual or potential conflict from answering pertinent questions from other members of the body, since his or her knowledge may be of great assistance to the body in its deliberations. Such person may be counted in determining the existence of a quorum at any meeting w here the contract or transaction is under discussion or is being voted upon. The minutes of the meeting shall reflect the disclosure made, the vote on the conflict determination, and, where applicable, participation in discussion and abstention from voting on the transaction, and whether a quorum was present.”

“The salary range for the executive director's position was adopted by the executive committee following a review of the position's duties and responsibilities conducted by the polk county human resources department, and a survey of like-sized organizations of a similar function. Each year the executive committee reviews the performance of the incumbent and approves any adjustments in salary indicated by that review using an instrument and salary adjustment scale which is linked to their performance score obtained from the evaluation instrument. The minutes of the executive committe reflect the decision made by the committee. For other key employees, salary ranges are set in a similar manner. The executive director evaluates the performance of each key employee using an instrument and salary adjustment scale which is linked to the performance score obtained from the evaluation instrument. Salaries are then included in an operating budget which is approved by the executive commitiee and board of directors at the beginning of each fiscal year.”

“The organization's governing documents, conflict of interest policy, and financial statements are available to the public upon request.”