Greater Cedar Rapids & Marion Homebuilders Association 617

“The executive committee shall consist of the following executive officers: president, first vice president, second vice president, secretary, treasurer, immediate past president and executive officer. The executive officer shall be an ex-officio member of the executive committee with full speaking privileges and no voting privileges. The executive committee may operate as the board between meetings of the full board of directors. Activities undertaken by the executive committee must be ratified by the full board of directors.”

“The association has voting and non-voting members. Non-voting members have no voting rights or privileges, and are comprised of retired members and honorary members. Voting members are as follows: builder/remodeler members: any primary representative member of a business or legal entity who is, or has been, in the business of, or employed by a firm whose business is: building, rebuilding, or remodeling of: homes, apartments, schools, commercial, industrial, or other structures, or in land development, shall be eligible to be a builder/remodeler member. The member company must be registered with the state of iowa, and have an iowa contractor registration number. Beginning date of business for builder membership shall be defined as the date builder received his/her iowa contractor registration number. Associate members: any primary representative member of a business or legal entity who is, or has been, in the business of, or employed by a firm who by act or belief supports the building industry. Affiliate members: any additional representatives, over and above the primary representative member, of a business or legal entity, as long as the builder/remodeler member or associate member are in good standing.”

“Voting members of the association elect the members of the governing body.”

“The decisions of the governing body are subject to the approval of the members of the association.”

“The form 990 is prepared by an accounting firm, a draft of the return is provided to management and several board members for review prior to filing. The association does not currently have a formal written policy for review of the form 990 prior to filing.”

“Employees, board members and other volunteers are covered by the association's conflict of interest policy. If any items that could be considered a conflict of interest comes to the association's attention, the item is discussed and reviewed by the executive committee and the board of directors to see if further action is warranted. Actual and potential conflicts of interest and their resolutions are documented in the board and/or committee minutes.”

“Compensation of the executive director and key employees is set and reviewed by the board of directors. The process included the use of comparability data and was contemporaneously documented in the board minutes. The compensation was last reviewed in 2018. Form 990, part vi, section b, line 15b: no other paid individual meets the irs definition of officer or key employee.”

“The policy of this association is to, upon request, make open to the public for review and comment the conflict of interest policy, governing documents, and financial statements.”