American Society for Radiation Oncology

“The changes include revising the affiliate member category description to make it for non-radiation oncologists; limiting the number of board members from one institution serving on the board at the same time to a maximum of two; and increasing the number of supporting signatures needed for member nominations to be included on the ballot for elections to make it proportional with the number of members.”

“Astro membership is divided into nine categories: active, affiliate, international, associate, postdoctoral fellow, member-in-training, student/graduate student/pgy-1, emeritus, and honorary.”

“Only active, affiliate, and international members have the right to vote at membership meetings. Furthermore, only active members who are board certified by the abr or equivalent have the right to hold elective office. The voting membership of the society shall elect board members and nominating committee members, and as necessary, replacements to fill any vacancies occurring in elected offices due to death, resignation, removal, or assumption of higher office.”

“Amendment to the bylaws, and changes to membership dues and application fees requires the approval of the membership of the society through a secret ballot vote. No special assessment can be levied on the members of the society except upon recommendation of the board of directors and approval by the membership of the society through a secret ballot vote.”

“The federal form 990 is prepared by our external tax accountants. The draft is provided to our finance staff for review before being submitted to the vp finance & administration, ceo, and treasurer for their review and approval. The revised draft is then provided to the full board of directors for their review prior to filing with the internal revenue service.”

“Astro's officers, directors, key employees and volunteers are required to fill out disclosure forms on an annual basis and to update their disclosure forms upon any material change in the interim. These disclosure forms are reviewed in order to identify and address any potential conflicts of interests for these individuals.”

“An independent consultant performed market survey to develop salary structure and ranges. Astro's practice is to complete a market survey every three years. The ceo's compensation is determined by a subcommittee of the board using comparable salaries of similar ceo positions of nonprofit medical organizations. This review was discussed with the board of directors and received their approval. Annually, budget guidelines are set for any additions to staff and salary increases. Managers make recommendations for annual increases and promotions which are reviewed by human resources and division vice presidents. All promotions are approved by the chief executive officer.”

“The summary financial statements are available upon request. Governing documents and conflict of interest policy are available on our website.”