Rotary Club of Des Moines

“The organization is made up of members of the Rotary Club of Des Moines. These members appoint members to the governing body.”

“Form 990 is prepared from the Club's financial statements which are subject to annual agreed upon procedures performed by a CPA firm. The RCDM Audit Committee and Executive Director review the Form 990 with the tax preparer prior to review by the Board of Directors. A representative of the Audit Committee or other qualified RCDM member presents the Form 990 to the Board of Directors prior to submission to the IRS.”

“The RCDM requires annually all board members and the Executive Director to complete a written disclosure of any known conflicts of interest including business and family relationship conflicts. The annual disclosure forms are monitored by the club officers and the Executive Director. The club monitors potential conflicts of interest for ongoing transactions by calling for any potential conflicts at the beginning of each agenda. The determination of whether a conflict exists is made by the full board. Annual conflicts are reviewed by the full board. Any persons with a potential or actual conflict are requested to recuse themselves from the discussion of and vote on the matter.”

“Every three years the RCDM Audit Committee provides the board with independent comparable data to determine appropriate compensation and benefits for the Executive Director. The Audit Committee members complete a written conflict of interest declaration to assure members do not have a conflict with the Executive Director. On a three year basis, the Audit Committee compares data with other large Rotary Clubs having an Executive Director in a functionally comparable position at a similarly situated organization. The Audit Committee maintains minutes to document the deliberation and decision regarding the compensation arrangement of the Executive Director. The full board reviews the recommendation of the Audit Committee and votes annually on the Executive Director's compensation package.”

“Other than a copy of the Form 1024 which is not available because of the age of the club, the following documents are available to the public on the Club's website: Form 990 for the current year, the Organizations Mission Statement, the Organization's Board of Directors Officers, Bylaws, Constitution, Code of Ethics Policy, Conflict of Interest Policy, Whistle Blower Protection Policy and Reimbursements and Travel Expense Policy.”

“Rcdm annually engages the services of an external accountant to perform agreed upon procedures as an attestation engagement.”