Youth Farm and Market Project

“The Business Director and Board Treasurer will review a draft of the 990. Any questions or changes are sent back to auditors for a final draft. There will be one final review by the Business Director and Board Treasurer, who will then recommend the 990 to the full Board of Directors who vote to file. The auditors are notified that a resolution was passed. They are signed and filed.”

“At the beginning of each board of directors term of service, and annually thereafter, each director must complete a conflict of interest disclosure form. Upon hiring and annually thereafter, each staff must complete a conflict of interest disclosure form. The director and staff must also update the disclosure statement if a change in personal circumstances causes the previously submitted disclosure to be no longer correct. In addition, when a director or staff is aware of a potential conflict of interest concerning an agenda item in a Youth Farm meeting, the director or staff must promptly disclose that conflict to the chair, to the full board, or to the Executive Director, as appropriate. Youth Farm has a schedule detailing the reviewing authority for each completed conflict of interest disclosure form. The appropriate reviewing authority has three possible courses of action with respect to each statement in which a conflict is disclosed. Any disagreement between the director or staff and the reviewing authority may be submitted to the Youth Farm Executive Committee for resolution.”

“Process for compensation of top official: Board of Directors performs annual review of Executive Director, by annual review of performance job duties as described in job description. This process is led by the Board Chair. Any compensation changes are based on the Youth Farm staff salary compensation plan (passed by the Board of Directors in 2016). Outcomes of this annual review and any changes in compensation are documented in writing (by both the Executive Director and Board Chair) and stored in the Executive Director's personnel file. Board minutes will reflect the date of review, who performed review, and any subsequent salary changes. Compensation for officers: Executive Director performs annual review of all key personnel, by annual review of performance duties as described in job description(s). Any compensation changes are based on the Youth staff salary compensation plan (passed by the Board of Directors in 2016). Outcomes of this annual review and any changes in compensation are documented in writing (by both the Executive Director and key employee) and stored in staff members personnel file.”

“The Organization's form 990 and other information is available at the Organization's office upon request.”