The Sedona Conference

“Process to Review and Approve Form 990. TSCs outside tax accountant prepares the Form 990 based on the independent audit work papers and, once reviewed by the board chair, it is transmitted by email to the board for their review and approval which is reflected in written Board minutes.”

“Conflict of Interest Policy All directors, officers and key employees of TSC annually certify in writing that they have received, read and understand the TSC Conflict of Interest Policy. They agree in writing to comply with the Policy and identify all organizations in which they or a family member are known to be an officer, director or has a financial interest, which they believe could reasonably be anticipated to enter into transactions or arrangements with TSC. The written certifications are reviewed by the Board Chair and Executive Director of TSC. The Executive Director, who is made aware of any potential conflicts, must approve any material transaction with another entity and will carefully review any potential transaction where any director or officer has any connection or interest. A director or officer must recuse himself or herself from consideration of any matter with respect to which they may, do, or may appear to have a conflict of interest.”

“Compensation Policy. The Board completes a formal process of retaining an outside compensation consultant to collect data on comparable compensation for similar organizations with similar skills, job duties and requirements. Based on this data, the Board approves compensation for management level employees and Executive Director that it concludes is reasonable and documents the compensation decisions in Board minutes and/or written actions of the Board. Interested employees and Executive Director do not participate in proceedings or discussions involving the setting of their compensation. Compensation is approved by the Board in advance of any change in compensation for Executive Director or Management Level employees.”

“The organization will provide in a timely manner, copies of all governing documents, including its conflict of interest policies and financial statements when requested in writing or in person.”

“Statement of Program Service Accomplishments Educational Conferences, Working Group Meetings Publications TSC published 14 new or updated commentaries in its areas of expertise produced 4 conferences reaching approximately 363 attorneys, judges and others interested in the legal system held 4 Working Group meetings reaching approximately 358 attorneys, judges and others which meetings provide a forum for the bench and bar to explore and identify issues related to TSCs areas of expertise and creating educational content in those areas held 4 webinars reaching over 508 people providing educational content in TSCs areas of expertise worked with approximately 990 attorneys, judges and others who participate in TSCs working groups to create forward looking guidelines, best practices and principles in TSCs areas of expertise had approximately 82,110 downloads of TSCs educational content from its website provided for free for personal use to interested attorneys, judges and others fulfilled more than 80 requests from more than 53 courts, federal and state agencies, bar associations, law schools and others to reprint TSC educational materials published the annual Sedona Conference Journal distributed to over 150 public courthouses and law libraries on a complimentary basis in addition to private subscribers.”

“Program Accomplishments continued Outreach to state and federal judges continues as a central part of TSCs mission to move the law forward in a reasoned and just way. During FYE 6/30/16, 25 state and federal judges added their names to The Cooperation Proclamation, which is viewed as a milestone document complimenting the 2015 amendment to Rule 1 of the Federal Rules of Civil Procedure, bringing the total number of judicial endorsements at the end of the fiscal year to 216. The number of downloads of The Sedona Conference Cooperation Proclamation Resources for the Judiciary reached 9,075 by the end of fiscal year. In addition, educational materials on eDiscovery, cross-border discovery, and patent litigation developed by TSCs Working Group Series were utilized at seven state, federal and administrative judicial conferences, reaching approximately 500 attendees. Fees for membership in the TSC Working Group Series or to attend TSC-sponsored educational programs are waived for members of the judiciary and court staff. During FYE 6/30/16, more than 60 state and federal judges attended 12 TSC conferences, Working Group meetings, or webinars. Our Deputy Executive Director spoke at 10 non-TSC sponsored events reaching 1400 attendees.”

“Program Accomplishments continued During the fiscal year ending June 30, 2016, commentaries authored by TSC were cited in 35 reported federal, state, and administrative opinions, 8 federal and state appellate briefs, 38 federal and state trial court documents, 1 proposed and / or adopted regulation, and over 314 times in 116 separate secondary sources which includes texts and treatises, scholarly articles, legal newspapers and newsletters, Continuing Legal Education CLE and seminar materials, news reports or blogs, and legal practice publications.”

“Expense reimbursements to public officials are limited to travel and lodging for attending and participating in the organizations meetings and conferences.”

“The board of directors have assigned members to an audit committee to oversee the financial statement audit and the selection of the independent auditor.”