Waconia Hockey Association

“1. Any parent or guardian who lives within the natural hockey community of the association as defined by usa hockey/minnesota hockey, has a child(ren) registered to participate with the association and is current with all financial obligations. No individual or family may hold more than one membership. Membership shall automatically terminate if a member shall fail to pay any financial obligations when due. The membership period runs from september 1 to august 31 of the current hockey season. 2. Membership shall include all non-parent rostered coaches. 3. An interested adult or business may become a member upon application to the board of directors. Granting of such membership shall be at the discretion of the board, payment of a membership fee of 100, and shall terminate at the end of each fiscal year subject to reinstatement annually.”

“Section 1 - a member in good standing may be entitled to vote at the annual membership meeting or any special membership meeting. The board shall prepare a list of those members entitled to vote and members on the list shall be provided with notice of the meeting. The list shall be available to a member in good standing with voting rights. Section 2 - each member shall be entitled to one (1) vote on each matter submitted to vote of the membership. All votes must be cast by written ballot, either in person or by mail, received by the association secretary on or before the date of the meeting. All matters brought before a meeting of the membership shall be decided by a simple majority of those voting. We have a vote for the board of directors every year, where a ballot is posted on the website and voters vote either online or by mail. The board of directors serve a two year term; so 1/2 of the board is being elected every year.”

“The annual meeting of the membership shall be held in may of each year, and at such time reports of the associations officers shall be presented and the election of new directors and officers shall be conducted.”

“The waconia hockey association treasurer will reviews the draft form 990 and presents the final copy of the form 990 to the board of directors. The board of directors reviews the form 990 and upon approval is given to the president and treasurer for signature. An update regarding the filing will be provided at the next regularly scheduled board meeting. In the event that the board of directors is not able to meet and review the filing, the president and treasurer will review and sign.”

“Annual conflict of interest information is provided to the board for their response. Conflict of interests are dealt with internally through board meetings and discussions. The executive board (preisent, vice president, treasurer, and secretary) will review and determine what is needed before providing recommendations to the board of directors. No written documentation regarding this policy.”

“Inspection of the organizations documents and tax filings are available upon request.”