Hopkins Education Foundation

“The board of directors may from time to time, by resolution, establish committees having the authority of the board of directors in the management of the business of the corporation to the extent provided in the resolution. Any committee so established shall consist of one or more natural persons who need not be directors, and shall be subject at all times to the direction and control of the board of directors. At any meeting of any such committee the presence of a majority of the members of the committee shall be necessary to constitute a quorum for the transaction of business. Committees of the board of directors shall take action by the affirmative vote of a majority of committee members present at a duly held meeting, except where the affirmative vote of a larger proportion or number is required by the board of directors. Any action required or permitted to be taken at a committee meeting may be taken by a written action signed collectively or individually in counter parts, by all members of such committee. Each committee shall keep a written record of its activities.”

“The form 990 is reviewed by the executive committee including the board treasurer and president, in addition to the executive director.”

“The conflict of interest policy is reviewed annually with the board of directors. The executive committee & executive director are responsible for monitoring any conflicts throughout the year. In connection with any actual or possible conflict of interest, an interested person must disclose the existence of the financial interest and be given the opportunity to disclose all material facts to the directors and members of committees with governing board delegated powers considering the proposed transaction or arrangement. An interested person may make a presentation at the governing board or committee meeting, but after the presentation, he/she shall leave the meeting during the discussion of, and the vote on, the transaction or arrangement involving the possible conflict of interest. The minutes of the governing board and all committees with board delegated powers shall contain the names of the persons who disclosed or otherwise were found to have a financial interest in connection with an actual or possible conflict of interest, the nature of the financial interest, any action taken to determine whether a conflict of interest was present, and the governing board's or committee's decision as to whether a conflict of interest in fact existed.”

“The executive committee drafted an employment agreement for discussion and presented to the board of directors for a final vote. Compensation is based on the annual budget for administrative expenses. The most recent year this review was conducted was 2015.”

“The organization's governing documents, conflict of interest policy, and financial statements are available on the organization's website and upon request.”