Model Cities of St Paul Inc

“The executive committee is comprised of board officers and chairpersons of any committee comprised by the board. The executive committee is authorized to act on behalf of the board on items that require action prior to a board meeting.”

“The form 990 is emailed to the finance and audit committee upon receipt and after review by staff. The committee reviews and makes a recommendation for the treasurer to present to the full board. Prior to the board meeting, the form 990 is emailed as a part of the board packet. If applicable, questions are discussed at the board meeting and a resolution offered for a vote to adopt and the form 990 is then filed.”

“A disclosure questionnaire is required of each individual covered by the policy annually and the form is reviewed by the ceo to determine who had or will have the potential to be involved in an activity that might be interpreted as a possible conflict of interest. No board member, staff person, consultant or volunteer shall have direct or indirect financial interest in the assets, leases, business transactions, or professional services of the agency, except as expressly defined in the by-laws. This does not preclude the board from recruiting and electing board members who are vendors or service providers of the agency. The policy goes on to say that no director shall be the blood relative of the first order to any agency staff person. Board members cannot receive honoraria for work on behalf of the agency, except as specified in the by-laws. Neither the board members, nor their family members, shall be entitled to preferential treatment for services. At any time when a conflict of interest exists, the board director, volunteer, or consultant is to disclose the relationship and cannot participate in any vote or decision taken with respect to such transactions or services. Similar rules apply to staff. Staff signs off on the employee handbook that states no employee can participate in the recruitment, interviewing, hiring, or supervision of a relative. No transfer of property or lending of money is allowed between the agency and board officers, directors or staff. All employees shall disclose any conflict of interest regarding his/her work, and shall refrain from engaging in activities which may be perceived as being a conflict of interest. All proceedings related to conflicts of interest are documented in the meeting minutes or as otherwise appropriate.”

“A comparable wage study is performed to identify the agency's comparability with market wages and benefits with other similar non-profit agencies. Final wages are influenced by funds available. The wage study is presentedto the board along with model cities pay ranges. The board determines the compensation for the ceo based on the study. The office manager presents the comparable wage study to the ceo for review and approval. A listing of all job titles, current wage ranges, market ranges, and recommendedrevisions are included in this final study. If approved, the ceo presents the final study to the board of directors for their adoption. A comparable wage study was done in september 2023 and was conducted by mra (an human resource firm) using data from seven different data points. Wage ranges established became effective in january 2024. The next wage study will be performed in 2025 and will become effective in 2026. The process described here was last completed in 2023.”

“Model cities also makes its financial information available to the public via its annual report that is published late spring of each year.”

“Model cities includes its year-end financial information in an annual report and the distribution includes approximately 1,000 recipients and includes funders, donors, organizations, public officials, etc. Other documents are made available upon request.”