Bethesda Foundation of Willmar

“The organization has an executive committee which consists of the officers of the board of directors and one additional board member. This committee only acts in the interval between meetings of the board of directors and at all times is subject to the control and direction of the full board of directors. To the extent determined by the board of directors, the executive committee shall have the authority of the board of directors in the management of the business of the corporation.”

“The organization has one class of membership. Membership consists of congregations of christian churches which have applied for membership and are approved by the board of directors. It also consists of individual members who are in good standing at the time of the adoption of the bylaws, and additional individual members who are members and are in good standing of any christian church congregation. Their membership must be approved by the board of directors. Each congregation shall be entitled to three voting delegates. Congregations with more than 500 confirmed members will be entitled to four voting delegates. Each delegate is entitled to one vote at all annual meetings.”

“Each delegate is entitled to one vote at the annual meeting on the election of board members.”

“The ceo, finance director, and board treasurer review the form 990. The 990 is then emailed to the board members prior to a board meeting where at that time the board gives the final approval of the form 990.”

“The conflict of interest policy covers the key employees and board of directors. The ceo reviews the annual disclosures for conflicts and determines if one exists. If a conflict of interest exists, that individual must abstain from voting on the item in conflict. Any proceedings from conflicts of interest woudl be documented in the meeting minutes.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.”

“The process for the oversight of the audit and selection of an accountant has not changed from the prior year.”