Minnesota Association of Townships

“The board has the power to delegate authority to committees and subcommittees and select members thereof as it deems advisable. The president has the right to vote on all committees and shall make appointments of standing and special committees. During the fiscal year, the hr committee, litigation committee, and budget committee all had authority to act on behalf of the board.”

“Bylaws article iii, section 1 describes members as: "township governments organized by the laws of the state of minnesota are eligible for membership in mat. The board may establish other eligibility criteria for membership. Townships admitted to membership are hereafter called "members". The benefits of membership are provided to the supervisors, clerk, treasurer, and deputies of a member. All supervisors, clerks, and treasurers of a member (hereafter called "voting officers"), are entitled to one vote on behalf of their township at the annual meeting of mat or any special meeting of mat. Deputy clerks and deputy treasurers, serving in the absence or disability of the person holding that respective office, may vote on behalf of the absent clerk or treasurer. Membership and participation in mat are a privilege that may be limited, revoked, or otherwise terminated at the discretion of the board. The board may limit or revoke the benefits provided to any member or township officer whose behavior is deemed harmful to mat, its members, staff, or directors."”

“Mat has 13 districts with 1 director for each district. Each director has a meeting in their respective district once a year before the mat annual business meeting. Each district meeting has an election held every third year at which time a district director is elected from the attending district membership delegates. The 13 directors elect a president, 1st vice president, 2nd vice president, secretary and treasurer.”

“Members vote on resolutions on an annual basis. In addition, the by-laws may be amended or repealed by two-thirds vote of the members of the association present and voting at any annual meeting of the association.”

“The executive director, finance director and general counsel review the draft form 990, addressing comments and questions upon review. The return is sent to the board for review before filing with the irs.”

“The policy covers the board of directors. Mn statue 317a.255 provide state regulation, mat supplements state law within board policy. If an individual has a conflict, they must abstain from participation in the discussion and from voting.”

“The executive director's and other officers' compensation is determined by the board. The board reviews similar organization's 990s and periodic compensation studies for benchmarking purposes and the final decision is documented by the board. This process takes place on an annual basis. The process described here was last completed in 2024.”

“After the audit is completed, the short-form audit is provided to all members at the annual meeting. The 990 form is available upon written request. The by-laws are posted on the website.”

“The process for oversight and the selection of an independent accountant has not changed from the prior year.”