Minnesota Municipal Utilities

“The executive committee is made up of the president, president-elect, treasurer and past-president. This committee meets on an ad hoc basis to review issues for presentation to the board of directors in summary form and act on behalf of the board between meetings on matters of timely concern. The committee also conducts the ceo's performance review annually.”

“Regular members (cities that have municipal utilities); affiliate members (municipal power agencies); associate members (vendors, consultants and out of state cities); honorary members (individuals who are known to be in harmony with the purpose of this organization).”

“Regular members elect the board of directors and president-elect. Regular members may each cast one vote on any matter coming before member meetings. Affiliate and associate members shall periodically designate a single representative; however affiliate and assoicate and honorary members have no voting rights.”

“Regular members (municipals) approve a dues resolution each year as well as any assessments and changes to the by-laws and articles of incorporation.”

“The ceo and director of finance review the 990 in detail. The 990 is also reviewed in detail by the audit and finance committee and discussed with staff prior to filing with the irs. All board members receive a copy of the 990 for review at their discretion.”

“All board members, management and employees (or a family member of any of the foregoing) are covered under the policy, annually each board member, management, and employee shall complete a disclosure form identifying any relationships, positions or circumstances in which he/she is involved that he/she believes could contribute to a conflict of interest. During the the course of the year if a conflict of interest or possible conflict of interest arises, that person needs to notify the board, their supervisor, or the chief executive officer. Prior to board action on a contract of transaction involving a conflict of interest, the director or interested party involved shall disclose all material facts. Such disclosure shall be reflected in the minutes of the meeting. A person who has a conflict of interest shall not participate in or be permitted to hear the board's discussions of the matter, except to answer questions. A person who has a conflict of interest with respect to a contract or transaction that will be voted on at a meeting shall not be counted in determining the presense of a quorum for purposes of the vote. The person having a conflict of interest may not vote on the contract or transaction and shall not be present in the meeting room when the vote is taken. Interested persons who are not members of the board or who have a conflict of interest that is not the subject of board action shall refrain from any action that may affect the organization's participation in such contract or transaction.”

“The association's board of officers and directors receive no compensation for their services. The chief executive officer's compensation is reviewed annually as part of the budget approval process conducted and approved by the board of directors and is documented in the meeting minutes. Any merit increases and cost of living adjustments are reviewed as part of this process. The process was last undertaken in 2023 for the chief executive officer, karleen kos.”

“The association's 990 is publicly available online. The governing documents, conflict of interest policy and financial statements are available to the public upon request.”