Mary T and James J Hill Library Foundation

“The executive committee shall consist of: the chair; vice-chair; secretary and/or treasurer, if directors; the chairs of each standing committee: the president; and no more than three additional directors. The executive committee shall act, when necessary, in the interval between meetings of the board and at all times shall be subject to the control and direction of the board. The executive committee shall have general supervision of the administration and property of the corporation, and may exercise all of the powers of the board when the latter is not in session, except that, unless specifically empowered by the board to do so, it may not take action inconsistent with a prior act of the board which has included a statement that the executive committee shall not have power to change the action; amend the articles or bylaws; remove, suspend for more than sixty (60) days or appoint the president; sell, encumber, convey or otherwise dispose of more than $1,000,000 of the assets at fair market value of the corporation; or take any other action which has been reserved for the board in the articles.”

“The initial draft of the form 990 will be reviewed by the organization's management. The internally approved form 990 will be provided a week in advance of both the finance committee and full board meetings for review. The finance committee will conduct a detail review and recommend approval to the full board. The form 990 will be reviewed by the full board with organization's management available to answer questions.”

“Individuals in key positions and members of the governing body are asked to sign a detailed disclosure of relationships that may give rise to possible conflicts of interest annually before year end for collection in january. Potential conflicts that develop during the year are disclosed to the direct supervisor or the board chair prior to engaging in any activity where a conflict may exist. Individuals are prohibited from making or influencing any decision or otherwise acting on behalf of the library in any situation where there is a conflict, potential conflict or appearance of conflict between the individual's personal interest and the best interests of the library. Annual disclosure forms are retained in the board book for reference throughout the year and any proceedings related to conflicts of interest are documented in the meeting minutes.”

“A committee of the board made up entirely of persons independent of the library, determined all compensation for disqualified persons (the president), relying upon the advice of legal counsel and appropriate comparbility data, with all such determinations documented in the minutes of the committee's meetings.”

“The organization does not make its governing documents, conflict of interest policy, or financial statements available to the public.”

“At the james j. Hill center our focus is centered on business, leadership and entrepreneurship, and at the heart of those three endeavors rests the concepts of community and optimism that are essential to the success of any idea. As technology has changed our traditional means of engagement, namely the book, our purpose as an institution has been clarified around not how we engage but where. In the entrepreneurial spirit of our namesake we have committed ourselves to redefining the notion of what it means to be a library; to change from an institution that allowed connections to happen to an institution that actively enables and fosters connections across the broad spectrum that is an economy. We commit ourselves and our resources to being an iconic place to learn, convene and connect - in the community, in business, in the arts, technology, innovation and celebration. Our goal is to provide relevance to our community and to build sustainable and lasting relationships that enable entrepreneurial activities and economic prosperity by encouraging the exchange of ideas and the pursuit of solutions.”

“Other professional fees: program service expenses 49,769. Management and general expenses 52,388. Fundraising expenses 2,619. Total expenses 104,776.”