The Minikahda Club

“The minikahda club has resident members, non-resident members, special non-resident members, honorary members, associate members, and clergy. Resident members are those who reside in hennepin county or ramsey county or any other county contiguous to either of these counties in minnesota. Non-resident members are those who are not residents of hennepin county or ramsey county or any county contiguous to either of those counties and who do not ordinarily expect to be present within any of said counties for more than 30 days during the period from may 1 to october 1 of each year. Honorary members are persons chosen because of their position in the community or because of their contributions to golf and minikahda, in the opinion of the board of governors. Associate members are those children of resident members under the age of 23 or under age 25 and a full time student. A child of a non-resident member who previously has been a resident member for at least 15 years, a special non-resident member or a senior member who is between the ages of 23 and 35 years and the spouse of such child shall be eligible for election as an associate member, except that, for parents elected to membership after may 31, 1999, associate membership shall not be available to their children until one year has passed from the date the parents were first elected to resident or special non-resident membership. Clergy acting as regular pastors of established congregations in hennepin county which contain a substantial representation of members of the club and career consuls, and the spouses of such persons, may be given the privileges of the club by vote of the board of governors.”

“The board of governors are resident members. The president, vice president, secretary, treasurer and immediate past president of the club shall be chosen from the members of the club at the annual meeting thereof by a majority of the votes of all the members present at said meeting. The officers shall hold their respective offices until the next annual meeting of the club or until their successors shall be elected and qualify unless sooner removed by the majority vote of all the resident, special non-resident, and senior members of the club. Any vacancy in the positions of president, vice president, secretary, treasurer, and immediate past president that occurs after the annual meeting at which officer(s) were elected and before the next annual meeting of the club may be filled by the board of governors. Each vacancy in the board of governors shall then be filled by the affirmative vote of a majority of the resident, special non-resident, and senior members present and voting at the annual meeting.”

“The form 990 is prepared by an independent accountant for management review. Once completed, the return is submitted to the finance committee of the board and is filed after their review.”

“The minikahda club employs a written conflict of interest policy that applies to employees, officers, and members of the board of governers. The policy stipulates that the club will: 1. Avoid ongoing, direct business relationships with members. Any exceptions must be approved in advance by the club's board of governers. 2. Prohibit any staff, officer, or member of the board of governers from receiving any gift or gratuity in any form from any current or potential minikahda vendor greater than $100. Failure to inform the general manager or secretary of the receipt or offer of a gift of gratuity in excess of $100 could result in termination of employment or membership. 3. Refrain from offering members any special treatment or consideration in the club's vendor selection process. Pressuring club management to purchase any goods and services offered by a member individually, or by a company with which they are affiliated, may result in disciplinary action against the member. 4. Should it become necessary or desirable for the club to sell any assets or inventory to a member or employee outside of the course of its normal, retail operations, seek to determine and receive the fair market value of the items. All such sales must be approved by the general manager, president and treasurer. Each sale must be fully documented and documentation must include supporting evidence for the determination of value.”

“Compensation for the general manager is set and subject to an annual review by the personnel committee, a subset of the board, and is ultimately approved by the whole board.”

“The minikahda club does not make these documents available to non-members of the club.”

“The oversight and selection process has not changed from the prior year. The minikahda club has a board of governors that, along with the officers, is responsible for the oversight of the audit of the financial statements.”