Ely Chamber of Commerce

“Active membership: any person, natural or legal, who in doing business in the trade area of ely, minnesota and shares a common concern for the economic, civic, commercial, and social welfare of the ely area, and who shall be declared eligible to active membership and subject to the acceptance of the board of directors shall be eligible for the active membership in the corporation. Sponsoring membership: any person, natural or legal, who shall submit to the purpose and support the activities to this corporation, shall be eligible for sponsoring membership in this corporation. Sponsoring membership includes clubs, organizations, and for-profit businesses that do not have a physical location in ely but sell goods and services to the ely area. The board of directors, from time to time, may create such classes of sponsoring memberships it deems in the best interest of the corporation and establish the privileges, rights, and obligations of such sponsoring memberships, provided however, that no such sponsoring memberships shall be entitled to vote in the affairs of the corporation.”

“Nominating committee: the president of the board shall appoint, subject to approval of the board of directors, a nominating committee consisting of two board members whose terms of office are not currently expiring and three active members not serving on the board. The president of the board shall designate the chair of the nominating committee. The nominating committee shall present to the president a slate of candidates equal to the number of directors whose terms are expiring to serve three year terms to replace said directors. Each candidate must be an active member in good standing and must have agreed to accept the responsibility of a directorship.”

“Notice of nominations: upon receipt of the nominating committees report, the president shall immediately notify the membership by mail of the names of persons nominated as candidates for directors and the right of petition. Nominations by petition: additional names of candidates for directors can be nominated by petition bearing the genuine signatures of at least three members of the chamber in good standing. Each candidate nominated by petition must be an active member in good standing and must have agreed to accept the responsibility of a directorship. Such petition shall be filed with the nominating committee within 10 days after notice of the names of those nominated has been sent to the membership. Determination: if no petition of a candidate who is an active member in good standing and who has agreed to accept the responsibility of directorship is filed within the designated period, the nominations shall be closed and the nominated slate of candidates shall be declared elected by the board of directors at its regular board meeting. If a petition presents additional candidates, the names of all candidates shall be arranged on a ballot in alphabetical order. Instructions will be to vote for a number of candidates equal to the number of directors whose terms are expiring only. The ballots shall be marked in accordance with instructions printed on the ballot and returned to the designated location within the timeframe prescribed on the ballot. The board of directors shall at its regular board meeting declare elected the number of candidates equal to the number of directors whose terms are expiring with the greatest number of votes.”

“See explanation for line 7a.”

“The 990 is reviewed by the executive director and board members prior to filing.”

“Continual review of any conflicts, or potential conflicts, are addressed by the board.”

“Board of directors reviewed and documented similar salary ranges prior to hiring new executive director.”

“The form 990 is available to the public upon request.”

“Governing documents and other organization documents are publicly available upon request.”