American Legion Auxiliary

“The department executive committee shall consist of the department president, immediate past department president, department first vice president,department second vice president, national executive committee and the district presidents. All past national presidents from minnesota shall be ex-officio members without vote. The department executive secretary shall be an ex-officio without vote. The department executive committee shall have the power to transact any business that would come before a department convention if it should become impossible to hold a department convention, provided the executive committee in planning the nomination and election of department officers evolve a method permitting the units a voice and vote in the nomination and election of officers.”

“Membership in the american auxiliary shall be limited to the grandmothers, mothers, sisters, wives and direct and adopted female descendants of members of the american legion, and to the grandmothers, mothers, sisters, wives and direct and adopted female descendants of all men and women who were in the armed forces of the united states during any of the following periods: april 6, 1917 to november 11, 1918; december 7, 1941 to december 31, 1946; june 25, 1950 to january 31, 1955; february 28, 1961 to may 7, 1975; august 24, 1982 to july 31, 1984; december 20, 1989 to january 31, 1990; august 2, 1990 to the date of cessation of hostilities as determined by the government of the united states; all dates inclusive, or who being citizens of the united states at the time of their entry therein, served on active duty in the armed forces of any of the governments associated with the united states during any of said periods, and died in line of duty or after honorable discharge; and to those women who of their own right are eligible for membership in the american legion.”

“The following officers shall be elected annually at the department convention by a plurality vote of the delegates present and voting: department president, department first vice president and department second vice president. The following officers shall be elected biannually at the department convention held in an even numbered year by a plurality vote of the delegates present and voting: the national executive committeewoman and alternate national executive committeewoman. The alternate national executive committeewoman elected in 2020 shall hold that office for one year only to accomplish the change to the same cycle election with the national executive committeewoman, and that after the close of the 2020 department convention the reference to the 2020 election may be removed from the constitution without vote.”

“Open ballot takes place; officer's are elected by the majority vote. The constitution can be amended by a two-thirds vote of the members.”

“The department secretary and the department treasurer will conduct a detailed review of the form 990 prior to filing.”

“The conflict of interest policy covers each director, principal officer and member of a committee with board delegated powers. Covered individuals are required to annually sign a statement that confirms they have received a copy of the conflict of interest policy, read and understands the policy, has agreed to comply with the policy, adheres to the duty to disclose clause of the policy, and agrees to complete periodic reviews of relationships that may give rise to conflicts of interest. Individuals with potential conflicts of interest must disclose the existence of the financial interest and will be given the opportunity to disclose all material facts to a principal officer, or member of a committee with board delegated powers considering the proposed transaction or arrangement. After disclosure of the financial interest and all material facts, and after any discussion with the interested person, he/she will leave the board or committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining board or committee members shall determine if a conflict exists. Conflicted individuals shall not be present for the discussion to determine if a conflict exists, nor vote on the proposed transaction or arrangement. The minutes of the meetings shall contain: the names of individuals who disclosed or otherwise were found to have a financial interest in connection with an actual or potential conflict of interest, the nature of the interest, any action taken to determine whether a conflict of interest was present, and the governing body or committee's decision as to whether a conflict of interest in fact existed, the names of individuals present for discussion and voting relating to the transaction or arrangement, the content of the discussion, and a record of the vote.”

“Process for determining compensation is done by the finance committee; used local organization compensation information and secretaries of other auxiliary (department) to determine compensation. This process occurred in 2018.”

“The auxiliary makes its governing documents, financial statements, and conflict of interest policy available to the public upon request.”

“This process has not changed from the prior year.”