Mechanical Contractors Association of Wisconsin

“The company contracts with organization management services, inc. (oms) for administrative and management services, including, but not limited to, providing a staff member to act as executive vice president of the association, establishing and maintaining the books, guiding and assisting in the preparation of annual budgets, and preparing and distributing financial statements to the board of directors.”

“There are three classes of members: active, associate, and honorary with only active members having voting rights. The president appoints a nominating committee of three active members in good standing who then presents a list of nominees for election to the board of directors. Nominations may be offered from the floor by any active member of good standing and, if so ordered, elections for such contested offices shall be had by secret ballot - a majority of those voting being necessary to elect in each case. The board of directors elects the officers. No other decisions are approved or ratified by the members.”

“See section a, line 6 above.”

“Jeff gaecke reviews, signs and then the form 990 is submitted for filing.”

“All actual and potential conflicts of interests and disclosed by board members to the association president and/or executive vice president through the annual disclosure form and/or whenever a conflict arises. The association executive committee then makes a determination as to whether a conflict exists and what subsequent action is appropriate (if any). The executive committee informs the board of their determination and action and the board retains the right to modify or reverse such determination and action.”

“Copies of the governing documents, conflict of interest policy, and financial statements are provided to all meeting attendees and are also made available to all others upon request.”

“The association uses the modified cash basis of accounting. This method has not changed from the prior years; however, the prior years' form 990 reported the accrual basis instead of modified cash basis.”

“Oms (see part vi, section a, line 3 above) assumes the responsibility for oversight of the audit of the financial statements and selection of an independent accountant.”