American Equestrian Trade Associati

“Calabrese management performed the daily administrative and financial duties of the organization from their offices at 2207 forest hills dr, harrisburg, pa 17112. The management company reported to the executive committee, or the entire board, on a monthly basis.”

“There are three categories of membership with voting rights and three without voting rights. The three memberships with voting rights are retailer, manufacturer and sales rep/agents. Along with the voting rights, they have more benefits than non voting members. The three caregories of non voting members are affiliates, industry partners and suppliers.”

“Every year two board positions are open and officer positions are open every year, except treasurer postion which is a two year rotation. A nominating committe presents a slate to the board of directors for approval. Upon board approval the slate is given to the general membership to approve. Voting window is open for two weeks.”

“By law changes must be approved by the general membership. Voting takes place by email. All other governing decisions are made by the board of directors.”

“A draft of form 990 is reviewed by the management company, and officers of the board prior to filing. Upon approval and filing, a copy of form 990 is provided to all board members.”

“At the first board meeting of each year, the conflict of interest form and disclosure statement is given to each board member who must sign the form. Forms are kept by the management company.”

“A multi-year contract was signed with the management company. At the time that contract was signed, the board discussed the management fee and any concerns. The entire board must approve the contract.”

“The governing documents are available upon request. The documents are available in the office or can be mailed.”