Civic Intelligence

Center for Railroad Photography and Art Inc

EIN 39-1917972 • 501(c)3 • Madison, WI

Profile

To preserve and present significant images of railroading, interpreting them in print, exhibitions, and on the internet.

1930 Monroe Street No 301Madison, WI 53711-2059

railphoto-art.org

Siviq Scores

Precomputed percentiles relative to similar nonprofits. These scores are descriptive rather than judgmental.

Liabilities / Assets

78th percentile

0.26x

Higher debt load relative to assets than 78% of similar nonprofits.

501(c)3 • $500k-$1M nonprofits • Source year 2024

Liabilities / Revenue

74th percentile

0.14x

Higher debt load relative to revenue than 74% of similar nonprofits.

501(c)3 • $500k-$1M nonprofits • Source year 2024

Net Margin

33rd percentile

-3.3%

Higher net margin than 33% of similar nonprofits.

501(c)3 • $500k-$1M nonprofits • Source year 2024

Top Officer Pay

83rd percentile

$90,000

Higher top officer pay than 83% of similar nonprofits.

Top officer pay equals 9.6% of source-year revenue.

501(c)3 • $500k-$1M nonprofits • Source year 2024

Asset Growth

50th percentile

3.2%

Faster asset growth than 50% of similar nonprofits.

501(c)3 • $500k-$1M nonprofits • Annualized from 2023 to 2024

Revenue Growth

46th percentile

4.3%

Faster revenue growth than 46% of similar nonprofits.

501(c)3 • $500k-$1M nonprofits • Annualized from 2023 to 2024

Assets

Up

$491,539

Up $15,081 (+3.2%) from 2023

Liabilities

Up

$130,058

Up $46,181 (+55%) from 2023

Net Assets

Down

$361,481

Down $31,100 (-7.9%) from 2023

Revenue

Up

$933,249

Up $38,590 (+4.3%) from 2023

Expenses

Up

$964,349

Up $11,746 (+1.2%) from 2023

Net Income

Up

-$31,100

Up $26,844 (+46%) from 2023

Trend Graphs

Balance Sheet Trend

Grouped bars show assets, liabilities, and net assets across loaded filings.

$800K$600K$400K$200K$0Assets 2011: $309,679Liabilities 2011: $1,563Net Assets 2011: $308,1162011Assets 2012: $512,739Liabilities 2012: $1,595Net Assets 2012: $511,1442012Assets 2013: $560,608Liabilities 2013: $1,940Net Assets 2013: $558,6682013Assets 2014: $572,784Liabilities 2014: $1,619Net Assets 2014: $571,1652014Assets 2015: $200,240Liabilities 2015: $11,063Net Assets 2015: $189,1772015Assets 2016: $233,902Liabilities 2016: $21,052Net Assets 2016: $212,8502016Assets 2017: $271,305Liabilities 2017: $33,355Net Assets 2017: $237,9502017Assets 2018: $306,529Liabilities 2018: $11,760Net Assets 2018: $294,7692018Assets 2019: $603,078Liabilities 2019: $56,104Net Assets 2019: $546,9742019Assets 2020: $601,722Liabilities 2020: $38,254Net Assets 2020: $563,4682020Assets 2021: $610,150Liabilities 2021: $90,065Net Assets 2021: $520,0852021Assets 2022: $538,353Liabilities 2022: $87,828Net Assets 2022: $450,5252022Assets 2023: $476,458Liabilities 2023: $83,877Net Assets 2023: $392,5812023Assets 2024: $491,539Liabilities 2024: $130,058Net Assets 2024: $361,4812024

Highlighted filing

2024

Assets$491,539
Liabilities$130,058
Net Assets$361,481

Operations Trend

Revenue, expenses, and net income by year, with the latest filing highlighted.

$1.0M$500K$0-$500KRevenue 2011: $241,407Expenses 2011: $100,931Net Income 2011: $140,4762011Revenue 2012: $301,344Expenses 2012: $132,316Net Income 2012: $169,0282012Revenue 2013: $211,370Expenses 2013: $163,846Net Income 2013: $47,5242013Revenue 2014: $285,177Expenses 2014: $272,680Net Income 2014: $12,4972014Revenue 2015: $181,587Expenses 2015: $258,175Net Income 2015: -$76,5882015Revenue 2016: $297,680Expenses 2016: $274,007Net Income 2016: $23,6732016Revenue 2017: $391,755Expenses 2017: $366,655Net Income 2017: $25,1002017Revenue 2018: $519,741Expenses 2018: $462,922Net Income 2018: $56,8192018Revenue 2019: $793,261Expenses 2019: $541,056Net Income 2019: $252,2052019Revenue 2020: $557,146Expenses 2020: $521,186Net Income 2020: $35,9602020Revenue 2021: $577,629Expenses 2021: $621,012Net Income 2021: -$43,3832021Revenue 2022: $791,126Expenses 2022: $860,686Net Income 2022: -$69,5602022Revenue 2023: $894,659Expenses 2023: $952,603Net Income 2023: -$57,9442023Revenue 2024: $933,249Expenses 2024: $964,349Net Income 2024: -$31,1002024

Highlighted filing

2024

Revenue$933,249
Expenses$964,349
Net Income-$31,100

Filings

Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024Facts available. Structured filing facts are available, but richer extracted sections are limited.$4.92$1.30$3.61$9.33$9.64$0.31
2023XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$4.76$0.84$3.93$8.95$9.53$0.58
2022Facts available. Structured filing facts are available, but richer extracted sections are limited.$5.38$0.88$4.51$7.91$8.61$0.70
2021Facts available. Structured filing facts are available, but richer extracted sections are limited.$6.10$0.90$5.20$5.78$6.21$0.43
2020Facts available. Structured filing facts are available, but richer extracted sections are limited.$6.02$0.38$5.63$5.57$5.21$0.36
2019XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$6.03$0.56$5.47$7.93$5.41$2.52
2018Facts available. Structured filing facts are available, but richer extracted sections are limited.$3.07$0.12$2.95$5.20$4.63$0.57
2017XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$2.71$0.33$2.38$3.92$3.67$0.25
2016Facts available. Structured filing facts are available, but richer extracted sections are limited.$2.34$0.21$2.13$2.98$2.74$0.24
2015XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$2.00$0.11$1.89$1.82$2.58$0.77
2014XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$5.73$0.02$5.71$2.85$2.73$0.12
2013Detailed filing. Detailed filing data is available for this year.$5.61$0.02$5.59$2.11$1.64$0.48
2012Summary only. Only limited summary data is available for this year.$5.13$0.02$5.11$3.01$1.32$1.69
2011Summary only. Only limited summary data is available for this year.$3.10$0.02$3.08$2.41$1.01$1.40
Latest Filing Detail
Jump To
Filing Snapshot
Filing Period
Jan 1, 2024 to Dec 31, 2024
Signed
Oct 15, 2025
Return Version
2024v5.2
Gross Receipts
$945,863
Mission and Program Overview

Mission

To preserve and present significant images of railroading, interpreting them in print, exhibitions, and on the internet.

To inform the public about railroad photography and art through education, research, publications, and exhibitions, and to serve as a forum for the national community of railroad photographers and artists.

Balance Sheet Detail
LineBeginningEndChange
Assets
Accounts Receivable$33,353$121,646▲ $88,293
Savings and Temporary Cash Investments$224,354$120,746▼ $103,608
Inventories for Sale or Use$86,702$93,288▲ $6,586
Cash and Non-Interest-Bearing Accounts$40,513$48,162▲ $7,649
Pledges and Grants Receivable$48,866$25,000▼ $23,866
Prepaid Expenses and Deferred Charges$26,892$24,493▼ $2,399
Land, Buildings, and Equipment, Net$2,632$7,925▲ $5,293
Total Assets$476,458$491,539▲ $15,081
Other Assets Total$13,146$50,279▲ $37,133
Liabilities
Accounts Payable and Accrued Expenses$41,835$53,505▲ $11,670
Other Liabilities$13,115$48,873▲ $35,758
Deferred Revenue$28,927$27,680▼ $1,247
Total Liabilities$83,877$130,058▲ $46,181
Net Assets / Fund Balance
Net Assets Without Donor Restrictions$341,878$330,008▼ $11,870
Net Assets With Donor Restrictions$50,703$31,473▼ $19,230
Total Net Assets Fund Balance$392,581$361,481▼ $31,100
Total Liabilities and Net Assets / Fund Balance$476,458$491,539▲ $15,081

Asset Categories

AssetBook ValueDepreciationBasis
Equipment$7,925$10,690$18,615
Other Assets Org$50,279--
Compensation and Service Providers

Employees

NameTitleFull / Part TimeBaseTotal
Scott LothesExec. Director/presidentFT$90,000$90,000
Justin FranzDirectorPT$3,883$3,883

Board Members and Trustees

NameTitle
T Bondurant FrenchChairman of the Board
David KahlerVice-chair
Albert O LouerDirector
Betsy FahlmanDirector
Jeff BrouwsDirector
Kevin P KeefeDirector
Norman CarlsonDirector
Peter Jc MosseDirector
Richard TowerDirector
Ronald BatoryDirector
Todd HamalkaDirector
Michael SchmidtSecretary
Nona HillTreasurer
Revenue and Support

Revenue Composition

Contributions and Grants
$864,548
Program Service Revenue
$56,237
Investment Income
$1,893
Other Revenue
$10,571
All Other Contributions
$650,450
Change in Net Assets
$-31,100

Noncash Contribution Practices

Property subject to holding requirements
No
Reviewed unusual noncash gifts
No
Third parties used for noncash contributions
No
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$600,448
Other Expenses$363,901
Total Fundraising Expense$130,123
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$311,703$14,884$69,758$396,345
Current Officers, Directors, Trustees, and Key Employees$67,500$13,500$9,000$90,000
Travel$64,403$1,972$8,323$74,698
Pension Plan Contributions$59,087$1,710$13,382$74,179
Fees for Services Accounting$8,943$62,976-$71,919
Office Expenses$45,073$11,303$7,594$63,970
Occupancy$49,343$756$4,303$54,402
Payroll Taxes$30,842$2,632$6,450$39,924
Information Technology$13,072$7,039$8,199$28,310
Other Expenses$5,005$2,521$2,102$9,628
Advertising$5,398$3,040$335$8,773
Insurance$1,735$463$400$2,598
Depreciation Depletion$1,511$109$277$1,897
Fees for Services Legal-$1,076-$1,076
Conferences and Meetings$459$518-$977
Total Functional Expenses$709,727$124,499$130,123$964,349
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Current Portion of Operating Lease Liabilities$48,873
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with 35% controlled entity
No
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
No
Conflict-of-interest policy
Yes
Audited financial statements prepared
Yes
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Section B, Line 11B

Process the organization uses to review the form 990: the president and executive director, scott lothes, and the audit & compensation committee review the form 990 independently and ask questions of the bookkeeper and the independent certified public accountant of the organization.

Form 990, Part VI, Section B, Line 12C

The conflict of interest policy is part of the director's handbook. The directors are asked to confirm annually that there are no conflicts of interest.

Form 990, Part VI, Section B, Line 15A

The process for determining compensation was discussed by the full board of directors upon hiring the executive director in 2011 and again in 2014 upon hiring the archives manager at the beginning of 2015. An annual review process is completed by the full board following recommendations by the audit & compensation committee, and using comparative salary data for similar organizations.

Form 990, Part VI, Section C, Line 19

Information available to the public: the organization's governing documents and policies are available upon request.

Filing and Contact Details

Filer

Filer Name
Center for Railroad Photography
EIN
39-1917972
Phone
6082515785
Address
1930 MONROE STREET NO 301, MADISON, WI 53711-2059

Signing Officer

Name
Scott Lothes
Title
Executive Director & President
Phone
6082515785
Signed
2025-10-15
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Scott Lothes
Formed
1997
Legal Domicile
Wi
Voting Board Members
14
Independent Board Members
14
Employees
11
Volunteers
60

Preparer

Firm
Sva Certified Public Accts Sc
Address
1221 JOHN Q HAMMONS DRIVE, MADISON, WI 53717
Preparer
Kirsten Houghton
Phone
6088318181
Supplemental Narrative

Financial Statement Notes

PART III, LINE 1A:

Description of the organization's collections: the center maintains an archive of more than 600,000 photographs, paintings, drawings, and prints; its staff members perform archival processing of this collection into archival-safe storage materials. Anticipated additions in 2025 and beyond will push the total number of images close to 1,100,000. The center digitizes many of the images as well as their associated metadata, sharing them through its website, social media channels, and publications, while making them available to researchers, authors, and other users. Growth of the collection has led to a substantial increase in image usage requests, and images from the center's archive now appear frequently in books and magazines by other publishers and authors. One example is the "archives treasure" feature that appears in each issue of classic trains magazine and spotlights a photographer in the center's archive. The center's collection is not recorded on the organization's financial statements. Collection priorities in 2024 were the ongoing processing of several large and significant collections, including those of stan kistler, henry posner iii, jim shaughnessy, richard steinheimer, and karl zimmermann. The center also made a significant addition to its art holdings with the kalmbach art collection. It contains 53 original paintings and drawings, donated by the board of directors of kalmbach publishing co. Prior to the sale of the company's railroad magazine titles to firecrown media. The center paused new additions of large photography collections for much of the year while its collections & acquisitions committee reviewed and updated its acceptance criteria in 2024 to help the center manage both the great volume and diversity of potential material. Accessions of photography collections resumed in late 2024, while accessions of additional paintings, drawings, and art prints continued throughout the year.

Raw XML AppendixShowing 400 of 553 raw XML fields

This appendix keeps the raw XML leaves available for debugging and edge-case review. The human report above is the primary experience.

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IRS990/ActivityOrMissionDesc0TO INFORM THE PUBLIC ABOUT RAILROAD PHOTOGRAPHY AND ART THROUGH EDUCATION, RESEARCH, PUBLICATIONS, AND EXHIBITIONS, AND TO SERVE AS A FORUM FOR THE NATIONAL COMMUNITY OF RAILROAD PHOTOGRAPHERS AND ARTISTS.
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IRS990/Desc0COLLECTIONTHE CENTER MAINTAINS AN ARCHIVE OF MORE THAN 600,000 PHOTOGRAPHS, PAINTINGS, DRAWINGS, AND PRINTS; ITS STAFF MEMBERS PERFORM ARCHIVAL PROCESSING OF THIS COLLECTION INTO ARCHIVAL-SAFE STORAGE MATERIALS. ANTICIPATED ADDITIONS IN 2025 AND BEYOND WILL PUSH THE TOTAL NUMBER OF IMAGES CLOSE TO 1,100,000. THE CENTER DIGITIZES MANY OF THE IMAGES AS WELL AS THEIR ASSOCIATED METADATA, SHARING THEM THROUGH ITS WEBSITE, SOCIAL MEDIA CHANNELS, AND PUBLICATIONS, WHILE MAKING THEM AVAILABLE TO RESEARCHERS, AUTHORS, AND OTHER USERS. GROWTH OF THE COLLECTION HAS LED TO A SUBSTANTIAL INCREASE IN IMAGE USAGE REQUESTS, AND IMAGES FROM THE CENTER'S ARCHIVE NOW APPEAR FREQUENTLY IN BOOKS AND MAGAZINES BY OTHER PUBLISHERS AND AUTHORS. ONE EXAMPLE IS THE "ARCHIVES TREASURE" FEATURE THAT APPEARS IN EACH ISSUE OF CLASSIC TRAINS MAGAZINE AND SPOTLIGHTS A PHOTOGRAPHER IN THE CENTER'S ARCHIVE. THE CENTER'S COLLECTION IS NOT RECORDED ON THE ORGANIZATION'S FINANCIAL STATEMENTS.COLLECTION PRIORITIES IN 2024 WERE THE ONGOING PROCESSING OF SEVERAL LARGE AND SIGNIFICANT COLLECTIONS, INCLUDING THOSE OF STAN KISTLER, HENRY POSNER III, JIM SHAUGHNESSY, RICHARD STEINHEIMER, AND KARL ZIMMERMANN. THE CENTER ALSO MADE A SIGNIFICANT ADDITION TO ITS ART HOLDINGS WITH THE KALMBACH ART COLLECTION. IT CONTAINS 53 ORIGINAL PAINTINGS AND DRAWINGS, DONATED BY THE BOARD OF DIRECTORS OF KALMBACH PUBLISHING CO. PRIOR TO THE SALE OF THE COMPANY'S RAILROAD MAGAZINE TITLES TO FIRECROWN MEDIA. THE CENTER PAUSED NEW ADDITIONS OF LARGE PHOTOGRAPHY COLLECTIONS FOR MUCH OF THE YEAR WHILE ITS COLLECTIONS & ACQUISITIONS COMMITTEE REVIEWED AND UPDATED ITS ACCEPTANCE CRITERIA IN 2024 TO HELP THE CENTER MANAGE BOTH THE GREAT VOLUME AND DIVERSITY OF POTENTIAL MATERIAL. ACCESSIONS OF PHOTOGRAPHY COLLECTIONS RESUMED IN LATE 2024, WHILE ACCESSIONS OF ADDITIONAL PAINTINGS, DRAWINGS, AND ART PRINTS CONTINUED THROUGHOUT THE YEAR.
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IRS990/Form990PartVIISectionAGrp/PersonNm7ALBERT O LOUER
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IRS990/Form990PartVIISectionAGrp/PersonNm9MICHAEL SCHMIDT
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IRS990/MissionDesc0TO PRESERVE AND PRESENT SIGNIFICANT IMAGES OF RAILROADING, INTERPRETING THEM IN PRINT, EXHIBITIONS, AND ON THE INTERNET.
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IRS990/ProgSrvcAccomActy2Grp/Desc0PUBLICATIONSTHE CENTER PUBLISHES A QUARTERLY JOURNAL, RAILROAD HERITAGE, THAT USES PHOTOGRAPHS AND ART TO INFORM THE PUBLIC ABOUT THE RAILROAD'S INFLUENCE ON ECONOMIC GROWTH AND DEVELOPMENT, POPULAR CULTURE, AND THE LIVES OF THE HUNDREDS OF THOUSANDS OF MEN AND WOMEN WHO BUILT, OPERATE, AND MAINTAIN RAILROADS IN NORTH AMERICA AND BEYOND. BOOKS ADD TO THIS MESSAGE, AND THE CENTER CONTINUES TO PUBLISH ONE EACH YEAR. THE TITLE FOR 2024 IS BURLINGTON'S SPECTACULAR STEAM PROGRAM. IT DRAWS FROM THE PEOPLE-FOCUSED PHOTOGRAPHY IN THE CENTER'S JOHN E. GRUBER COLLECTION AND THE EXPERT WRITING OF TWO CENTER BOARD MEMBERS TO SHOW THE CULTURAL IMPACT OF THE BURLINGTON STEAM EXCURSIONS OF THE 1950S AND 1960S.
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IRS990/ProgSrvcAccomActy3Grp/Desc0CONFERENCESTHE CENTER HOSTS AN ANNUAL CONFERENCE NEAR CHICAGO AND SOMETIMES ANOTHER REGIONAL CONFERENCE IN A DIFFERENT CITY FEATURING PRESENTATIONS ABOUT RAILROAD PHOTOGRAPHY AND ART. THE EVENTS GIVE PHOTOGRAPHERS AND RESEARCHERS THE OPPORTUNITY TO NETWORK AND EXCHANGE IDEAS THROUGH PROGRAMMING AND SOCIAL ACTIVITIES. ATTENDEES COME FROM ALL OVER THE UNITED STATES AND SEVERAL OTHER COUNTRIES. THE 2023 CONFERENCE SOLD OUT WITH 170 ATTENDEES IN LESS THAN TWO MONTHS; A MOVE TO A LARGER AUDITORIUM FOR THE 2024 CONFERENCE EXPANDED CAPACITY TO 192 AND THE EVENT WAS SOLD OUT. THE CENTER HOSTED ITS FIRST ONLINE PROGRAM IN 2020 AND NOW MANAGES A MONTHLY SERIES OF ONLINE PRESENTATIONS THAT APPEAR LIVE VIA ZOOM AND ARE THEN RECORDED AND POSTED TO YOUTUBE FOR LATER VIEWING. ATTENDANCE ON ZOOM RANGES FROM 100 TO 400, WHILE SEVERAL OF THE YOUTUBE RECORDS HAVE RECEIVED THOUSANDS OF VIEWS.
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IRS990/ProgSrvcAccomActyOtherGrp/Desc0EXHIBITS AND AWARDSTHE CENTER PREPARES AND MANAGES SEVERAL PHOTOGRAPHY EXHIBITIONS THAT TRAVEL TO MUSEUMS AND OTHER VENUES ACROSS THE COUNTRY WHERE THEY ARE MADE AVAILABLE TO THE PUBLIC. WITH THE 2024 ACCESSION OF THE KALMBACH ART COLLECTION, THE CENTER PREPARED AN EXHIBITION ABOUT IT THAT DEBUTED IN 2025 AT THE GROHMANN MUSEUM IN MILWAUKEE, WISCONSIN. OTHER EXHIBITIONS CURRENTLY OR RECENTLY IN CIRCULATION INCLUDE AFTER PROMONTORY: 150 YEARS OF TRANSCONTINENTAL RAILROADING; BEEBE & CLEGG: THEIR ENDURING PHOTOGRAPHIC LEGACY; MILWAUKEE'S BEER LINE; REQUIEM FOR STEAM: THE RAILROAD PHOTOGRAPHS OF DAVID PLOWDEN; AND WALLACE W. ABBEY: A LIFE IN RAILROAD PHOTOGRAPHY. AFTER PROMONTORY'S WINTER 2024-2025 EXHIBITION AT THE EITELJORG MUSEUM OF AMERICAN INDIANS AND WESTERN ART IN INDIANAPOLIS LED TO A JOINT EVENT BETWEEN THE MUSEUM AND THE CENTER. THE CENTER'S ANNUAL CREATIVE PHOTOGRAPHY AWARDS PROGRAM RECOGNIZES CREATIVE PHOTOGRAPHY AND PROVIDES AN IMPORTANT POINT OF ENTRY FOR ENGAGEMENT WITH CONTEMPORARY PHOTOGRAPHERS AND NEW AUDIENCES. NAMED FOR PRINCIPAL FOUNDER JOHN E. GRUBER, THE PROGRAM SEEKS TO RECOGNIZE AND ENCOURAGE EXCELLENCE IN RAILROAD IMAGERY. THE VOLUNTEER PANEL OF THREE JUDGES IS CHAIRED BY A BOARD MEMBER AND TYPICALLY SPLITS THE PROGRAM INTO TWO CATEGORIES, ONE FOR COLOR PHOTOGRAPHS AND ONE FOR BLACK-AND-WHITE, BOTH AROUND A DIFFERENT THEME EACH YEAR. THE WINNING IMAGES ARE PUBLISHED IN THE CENTER'S JOURNAL AND IN RAILFAN & RAILROAD MAGAZINE, AND THEY ARE DISPLAYED AT THE COLORADO RAILROAD MUSEUM.
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