Civic Intelligence

Waukesha County Christmas Clearing

EIN 39-1529238 • 501(c)3 • Pewaukee, WI

Profile

Serving families in need at christmas time

PO Box 791Pewaukee, WI 53072-0791

www.christmasclearingcouncil.org

Siviq Scores

Precomputed percentiles relative to similar nonprofits. These scores are descriptive rather than judgmental.

Liabilities / Assets

62nd percentile

0.00x

Higher debt load relative to assets than 62% of similar nonprofits.

501(c)3 • <$500k nonprofits • Source year 2025

Liabilities / Revenue

64th percentile

0.00x

Higher debt load relative to revenue than 64% of similar nonprofits.

501(c)3 • <$500k nonprofits • Source year 2025

Net Margin

53rd percentile

3.3%

Higher net margin than 53% of similar nonprofits.

501(c)3 • <$500k nonprofits • Source year 2025

Top Officer Pay

93rd percentile

$44,825

Higher top officer pay than 93% of similar nonprofits.

Top officer pay equals 16.7% of source-year revenue.

501(c)3 • <$500k nonprofits • Source year 2025

Asset Growth

62nd percentile

4.9%

Faster asset growth than 62% of similar nonprofits.

501(c)3 • <$500k nonprofits • Annualized from 2024 to 2025

Revenue Growth

49th percentile

-3.0%

Faster revenue growth than 49% of similar nonprofits.

501(c)3 • <$500k nonprofits • Annualized from 2024 to 2025

Balance Sheet
Liabilities / Assets62nd percentile

Assets

Up

$458,862

Up $21,542 (+4.9%) from 2024

Liabilities

Up

$552

Up $452 (+452%) from 2024

Net Assets

Up

$458,310

Up $21,090 (+4.8%) from 2024

Operations
Liabilities / Revenue64th percentileNet Margin53rd percentile

Revenue

Down

$268,507

Down $8,324 (-3.0%) from 2024

Expenses

Up

$259,533

Up $17,506 (+7.2%) from 2024

Net Income

Down

$8,974

Down $25,830 (-74%) from 2024

Trend Graphs

Balance Sheet Trend

Asset Growth62nd percentile

Grouped bars show assets, liabilities, and net assets across loaded filings.

$600K$400K$200K$0-$200KAssets 2012: $111,352Liabilities 2012: $02012Assets 2013: $106,356Liabilities 2013: $02013Assets 2014: $107,446Liabilities 2014: $02014Assets 2015: $147,883Liabilities 2015: $02015Assets 2016: $168,564Liabilities 2016: $02016Assets 2017: $188,261Liabilities 2017: $02017Assets 2018: $206,916Liabilities 2018: $02018Assets 2019: $225,326Liabilities 2019: $02019Assets 2020: $265,082Liabilities 2020: $02020Assets 2021: $355,374Liabilities 2021: $0Net Assets 2021: $355,3742021Assets 2022: $395,849Liabilities 2022: $100Net Assets 2022: $395,7492022Assets 2023: $388,659Liabilities 2023: -$3,228Net Assets 2023: $391,8872023Assets 2024: $437,320Liabilities 2024: $100Net Assets 2024: $437,2202024Assets 2025: $458,862Liabilities 2025: $552Net Assets 2025: $458,3102025

Highlighted filing

2025

Assets$458,862
Liabilities$552
Net Assets$458,310
Open 2025 Filing

Operations Trend

Revenue Growth49th percentile

Revenue, expenses, and net income by year, with the latest filing highlighted.

$600K$400K$200K$0-$200KRevenue 2012: $124,862Expenses 2012: $128,940Net Income 2012: -$4,0782012Revenue 2013: $93,827Expenses 2013: $99,053Net Income 2013: -$5,2262013Revenue 2014: $89,701Expenses 2014: $88,611Net Income 2014: $1,0902014Revenue 2015: $128,856Expenses 2015: $93,422Net Income 2015: $35,4342015Revenue 2016: $108,344Expenses 2016: $87,663Net Income 2016: $20,6812016Revenue 2017: $103,825Expenses 2017: $84,128Net Income 2017: $19,6972017Revenue 2018: $117,122Expenses 2018: $98,467Net Income 2018: $18,6552018Revenue 2019: $116,423Expenses 2019: $98,013Net Income 2019: $18,4102019Revenue 2020: $128,065Expenses 2020: $100,370Net Income 2020: $27,6952020Revenue 2021: $492,947Expenses 2021: $411,638Net Income 2021: $81,3092021Revenue 2022: $270,968Expenses 2022: $224,930Net Income 2022: $46,0382022Revenue 2023: $241,708Expenses 2023: $224,420Net Income 2023: $17,2882023Revenue 2024: $276,831Expenses 2024: $242,027Net Income 2024: $34,8042024Revenue 2025: $268,507Expenses 2025: $259,533Net Income 2025: $8,9742025

Highlighted filing

2025

Revenue$268,507
Expenses$259,533
Net Income$8,974
Open 2025 Filing

Filings

Most recent year

2025 • Form 990Facts available. Structured filing facts are available, but richer extracted sections are limited.

Open filing
Assets
$458,862
Liabilities
$552
Net assets
$458,310
Revenue
$268,507
Expenses
$259,533
Net income
$8,974
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2025Facts available. Structured filing facts are available, but richer extracted sections are limited.$4.59$0.01$4.58$2.69$2.60$0.09
2024XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$4.37$0.00$4.37$2.77$2.42$0.35
2023Facts available. Structured filing facts are available, but richer extracted sections are limited.$3.89$0.03$3.92$2.42$2.24$0.17
2022Detailed filing. Detailed filing data is available for this year.$3.96$0.00$3.96$2.71$2.25$0.46
2021Facts available. Structured filing facts are available, but richer extracted sections are limited.$3.55$0.00$3.55$4.93$4.12$0.81
2020Summary only. Only limited summary data is available for this year.$2.65$0.00$1.28$1.00$0.28
2019Summary only. Only limited summary data is available for this year.$2.25$0.00$1.16$0.98$0.18
2018Summary only. Only limited summary data is available for this year.$2.07$0.00$1.17$0.98$0.19
2017Summary only. Only limited summary data is available for this year.$1.88$0.00$1.04$0.84$0.20
2016Summary only. Only limited summary data is available for this year.$1.69$0.00$1.08$0.88$0.21
2015Summary only. Only limited summary data is available for this year.$1.48$0.00$1.29$0.93$0.35
2014Summary only. Only limited summary data is available for this year.$1.07$0.00$0.90$0.89$0.01
2013Summary only. Only limited summary data is available for this year.$1.06$0.00$0.94$0.99$0.05
2012Summary only. Only limited summary data is available for this year.$1.11$0.00$1.25$1.29$0.04
Latest Filing Detail
Jump To
Filing Snapshot
Filing Period
Feb 1, 2024 to Jan 31, 2025
Signed
Aug 7, 2025
Return Version
2024v5.0
Gross Receipts
$271,381
Mission and Program Overview

Mission

Serving families in need at christmas time

Balance Sheet Detail
LineBeginningEndChange
Assets
Savings and Temporary Cash Investments$193,402$191,889▼ $1,513
Cash and Non-Interest-Bearing Accounts$20,667$13,103▼ $7,564
Total Assets$437,320$458,862▲ $21,542
Other Assets Total$223,251$253,870▲ $30,619
Liabilities
Other Liabilities$100$552▲ $452
Total Liabilities$100$552▲ $452
Net Assets / Fund Balance
Net Assets Without Donor Restrictions$437,220$458,310▲ $21,090
Total Net Assets Fund Balance$437,220$458,310▲ $21,090
Total Liabilities and Net Assets / Fund Balance$437,320$458,862▲ $21,542

Asset Categories

AssetBook ValueDepreciationBasis
Other Assets Org$488--
Compensation and Service Providers
Top Officer Pay93rd percentile

Employees

NameTitleFull / Part TimeBaseTotal
Sarah HeinExecutive DiPT$44,825$44,825

Board Members and Trustees

NameTitle
Ron WeberPresident
Ben HeinBoard Member
Bridget PostaBoard Member
Claire BeglingerBoard Member
Jason KellnerBoard Member
Kathy BoxhornBoard Member
Leticia CamposBoard Member
Maria CarrilloBoard Member
Peggy HibbardBoard Member
Shelly ConradPast Preside
Becky BrockSecretary
Steve BerndtTreasurer
Jess ByrnesVice Preside
Revenue and Support

Revenue Composition

Contributions and Grants
$237,642
Program Service Revenue
$0
Investment Income
$12,880
Other Revenue
$17,985
All Other Contributions
$237,642
Change in Net Assets
$8,974

Noncash Contribution Practices

Property subject to holding requirements
No
Reviewed unusual noncash gifts
No
Third parties used for noncash contributions
No

Noncash Contributions

Contribution TypeContribution CountReported Amount
Other Non Cash Contri Table1$81,233
Total Noncash Contributions1$81,233
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Grants and Similar Amounts Paid$113,055
Salaries, Compensation, and Employee Benefits$76,422
Other Expenses$70,056
Professional Fundraising Fees$0
Total Fundraising Expense$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Grants to Domestic Individuals$112,555--$112,555
Current Officers, Directors, Trustees, and Key Employees$20,500$20,500-$41,000
Occupancy$13,898$12,576-$26,474
Other Salaries and Wages$9,165$9,165-$18,330
Payroll Taxes$8,546$8,546-$17,092
Other Expenses$12,777--$12,777
Advertising$11,098--$11,098
Information Technology$3,081$3,082-$6,163
Office Expenses$91$5,306-$5,397
Insurance-$3,299-$3,299
Fees for Service Investment Mgmnt Fees$2,495--$2,495
Fees for Services Accounting-$2,353-$2,353
Grants to Domestic Orgs$500--$500
Total Functional Expenses$194,706$64,827$0$259,533
Fundraising, Events, and Gaming
Fundraising activities
Yes
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Gross Income$20,859
Fundraising Direct Expenses$2,874
Professional Fundraising Fees$0

Fundraising Events

EventGross ReceiptsGross RevenueDirect ExpensesNet Income
Jingle Bell Jog$16,687$16,687$2,255$14,432
Total Events$16,687$16,687$2,255$14,432
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Credit Card Payable$452
Tenant Deposit Payable$100
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
Yes
Audit committee
Yes
Backup withholding compliance
No
Business relationship with 35% controlled entity
No
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
No
Other officer compensation reviewed
No
Conflict-of-interest policy
No
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Page 6, Part VI, Line 2

“Ben hein sarah hein board member executive di spouse”

Form 990, Page 6, Part VI, Line 11B

“The board is required to review the return prior to filing.”

Form 990, Page 6, Part VI, Line 19

“Documents are made available upon request.”

Filing and Contact Details

Filer

Filer Name
Waukesha County Christmas Clearing
EIN
39-1529238
Phone
2624704287
Address
PO BOX 791, PEWAUKEE, WI 53072-0791

Signing Officer

Name
Steve Berndt
Title
Treasurer
Phone
2624704287
Signed
2025-08-07
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Steve Berndt
Formed
1978
Legal Domicile
Wi
Voting Board Members
14
Independent Board Members
14
Employees
5
Volunteers
650

Preparer

Firm
Betters & Associates Sc
Address
21095 WATERTOWN RD, WAUKESHA, WI 53186-1806
Preparer
Michael P Betters
Phone
2627988160
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IRS990/OtherLiabilitiesGrp/BOYAmt0100
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IRS990/OtherSalariesAndWagesGrp/ManagementAndGeneralAmt09165
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IRS990ScheduleA/GiftsGrantsContrisRcvd509Grp/CurrentTaxYearMinus3YearsAmt0251067
IRS990ScheduleA/GiftsGrantsContrisRcvd509Grp/CurrentTaxYearMinus4YearsAmt0489257
IRS990ScheduleA/GiftsGrantsContrisRcvd509Grp/TotalAmt01483550
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IRS990ScheduleD/OtherAssetsOrgGrp/Desc2RENT DEPOSIT
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IRS990ScheduleD/OtherLiabilitiesOrgGrp/Amt1100
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IRS990ScheduleI/GrantsOtherAsstToIndivInUSGrp/NonCashAssistanceDesc0GIFT CARDS
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IRS990ScheduleM/ReviewProcessUnusualNCGiftsInd0false
IRS990ScheduleM/ThirdPartiesUsedInd0false
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IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt0BEN HEIN SARAH HEIN BOARD MEMBER EXECUTIVE DI SPOUSE
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt1THE BOARD IS REQUIRED TO REVIEW THE RETURN PRIOR TO FILING.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt2DOCUMENTS ARE MADE AVAILABLE UPON REQUEST.
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc0FORM 990, PAGE 6, PART VI, LINE 2
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc1FORM 990, PAGE 6, PART VI, LINE 11B
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc2FORM 990, PAGE 6, PART VI, LINE 19
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IRS990/TotalFunctionalExpensesGrp/ProgramServicesAmt0194706
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IRS990/TotalLiabilitiesGrp/BOYAmt0100
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IRS990/TotalNetAssetsFundBalanceGrp/BOYAmt0437220
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IRS990/TotalProgramServiceExpensesAmt0194706
IRS990/TotalReportableCompFromOrgAmt044825
IRS990/TotalRevenueGrp/ExclusionAmt017985
IRS990/TotalRevenueGrp/RelatedOrExemptFuncIncomeAmt012880

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