Dane County Humane Society

“Dchs has a single category of membership for which a minimum amount of dues is required to be entitled to voting rights.”

“The membership elects the directors of dchs at the annual membership meeting.”

“All current members shall be entitled to vote on all matters submitted to a vote of the membership and such other additional rights and powers as set forth in these bylaws or conferred upon voting members of non-stock corporations under applicable law; provided, however, that no member shall have voting rights until he or she has been a member of dchs for three (3) continuous months immediately prior to the date of such vote. A majority of the votes entitled to be cast by the membership at a meeting at which a quorum is present shall be necessary for the adoption of any matter voted upon by the membership, unless a greater proportion is required by law, these bylaws, or the articles of incorporation. At any membership meeting, those voting members present, but not fewer than twenty-five (25), shall have the authority to transact all business that may come before the membership meeting.”

“The form 990 is prepared by an independent certified public accountant as part of the annual financial statement audit engagement. When completed, the form 990 is reviewed by dchs's executive director and the governing body. Upon approval of the completed form 990 by both the executive director and the governing body, the form 990 will be filed with the irs. The sections of the approved form 990 open to public inspection are posted on dchs's website once filed.”

“Any director, principal officer, or member of a committee with governing body delegated powers agrees to be bound by dchs's conflict of interest policy. This conflict of interest policy requires self-reporting. In connection with any actual or possible reported conflict of interest, an interested person must disclose the existence of the interest and be given the opportunity to disclose all material facts to the directors and members of committees with governing body delegated powers. After disclosure of the interest and all material facts, the interested person shall leave the governing body or committee meeting while the determination of a conflict of interest is discussed and voted upon by the remaining directors or committee members. The governing body or a designated committee conducts periodic reviews to ensure that dchs does not engage in activities that could jeopardize its tax-exempt status.”

“The performance of the dchs executive director is reviewed by the governing body on an annual basis. This review occurs within four weeks of the anniversary of the executive director's hire date. When the review has been completed and formally approved by the governing body, the directors determine and approve any salary adjustment and submit the change to dchs's accountant. Approximately 60 days prior to the executive director's anniversary date, the governing body appoints a director to lead the review effort. The lead compiles all comments submitted by the directors and creates a single cohesive review that is shared with the executive director after being approved by the governing body.”

“Dchs makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.”