Michigan School Vocal Music Assoc

“The organization has approximately 700 member schools. All members have the right to vote in the annual election of officers and may submit new business purposals to the board for consideration.”

“Teachers representing the member schools vote in the election of officers and board of director assignment specific roles on a rotational schedule. Members are encouraged to make nominations through their district manager or independently via electronic form. The election process is coordinated by the state office at the direction of the board. Voting takes place electronically over a period of 30 days. Results are announced at the annual membership meeting in january.”

“The board of directors shall have the power to alter, amend or repeal the articles of incorporation or these bylaws by an affirmative vote of two thirds of all directors present at a properly called meeting of the board of directors at which a quorum is present. No electronic voting will be allowed for changes to the bylaws. A proposed change to the articles of incorporation or bylaws must be submitted in writing to all directors at least thirty (30) days prior to the meeting in which the change will be considered.”

“Form 990 will be distributed to the executive board for approval before filing.”

“The conflict of interest policy will be filed and reviewed annually by the exectuive board. If any employee has a potential conflict of interest during the year they are required to bring it to the attention of the board.”

“The executive board performs an annual review of the executive director. During the review, compensation is discussed, compared to published salaries from michigan non-profits, and then approved by the executive board. Minutes are taken at the review meeting. The executive director is then given a written review which includes the proposed salary and benefits and has the opportunity to respond in writing. The signed document by all parties erves as formal acceptance of the compensation arrangement.”

“The organization's bylaws are available on its website msvma.org. Other documents are made available upon request.”