The Wellness Plan

“Trina dixon performed contractual work as the interim cfo prior to being hired by the organization in december, 2016. The wellness plan paid a leasing company named pronexus, who in turn paid dixon compensation of $41,619 for her time performing cfo duties.”

“The process used by the organization is to provide a copy of the form 990 to the entire board prior to submission.”

“The human resources department manages and reviews the conflict of interest policy. The policy is reviewed with employees during the orientation process and at least annually during the compliance training session. All officers, board members and key employees are required to annually complete a conflict of interest form. They are reviewed and any person identified as having a potential conflict is given direction as to what steps should be taken to mitigate the concern. When a board member, officer or employee has a question concerning a possible conflict of interest, it is expected that he/she will request advice from management, human resources or the compliance officer. If, after an investigation, it is determined that a board member has violated the conflict of interest policy, the board member shall be entitled to a hearing before the full board. In the event that the full board determines by a majority vote that the accused board member has in fact violated the policy, then the board member will be immediately removed as a member of the board of trustees.”

“The process for determining compensation is as follows: independent members of the governing body are utilized to increase structure surrounding compensation decisions. Job requirements and performance expectations are documented and a total compensation strategy is articulated. Independent surveys and research is performed to identify comparable market data. An independent advisor along with the executive committee is utilized to review the process. All compensation changes and related decisions are documented and voted upon by the governing body. Compensation is reviewed on an annual basis. This process last occurred in 2016.”

“The organization's governing documents, conflict of interest policy and financial statements are made available to the public upon request.”

“The audit oversight responsibilities and process has not changed from the previous year.”