Heartland Community Health Clinic

“The form 990 is prepared by an independent accounting firm based on the audited financial statements and information provided by the accounting department of the organization prior to filing, a draft of the 990 will be reivewed by top management, and a final draft will be reviewed and discussed at a meeting of the full board of directors.”

“Conflict of interest statements are completed by all employees and board members annually. Any conflict of interest must be fully disclosed to the board of directors in writing as soon as practicable after the conflict becomes known the board of directors, acting without the vote of any director who may have a conflict of interest with respect to the matter at hand, shall determine the optimum course for eliminating the conflict and mnimizing any appearance that conflict of interest exists. Any director who may have a conflict shall not be counted in the quorum for a meeting when board action is to be taken on the matter. These requirements shall not be construed as preventing the director from briefly stating his/her position in the matter or from answering pertinent questions of other directors. All actions taken on matters which involve a conflict shall clearly reflect, in the minute of such action, that these requirements have been met. Any director with a conflict will not take part in any board action on such matters and, at the the request of another director, will be prohibited from taking part in any discussion on the matter.”

“The organization sets the salary for the ceo yearly, at that time comparable salary data for a ceo of a community health center was obtained from the illinois primary health care association, the national association of community health centers, pay scale, adp and mgma. The final salary was reviewed and approved by the board of directors. The process was documented appropriately in the organization's board meeting minutes. The board of directors performs an annual evaluation of the ceo's compensation and makes recommendations for any salary adjustments. A salary scale for all employees was developed using local data, illinois primary care association salary survey data, and national association of community health centers salary survey data for all ranges on the scale. This salary scale was updated and approved by the board of directors. The process was documented appropriately in the organization's board meeting minutes.”

“The governing documents, conflict of interest policy, and financial statements are available upon appropriate written request. Such documents will be mailed or e-mailed to requestors.”

“Preceptor salaries: program service expenses 898,564. Management and general expenses 119,036. Fundraising expenses 0. Total expenses 1,017,600. Consultants: program service expenses 787,358. Management and general expenses 104,304. Fundraising expenses 0. Total expenses 891,662. Leased staff: program service expenses 451,905. Management and general expenses 59,866. Fundraising expenses 0. Total expenses 511,771. Contracted services: program service expenses 200,562. Management and general expenses 26,569. Fundraising expenses 0. Total expenses 227,131.”

“The process has not changed from last year.”