Knox College

“Section b, line 14 the college does not have a written document retention and destruction policy. The record retention and destruction policies are developed, as needed, by each department to address their specific type(s) of records. Departments follow industry irs standards that are appropriate for their specific type(s) of records. In conjunctions with record destruction for confidential records, the college contracted with a vendor to provide locked bins for departmental use and the secure destruction of these records.”

“Section c, line 17 the college is not required to file a copy of form 990 with the state of illinois or any other state.”

“The 990 was reviewed by the chair of the audit subcommittee and the chair of the committee on finance. The 990 is made available to all college trustees for review before it is filed.”

“Officer's conflict of interest (from bylaws of knox college): any conflict of interest on the part of an officer of the college designated in this article, or members of such officer's immediate family, shall be disclosed by the officer in writing to the board of trustees at least annually and made a matter of record. When any such interest becomes relevant to any subject requiring administration or board of trustees' action, the officer having a conflict shall call it to the attention of the president and, if the matter is being considered by the board of trustees or one of its committees, to the attention of the chair or such committee. The officer shall not participate in the discussion of the subject or make any recommendations regarding the subject in which the officer or a member of the officer's immediate family has a conflict of interest, and shall not use personal influence to affect the decision with respect to such subject. An officer of the college who is excluded from participating in discussions or making recommendations regarding the subject because of such conflict of interest shall, however, briefly state the nature of the conflict and shall be encouraged to answer pertinent questions of the trustees when the officer's knowledge of the subject will assist the board of trustees, any of its committees, or the administration. The minutes of any meeting attended by the interested officer at which the subject is discussed shall reflect that a disclosure was made and that the interested officer abstained from the discussion except to the extent provided above.”

“Compensation is reviewed annually. This review includes cost of living statistics, compensation paid for similar positions at other similar colleges, and compensation paid locally for like positions. A standard achievement increase is determined and is approved by the board of trustees during the june meeting in conjunction with the approval of the following year's budget. The board of trustees reviews the president's salary and approves any changes. All staff increases are reviewed by the president, vice presidents, and heads of departments”

“The bylaws of the college are available upon request. Each fall, conflict of interest forms are distributed to trustees, officers, and department heads. Financial statements are available upon request in the treasurer's office. All trustees are provided copies of the financial statements each year.”

“Change in fair value of interest rate swaps -1,991,274. Postretirement benefits related changes -725,523. Adjustments of amounts due under annuity and life income agreements -85,670. Change in value of beneficial interest in perpetual trust 479,431.”