The Caxton Club

“Changes to the bylaws:Statement of purpose and object of the club was expanded; previously mentioned only printed books and now includes related textual objects and technologies pertaining to printed books. List of non board positions which are required to be filled by appoinment or hire was reduced from four to three.Junior membership level expanded to include those up to age 35 (formerly 30).Senior membership level qualifications changed, those electing must now have been members in good standing for 25 years and be at least 67 years of age.Membership candidates must be nominated by one current member (formerly two)Notices of mmeting may be sent by email if email has delivery confirmation tracking”

“Caxton Club is a membership organizetion whose members pay annuyal dues. It is governed by a 20 member Council (board) consisting of 15 directors and 5 officers (President, Vice President, Secretary, Treasurer, and Immediate Past President). Members have voting power for two governance decisions. (a) In an annual meeting members vote to elect Council members and officers for expiring terms. )b) Adoption of changes to the by-laws requires approval by the vote of the membership.”

“In an annual election, members of the organiztion vote to elect members of the Council for expiring terms, and elects new officers every two years. The election takes place at the organizations regular annual all-member meeting.”

“The complete 990 is sent to all board members by email attachment. The delivery tracking option is used on the email distribution, and board members are requested to review the document and respond. Non-responses are followed up.”

“Board conflict of interest statements are logged and the full board is notified about compliance status (and disclosure conflicts) in board meetings. Conflict of interest statements are not made available to the public, but the clubs policy is stated on the web site.”

“Governing documents are available to members on the clubs web site; non-members are given access upon an email request(instructions on the web site). Governing documents are sent to the organizations archive maintained at the Newberry Library, which is available to the public but not adviserised as such.”

“Remote event attendanceSpeaker presentations, panel discussions, and symposium events were produced for remote viewing online via Zoom since in-person event attendance was not possible. The opportunity to expand the meeting audience was embraced, and invitations were sent to members of other interested clubs and associations. The club also increased the number of meetings and diversity of their content. Besides holding its normal annual complement of 19 meetings (a/v- supported lectures followed by a Q&A session), the club prduced 8 additional special presentations for a total of 27 events; viewer registrations totaled over 3.500, including 1,400 members and 2,100 non-members. Asymposium was given jointly iwth teh Chicago Botanic Garden Library on The Language of Flowers.”

“Total Program Management and generalDesign services 13,685Production services 14.530Event administrative services 5,648Online exhibit 2,038Anniversary project 5,075Office services 950 _______Total lIne 11g $41,926 $40,976 $950”

“Total Program Mgnt General Newsletter Printing&distribution $9,348Speaker Honoraria 4,550Publication printing and binding 6,823Program sponsorship 1,700Memorial donations to charities 750Volunteer recognition awards 300Miscellaneous 45 ________Total Line 24e $23,516 $23,471 $45”