Friends of the Hennepin County Library

“The charter of the executive committee is to provide overall leadership and direction for the organization, ensure that the board of directors fulfills its governance function, and supports the executive director. Between regularly scheduled meetings of the board, the executive committee is empowered to act and make decisions for the organization regarding most day-to-day operations. The committee will concern itself with insuring that the board structure enables the board to carry out its fiduciary responsibilities by leading efforts to establish and review strategic plans, organizing and coordinating the work of committees, recruiting and orienting new board members and designing self-evaluation systems for the board. The executive committee will carry out and report to the board a yearly evaluation of the executive director. The executive committee is comprised of the following people: lynn carlson schell, president greg weyandt, vice president margaret wunderlich, treasurer until nov 2013 carol shaw, treasurer starting dec 2013 jonathan gaw, secretary daniel h. Spiller, governance co-chair biz colburn, advocacy co-chair mary pat ladner, public awareness committee chair kathy graves, governance co-chair lois langer thompson, library director, ex-officio brian herstig, staff, ex-officio”

“The organization updated it by-laws during 2013. Normal terms for directors were changed to be two three-year terms, with an allowance for an additional three-year term for individuals who are taking on leadership roles. It was clarified that ex-officio members of the board are non-voting members. A provision was added that if neither the president nor the vice president is present or available, the president's designee may run the meeting.”

“The finance committee reviews the form 990 for accuracy and completeness, then forwards for approval of the full board prior to filing.”

“The organization's conflict of interest policy covers directors, staff or family members of directors and staff. Each responsible person shall annually complete a disclosure form identifying any relationships, positions or circumstances in which the responsible person is involved that he or she believes could contribute to a conflict of interest arising. Such relationships, positions or circumstances might include service as a director of or consultant to a nonprofit organization, or ownership of a business that might provide goods or services to the friends of the hennepin county library. Any such information regarding business interests of a responsible person or a family member shall be treated as confidential and shall generally be made available only to the chair, the president, and any committee appointed to address conflicts of interest, except to the extent additional disclosure is necessary in connection with the implementation of this policy. This policy shall be reviewed annually by each member of the board of directors. Any changes to the policy shall be communicated immediately to all responsible persons. Prior to board or committee action, the person who has conflict shall disclose all facts material to the conflict of interest. The person who has a conflict of interest shall not participate in or be permitted to hear the board or committees discussion of the matter except to disclose material facts and to respond to questions. The person who has a conflict of interest may not be counted in determining the presence of a quorum, nor vote on the matter of interest, nor be present in the room during the vote, unless the vote is by secret ballot. All disclosures of potential conflicts shall be reflected in the minutes of the meeting.”

“The executive director's compensation was determined at the time of hiring during 2012 by the human resources commitee of the board of directors using data from comparable non-profits in the area. The executive director performs an annual review for all key staff. The design of the evaluation may change annually and may or may not include review and approval by independent persons, comparability data, and contemporaneous substantiation of the deliberation and decision. Staff merits are approved on an annual basis during the budgeting process. The process was last undertaken in 2013. During 2013, the human resources committee of the board of directors evaluated the current staffing structure and compensation levels in comparison to statewide data of similar non-profit organizations.”

“The organization submits annual reports to the minnesota office of the attorney general and the charities review council. These reports are made available to the public through their offices and websites. Additionally, the organization produces an annual report which discloses the operations of the fiscal year. The organization makes available to the public copies of our annual audited financial statements, tax filings, conflict of interest policy, and other governing documents upon request.”

“Change in annuity trust value -3,690.”