Central Minnesota Council on Aging Inc

“The four officers of the board shall constitute the executive committee. The executive committee may conduct the business of the agency between the full committee's regular meetings. Except for the power to amend the articles of incorporation, bylaws, and policy decisions, the executive committee shall have all of the powers and authority of the board of directorsin the intervals between meetings of the board of directors, subject to the direction and ontrol of the board of directors. The executive committee shall inform the full committee of it's actions.”

“There shall be two (2) classes of membership in the corporation, as follows: (a) voting members, who are the bodies corporate and political of the counties making up the planning and service area of the corporation. (b) advisory members, who are natural persons of age eighteen (18) years or greater and who reside within the corporation's planning and service area, or non-profit corporations, associations or governmental units or agencies who apply for membership as advisory members, subscribe to the corporation's purposes and objectives and who meet all qualifications established by the corporation in its bylaws, and all amendments thereto, and the bylaws for the advisory committee on aging of the corporation, and all amendments thereto.”

“The counties that are part of the planning and service area of council on aging are able to appoint an individual to the board of directors of council on aging to represent their county. They are able to do as long as they provide matching funds to the organization under the memorandum of understanding that council on aging has with each county.”

“All members of the board of directors are provided a copy of the draft form 990 prior to the board meeting at which it will be approved. Questions that any board member may have will be addressed at the board meeting before approval of the filing of the 990”

“Board members sign a new conflict of interest policy at the beginning of each year indicating what other positions they hold that might create a potential conflict of interest and if they have any known conflicts of interest. The statements are reviewed by the executive director and filed by the financial manager. The executive director along with the financial manager monitors transactions that could potentially cause a conflict of interest with the board members. The executive director determines whether a conflict exists. Any conflicts of interest that are determined are discussed with board of directors. Any member with a determined conflict of interest abstains from voting in regards to motions involving the conflict of interest.”

“Cmcoa has a formal salary review process constructed on a 3 year cycle. Year 1 is a full salary study, year 2 and 3 are updates. The salary study is completed by an outside consultant. The results are reviewed by the executive director and financial manager. It is then presented to the board of directors for approval. The process described here was last completed in 2024.”

“Audited financial statements are provided upon request. The organization does not make their governing documents or conflict of interest policy available to the public at this time.”

“No changes to audit committee since prior year.”