Ihrsaint'L Healthracquet& Sportsclub Assoc

“Form 990, part vi, question 6 ihrsa is a membership organization, for health clubs, businesses and suppliers serving the health, racquet & sportsclub industry.”

“Form 990, part vi, question 7a between two and four new board members are elected annually by the current members at the annual meeting.”

“Form 990, part vi, question 7b amendments to the bylaws are approved by the members at the annual meeting.”

“Form 990, part vi, question 8b the organization does not have any committees with the authority to act on behalf of the governing body. Describe process used by management &/or governing body to review 990 form 990, part vi, line 11b the process for preparing the 990 was planned with the ceo, senior management, accounting staff and an independent accounting firm. The independent accounting firm prepared the returns using information from the audited financial statements and information furnished by management. Information requests from the accounting firm were reviewed by the ceo and coo in advance of preparation and then sent to the accounting firm. Drafts of the returns were reviewed in detail by the avp of finance and the coo and any questions and concerns were discussed with the accounting firm. Final returns were reviewed in detail by the ceo prior to signature and filing with the irs.”

“Form 990, part vi, line 12c monitoring ihrsa's conflict of interest and ethics policy is reviewed annually by the board of directors. Directors must disclose in writing all conflicts of interest on at least an annual basis and as soon as practicable for conflicts arising in the interim. Matters in which the director does not believe there is a conflict of interest but nevertheless there may be a perception of a conflict, must be disclosed to the board of directors to determine whether or not an actual conflict exists. Enforcement any charge must be investigated promptly and may result in any disciplinary action deemed appropriate by the board. The organization enforces this policy by following up with the board members if the annual statement is not returned. Who is covered? The organization's conflict of interest & ethics policy covers each member of the organization's board. Officers, key employees and other employees are expected to adhere to the same general guidelines of professional behavior as stated in the board's conflict of interest & ethics policy. Restrictions placed on conflicted persons directors must recuse themselves from discussions and voting on matters in which they have a conflict. If the committee finds that a violation has occurred, it may recommend, and the board may impose, any disciplinary action deemed appropriate, including written reprimand, suspension from the board, or removal from the board. Level of determination and review of conflicts the board members' annual statement of compliance is sent to the ceo. Any potential conflicts are discussed with the chair, the finance committee or the board as warranted. Also, any ihrsa member may notify the chairperson of an alleged breach of the policy. (if the chairperson is the subject of the charge, then notification shall go to the secretary). This notice must be in writing and signed by the member(s) bringing the charge. Upon receipt, the chairperson (or secretary) shall appoint a committee to review the charge. The committee shall consist of at least three people, who need not be board members. If the committee determines that the written charge raises a legitimate issue as to whether a violation has occurred, then the committee shall notify the director in question of the charge and ask the director to respond in writing. At the request of the director, the committee shall hold a hearing (in person or by conference call) prior to reaching a decision. The director may appear at the hearing to respond to all charges. Also at any time, the committee has the discretion to attempt to reach a settlement of the matter. The committee reports its findings to the board of directors (excluding the accused director), along with any recommendations as to settlement and/or discipline. The director shall have an opportunity to submit a written response to the board regarding the committee's findings and recommendations. The board (excluding the accused director) may accept the committee's findings and recommendations, may modify them, or may refer the matter back to the committee for further consideration. The board's decision will be communicated to the director, the charging member(s), and others on a need-to-know basis. Member(s), and others on a need-to-know basis.”

“Form 990, part vi, line 14 the organization does have a written document retention and destruction policy; however, as of year end june 30, 2014 it had not been formally adopted by the board. Offices & positions for which process was used & year process was begun form 990, part vi, question 15a compensation for the ceo is delineated in a written contract the terms of which were determined by an independent committee of the board, with input from outside legal counsel. Comparable data from a variety of sources is reviewed annually by a committee of the board. The contract is approved by the board. Any change to the contract must be approved by the full board. The current ceo's written contract began in 2006. There has been no change since 2007. Board approval of the prior executive director's compensation began in 1981. Periodically a committee of the board reviews outside data from several compensation studies and outside websites and ihrsa's hr practices. Comparisons and results are discussed with the full board. The board committee annually reviews the performanace and compensation of the ceo and determined no changes needed to be made to the ceo's contract in fy 2014.”

“Form 990, part vi, question 15b the overall budget for compensation and benefits is determined with the independent finance committee annually and approved by the entire board. Compensation for the coo is determined by the ceo using comparable data from a variety of sources. Compensation for other key employees is recommended by the coo and vp of hr using comparable data from a variety of sources and is approved by the ceo. This, or a similar process, has been ongoing since 1981. The board committee annually reviews the performance and compensation of the ceo and has determined that no changes were needed to be made to the ceo's contract in fy2014.”

“Form 990, part vi, question 19 ihrsa's bylaws & meeting minutes are available online at www.ihrsa.org. The conflict of interest policy is not available online but is available upon request. Financial statements are audited annually. Financial results are disclosed to the membership at the annual meeting and printed copies of the entire audited statements are available for distribution at the annual meeting and upon request.”