Hephzibah Children'S Association

“The form 990 is reviewed by the audit committee of the board and the cfo of the organization, the members of the audit committee include a minimum of three board members other than those of the finance committee. The review will be done prior to the filing of the return with the irs. The review is a thorough review of each page of the return including supporting schedules by the cfo. Audit committee members will have the opportunity to review and receive answers to any questions they have prior to filing with the irs. The full board of the association receives copies of the return prior to filing with the irs.”

“Any member of the board of directors or key employee who may be involved in an agency business transaction in which there may be a possible conflict of interest shall immediately notify the president of the board (or if she or he is the one with the conflict, then the vice president of the board). Each board member shall review this policy and sign a copy at the beginning of their tenure and then annually at the september board meeting. The president shall provide the board with a report of any conflicts of interest within 10 days of discovery. The president or vice president of the board of directors shall disclose the potential conflict of interest to the other members of the board and such disclosure shall be recorded in the board minutes of the meeting at which disclosure is made. Transactions with parties with whom a conflicting interest exists may be undertaken only if all of the following are observed - the conflicting interest is fully disclosed, - the person with the conflict of interest is excluded from the decision and the approval of such transaction, - a competitive bid or comparable valuation exists, and -the board has determined that the transaction is in the best interest of the organization.”

“The board of directors, through the appointment of an evaluation committee, will conduct an evaluation of the chief executive officer's performance annually, including the establishment of goals that align with the agency mission and strategic plan. Changes to compensation will be given to the cfo and hr before the new fiscal year. A 360-evaluation process will be utilized in order to solicit feedback from all board members, senior leaders and the chief executive officer. A formal, written performance evaluation will be prepared. The executive committee shall consider the following in determining chief executive officer compensation: comparability of compensation received by chief executive officers of similar non-profit agencies, and/or current compensation surveys which will be analyzed minimally every two years, recommendations made by the evaluation committee and performance goals for the chief executive officer, cost- of- living and any other across the board increases given to agency staff, the capacity of the agency budget and expected revenues to support a particular compensation level.”

“The organization makes its governing documents, conflict of interest policy, and audited financial statements available to the public upon request, by mail or email, or for inspection at an office of the organization. The disclosure period for the documents is the same given by section 6104(d).”

“Change in value of beneficial interest in hephzibah children's trust 153,022. Difference between schedule g direct expenses 523.”

“The audit committee assumes responsibility for the oversight of the audit and selection of the auditors. This policy has not changed from the previous year.”